Jobs and Internships

https://careers.uoregon.edu/en-us/job/535952/collections-manager  

Job no: 535952
Work type: Faculty - Pro Tempore
Location: Eugene, OR
Categories: Arts/Theater/Museum, Earth Science, Anthropology

Department: Museum of Natural and Cultural History
Rank: Research Assistant (Type C)
Annual Basis: 12 Month
Salary: $28.85 - $31.25 per hour/$60,000 - $65,000 per year 

Review of Applications Begins

October 28, 2025; position open until filled

Special Instructions to Applicants

To be considered for this position, a complete application must include:

• A current CV or resume
• A cover letter addressing how you meet the minimum qualifications, professional competencies, and any preferred qualifications.
• Three (3) professional references with contact information. References will not be contacted until you are notified.

We are interested in finding the best candidate for the position. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

Department Summary

As an essential partner in the University’s educational, research, and public service mission, the University of Oregon Museum of Natural and Cultural History (MNCH) enhances knowledge of Earth’s environments and cultures, inspiring stewardship of our collective past, present, and future.

The museum is a center of interdisciplinary research and education, serving the State of Oregon, the University of Oregon, Native American Tribes, the research community, K-12 students and teachers, and the wider public in Oregon and beyond.

An established major engine of archaeological research in the American West, the museum’s Archaeological Research Division works across the state on dozens of archaeological projects each year. The MNCH is also the State of Oregon’s official repository for publicly owned collections and is home to hundreds of thousands of ethnographic and archaeological objects, fossils, and biological specimens from Oregon and around the world.

The museum annually welcomes more than 30,000 visitors and serves another 20,000 Oregonians through its statewide educational programs. A winner of the 2018 National Medal for Museum and Library Service, the museum is fully accredited by the American Alliance of Museums, distinguishing it as one of the very best museums in the nation.

The Museum employs a staff of approximately 40 faculty, researchers, classified, administrative, and student employees across several facilities on the University of Oregon, Eugene campus. Annual expenditures are about $3 million, from dozens of funding sources and allocated among a variety of projects across four museum divisions.

Position Summary

The Collections Manager is responsible for day-to-day object and archives preservation and management. This position oversees environmental controls; facilitates access; oversees management of digital assets; coordinates and corresponds with donors; and supervises staff, students, and volunteers who work in the division. The Collections Manager position is at 1.0 FTE, with .75 FTE dedicated to Anthropological Collections and .25 dedicated to Paleontological Collections. This position works with the Director of Anthropological Collections, the Director of the Condon Collections, and the Executive Director to develop and implement policies and procedures that align with professional standards in the field and comply with all UO, state, and federal guidelines. This position reports to the Director of Anthropological Collections.

Minimum Requirements

• Master’s degree and current research portfolio in anthropology/archaeology, earth sciences, or museum-related field
• Two (2) years of experience working with ethnographic and/or archaeological or paleontological collections
• Experience supervising employees, students, and/or volunteers
• Experience working with Native American Tribes

Professional Competencies

• Excellent research and writing skills
• Ability to collaborate with individuals and organizations from diverse cultural backgrounds
• Clear understanding of museum ethics and best practices
• Knowledge of the Native American Graves Protection and Repatriation Act (NAGPRA) and museums’ responsibility toward Native American Tribes
• Advanced knowledge of legal and ethical standards for stewarding anthropological, archaeological, and paleontological collections

Preferred Qualifications

• Experience in higher education or similarly complex organization
• Five (5) years of experience working in a collections center with varied environmental and access protocols
• Experience successfully working with Tribes in Oregon and the Pacific Northwest
• Five (5) years of experience supervising employees and/or volunteers
• Experience with budgeting and financial management

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

About Coos Art Museum

Coos Art Museum, located in the coastal town of Coos Bay, Oregon, is a dynamic cultural institution dedicated to celebrating the arts and nurturing creativity within our community. As the sole art museum along the Oregon Coast and the state's third-oldest art museum, we take pride in being a welcoming community gathering place that lowers conceptual and physical barriers to the arts and enhances the museum's relevance for local residents. Our museum hosts a rotating selection of up to 20 exhibitions each year, sourced from local and regional artists and institutions. We offer a wide range of educational programs, including classes, workshops, and outreach initiatives, along with frequent public events, designed to engage artists of all ages. With a mission to enrich lives through art, Coos Art Museum serves as a cultural resource on the Oregon Coast, igniting inspiration and fostering connections through the transformative power of visual arts. For additional information, please visit www.coosartmuseum.org.

Job Summary:

Coos Art Museum seeks a creative and community-driven Education Manager to lead the charge in connecting people of all ages to the power of art. In this highly collaborative role, you’ll design and implement classes and workshops, build partnerships with schools and local organizations, and manage a team of part-time staff, Teaching Artists, and volunteers. From museum classrooms to outdoor festivals, your work will bring art to life across the South Coast.

This position offers a rare opportunity: you’ll step into a well-loved role with the support of our outgoing Education Manager, who is available to train and transition you into the position. Join us as we expand our education programs and shape the future of arts access and engagement in our region.

Core Duties & Responsibilities:

Education (90%)

• Develop and oversee the museum’s education strategy, ensuring alignment with the museum’s mission and goals.
• Conceptualize and develop educational programs, classes, workshops, and outreach initiatives.
• Recruit, train, and manage Teaching Artists to support educational programs.
• Supervise education staff and volunteers.
• Collaborate with the Executive Director to manage the education department’s budget, including funding allocation for programs, supplies, and events.
• Develop guidelines and protocols for education programs and staff.
• Build relationships with schools, local organizations, and community groups to expand the museum’s educational reach.
• Coordinate with other museum departments to integrate education into exhibitions, events, and marketing.
• Lead the museum’s representation at major community events and outreach initiatives, including Mayfly Festival, Art Cart in the Park, and Blackberry Festival.
• Monitor the effectiveness of education programs and implement improvements based on feedback and outcomes.

Exhibitions (10%)

• Develop and install exhibits in the Perkins Gallery that align with the museum’s mission, educational goals, and audience interests.
• Plan and execute the Student Biennial exhibit
• Contribute educational elements for exhibitions, such as guided tour materials.

To Apply:

To apply, please submit your application and materials via Indeed by October 19, 2025.

Apply Here.

For questions or more information about the position, contact Lydia Heins at lheins@coosartmuseum.org.

Hiring Statement

Coos Art Museum is committed to creating an inclusive environment where a wide range of perspectives, experiences, and backgrounds are welcomed and valued. As a community museum, we recognize that art is enriched by the many ways people experience the world, and we seek team members who share our passion for engaging diverse audiences through lifelong learning. We are an Equal Opportunity Employer and welcome all qualified applicants.

CURATOR SEARCH (revised 9/26/25)

Sweetwater County Historical Museum – Green River, WY

ABOUT THE MUSEUM

The Sweetwater County Historical Museum is housed in a renovated 1931 post office building in scenic southwestern Wyoming. It holds a collection of approximately 40,000 artifacts, county archives, a large historical photograph collection, and local history research materials. Sweetwater County has an ethnically diverse history and the Museum strives to tell the stories of the Native Americans, explorers, fur trappers, travelers of emigrant trails, Pony Express riders, stagecoach drivers, railroad workers, coal and trona miners, oil and gas workers, ranchers, cowboys, sheepherders, homesteaders, business people, and all who have called this unique landscape home. Please visit www.sweetwatermuseum.org for more information.

POSITION DESCRIPTION

The Curator is responsible for the care and interpretation of the Museum’s collections to fulfill its mission to connect people to the story of Sweetwater County by preserving and presenting its natural and cultural history.

This is a full-time position with a salary range of $48,000-$50,000 annually. The position offers a generous and competitive benefits package including paid vacation, sick leave and retirement and life, health, dental, and vision insurance.

PRIMARY DUTIES AND RESPONSIBILITIES

• Direct the acquisition and care of collections according to best practices established by the American Alliance of Museums and the Museum’s Collections Policy
• Oversee collection management for the Museum including both remedial and preventive conservation techniques comprising but not limited to environmental monitoring, artifact cleaning, specialty mount making and maintenance of the collections storage area
• Develop or update collection management policies including Collections, Integrated Pest Management, and Disaster Preparedness
• Perform research necessary to thoroughly identify and document museum collections
• Maintain the collections database and paper records, complete cataloging of new and backlog accessions, maintain loans and other collections associated paperwork and activities, and generally manage all legal and documentary records of the collections
• Conduct research, select and prepare collections materials and photographs, and write content for exhibits and other interpretation
• Work with other staff to develop and produce engaging exhibits, programs, and events that promote the mission of the Museum
• Perform historical research in response to requests from the public, professional researchers, and other institutions
• Develop and present programs on a variety of historical topics for community outreach
• Participate in the maintenance of the website, Facebook, and other social media
• Assist in preparing and disseminating promotional/marketing materials for exhibits and museum programs
• Cultivate partnerships with other organizations including museums, colleges, etc.
• Represent the museum by participating in relevant professional organizations at the local, state, and national level
• Conduct tours of the museum and related sites as needed
• Oversee volunteers including assigning projects, training, and evaluation

REQUIRED QUALIFICATIONS

• Bachelor’s degree in history, museum studies or closely related field PLUS a minimum of four years demonstrable experience performing similar or related duties. A combination of education and experience may substitute
• Strong understanding of collections management and accepted curatorial practices
• Familiarity with the cultural and natural history of southwest Wyoming and the West
• Ability to perform historical research and write for exhibits, interpretation, news media, other publications, and research requests
• Ability to define goals, meet deadlines, organize work, and prioritize projects
• Strong written and verbal communication skills, including public speaking
• Proficiency in Microsoft Word, Excel, and other office software
• Valid driver license and ability to operate a motor vehicle
• Ability and willingness to work some evening and weekend hours
• Ability to lift 50 lbs., bend, stretch, stand for extended periods of time, climb stairs, reach, twist, sit, and walk

PREFERRED QUALIFICATIONS

• Master’s degree in history, museum studies or closely related field PLUS a minimum of five years demonstrable experience performing similar or related duties. A combination of education and experience may substitute
• Knowledge of museum practices and procedures, including exhibit development, education and public programming, and office management
• Experience with Catalogit database software and standard cataloging procedures
• Proficiency in Adobe Creative Suite and graphic design
• Volunteer management and supervisory experience
• Knowledge of fabrication and/or basic hand and power tool operation

HOW TO APPLY

Qualified candidates should submit a cover letter, current résumé or vita and three professional references via email to director@sweetwatermuseum.org or mail to the address below. The position is open until filled, but initial review will begin on October 1, 2025.

Curator Search

Sweetwater County Historical Museum

3 East Flaming Gorge Way

Green River, WY 82935

www.sweetwatermuseum.org

Position: Store Supervisor

Classification: Part-Time, 20 hours per week ($20/hr)

Reports To: Assistant Executive Director

JOB SUMMARY:

This position is responsible for retail sales in the Museum Store. The successful candidate will assure all goods sold in the store reflect the interesting collections housed in the museum, special exhibitions, and the history, flora, and fauna of the Columbia River Gorge. They order and maintain merchandise and continue to look for innovative, interesting new sales opportunities. They work closely with Collections, Programs, and Events planners to make sure the store is the best reflection of the museum. They constantly refresh the look of the store and develop initiatives that drive in customers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain the health of the retail store
• Improve retail sales and generate revenue for the museum
• Maintain careful records and reporting
• Train staff and volunteers on use of the registers, stocking merchandise, and maintaining good record keeping practices
• Generate marketing initiatives to promote store items
• Can communicate effectively about their needs to succeed in their role
• Can identify and manage store needs in advance, based on upcoming events and exhibitions
• Closely reviews the schedules of incoming groups making sure the store has ample coverage
• Greet members in a friendly, premium, and professional manner
• Encourage memberships to visitors who are not currently enrolled
• Has an eye for detail and maintains a clean, organized workspace, and store
• Communicates with new, current, and former store artists
• Covers front desk, if needed

ESSENTIAL QUALIFICATIONS:

• Self-starter who can work efficiently and independently
• On time and reliable
• Strong communicator
• Client focused
• Strong relationship building and negotiation skills with the professionalism to handle a variety of needs and situations
• Creative, dependable, analytical, and organized
• Has a friendly demeanor and works well with others
• Is willing to learn and understand museum culture and collections
• Can follow fundamental standard operating procedures
• Has an eye for detail and thinking outside of the box
• Has a fundamental understanding of retail marketing

EDUCATION AND WORK EXPERIENCE:

• High school diploma required, college-level degree preferred
• Retail experience is required
• Museum experience is preferred
• Experience working with the public
• Experience using point of sale software for inventory, as well as sale data

If interested, please email a cover letter and resume to the Assistant Executive Director, Madeline Ricks, at m.ricks@columbiagorge.org

Position: Events Supervisor

Classification: Part-Time, 20 to 36 hours per week,

($20/hr until the probationary period is completed, $22/hr after. Subsequent raises determined by BoD.)

Reports To: Assistant Executive Director

JOB SUMMARY:

This position will supervise all events for the Columbia Gorge Museum. The successful candidate will ensure that the events calendar is organized, museum events are ran successfully, and that a positive image of the museum as an event space is cultivated. They will manage both internal and external events in the museum. Internal events are those that highlight the museum and its collections, create a greater sense of community, are innovative, fun, and consistent with museum policies. While they may not always generate direct revenue, they will always generate memberships, expanded marketing opportunities, good will, and strong community energy. External events are those that generate revenue through the use of our space. The events supervisor will also successfully market events and provide excellent customer service to external event runners, event attendees, and other museum guests.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Schedules and facilitates all events and programs, both internally and externally
• Develops marketing materials for the museum’s events, markets our space for rentals, and seeks correct outlets for marketing materials
• Develops follow up protocols for repeat events
• Manages staff and volunteers to make sure events are successful and the museum objects are safe
• Manages internal events and programs that include gala/fundraising events, community gallery openings, special events, such as Christmas, Anniversary, and other programs, as developed in the future. They also include workshops, lectures, dance programs, and other innovations.
• Maintains a project budget and gives monthly reports
• Provides good customer service for external event runners, event attendees, and other guests of the museum

DESIRED KNOWLEDGE/SKILLS:

• Understanding of museums, museum culture, and effective programming.
• Creative, dependable, analytical, organized, and flexible.
• Professional and friendly demeanor.
• Understands museum collections and the importance of programming that connects visitors to our collections.
• Ability to communicate with many kinds of visitors and co-workers.
• Excellent at planning in advance and communicating plans.
• On-time and reliable.
• Good communication skills to assure success in their position and programs.

EDUCATION AND WORK EXPERIENCE:

• College-level degree (Associate, Bachelor’s, etc.) is preferred.
• Museum experience is preferred.
• Successful events planning, coordination, and implementation experience is required.

ADDITIONAL INFORMATION:

• Flexibility in scheduling and duties is highly valued.
• Sick time accrues per state regulations and is reviewed annually.
• 401K option available.
• Other duties may be assigned to support the Museum’s mission.

If interested, please email your resume and cover letter to the Assistant Executive Director, Madeline Ricks, at m.ricks@columbiagorge.org

Museum Educator

The Oregon Jewish Museum and Center for Holocaust Education (OJMCHE) seeks a Museum Educator to join our Education department team. This OJMCHE Museum Educator is responsible for facilitating educational experiences at OJMCHE’s primary location and off-site in classrooms across the state. This person must be organized and able to work collaboratively with various teams. As a Museum Educator, this person must have engaging presentation skills and the ability to inspire and guide learners by making relevant and meaningful connections through our exhibition content. This position is part of OJMCHE’s collective bargaining unit, ILWU Local 5.

Key Responsibilities

Lead dynamic and thought-provoking tours of varying sizes for students through OJMCHE’s core and temporary exhibitions that inspire critical thinking and conversations

Learn to lead the Holocaust Memorial Tour Align and update digital materials to Language Arts state standards

Update education program feedback tools Facilitate existing student workshops on-site at OJMCHE and off-site at schools across the state

Work with the Education department team to research and develop exhibition guides that are differentiated for various audiences and trauma-informed to enhance learning

Participate in education team meetings and planning Honor and uphold OJMCHE’s mission, values, and expectations

Participate in other department and volunteer meetings and trainings as needed

Assist with the development of standards-based classroom resources such as lesson plans, digital experiences, and speaker experience summaries

Collaborate with OJMCHE Education colleagues on existing and new initiatives

Represent OJMCHE at conferences and other community events

Attend staff meetings and other internal and external meetings

Other occasional duties as assigned

Desired Qualifications

Demonstrated background in Holocaust history or Jewish/Judaic studies.

Minimum of 2 years classroom teaching experience with students in grades 6–12

Proficiency in Microsoft Office, Google Suite, Zoom, Slack, and Adobe products; ability to learn and navigate additional platforms as needed

Car needed to travel to schools to conduct workshops

Compensation & Benefits

Salary: $52,000 annually. This is a full time position. Health benefits, paid time off, 401k plan, and flexible work environment. Opportunities for professional development.

To Apply

Please submit a resume and cover letter to employment@ojmche.org. Applications will be will be reviewed on a rolling basis.

ABOUT OJMCHE

The Oregon Jewish Museum and Center for Holocaust Education (OJMCHE) was formed through the 2014 merger of the Oregon Jewish Museum (founded 1989) and the Oregon Holocaust Resource Center (founded 1984). We focus on Jewish art, history, and culture, while recognizing the challenge of remaining relevant in a changing and tumultuous world. OJMCHE is the community repository for the Jewish experience in Oregon and the proud stewards of the Oregon Holocaust Memorial in Portland’s Washington Park. We have gallery space dedicated to our four core exhibitions and two additional galleries for our temporary special exhibitions. OJMCHE provides audiences robust public programming, year-round tours for school groups as well as adults of both the museum and the Oregon Holocaust Memorial, teacher professional development training, access to our archives and collections, and a museum shop. 

OJMCHE’S COMMITMENT TO DIVERSITY, EQUITY, ACCESSIBILITY & INCLUSION

The Oregon Jewish Museum and Center for Holocaust Education respects, values, and celebrates the unique attributes, characteristics, and perspectives that make each person who they are. We believe that our strength lies in our diversity among the broad range of people we serve. We consider diversity and inclusion a driver of our excellence and seek out diversity of participation, thought, and action. Our goal is for OJMCHE staff, board, members, and partners to reflect and embrace these core values. OJMCHE is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status, or other differences.

Full-time Development Manager Job Posting

This is a full-time position.

This position is based in Corvallis, OR with a flexible/hybrid work model with regular on-site responsibilities and in-field community engagement.

About The Arts Center:

The Arts Center (TAC) is the heart of the visual arts in the Greater Corvallis area, fostering creativity, connection, and cultural vibrancy for over 60 years. Through exhibitions, educational programs, community partnerships, and support for local and regional artists, TAC invites all people to explore, create, and engage with the arts.

We are seeking a full-time Development Manager to join our passionate and creative team and help grow the resources that support our mission. This is an exciting opportunity for a motivated professional who thrives on building relationships, connecting donors to impact, and driving meaningful community support for the arts. The ideal candidate will be a proactive self-starter who is flexible, creative, energetic, and enjoys engaging with their community. We’re a nonprofit with heart—where creative ideas are welcomed, collaboration is celebrated, and your contributions will be seen and valued.

Position Overview:

The Development Manager is responsible for creating and implementing strategies to increase philanthropic support for The Arts Center through our annual development activities as well as helping us build up to a major giving campaign for a multi-year expansion of TAC. This role oversees individual and corporate giving, fundraising events, sponsorships, grants, and donor stewardship. Reporting to the Executive Director, the Development Manager will be a key member of the leadership team and will work collaboratively with staff, campaign consultants, board members, and volunteers to develop and achieve fundraising goals.

Key Responsibilities:

● Fundraising & Donor Relations

o Implement the annual fundraising and donor relations plan.

o Cultivate and steward relationships with current and prospective donors. Including potential major giving prospects.

o In coordination with the Office Manager, be familiar with the donor database (NEON) and ensure accurate records, acknowledgments, and reporting.

● Grant Management & Sponsorships

o With the support of a contract grant writer, research, write, and submit grant

proposals and reports to foundations and government agencies.

o Secure and manage corporate sponsorships for programs, events, and exhibitions.

● Special Events & Campaigns

o Lead the planning and execution of fundraising events, including TAC’s annual SpecTACular gala and art auction.

o Lead the board and staff in campaigns or special fundraising initiatives.

● Communications & Outreach

o Partner with the marketing manager and graphic designer to create compelling donor communications

o Share the story of TAC’s impact with clarity and passion.

Required Qualifications:

● 5+ years of professional experience in development/fundraising, or equivalent experience.

● Demonstrated success in donor cultivation, grant writing, and event planning.

● Demonstrated experience with major giving fundraising

● Excellent written and verbal communication skills

● Highly organized and detail-oriented, with strong project management skills.

● Comfort with and enthusiasm for embracing new technologies, creative strategies, and strategic thinking, including the reasonable and ethical use of AI.

● Microsoft Office Suite and Google Workspace

Preferred Qualifications:

● Skilled use of AI for project management, presentations, and workflow

● Capital campaign experience

● Familiarity with donor database platform (NEON, DonorPerfect, or similar)

Skills that will help you thrive:

• Enthusiasm for the arts and community engagement
• Comfort juggling multiple priorities
• Relationship-building mindset
• Initiative, creativity, and follow-through
• Commitment to equity and inclusion

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, obligations, and activities may change at any time with or without notice.

Hours & Compensation:

This is a full-time, exempt, salaried position with a flexible, hybrid work model—balancing time between our vibrant downtown Corvallis arts center, remote work, and community engagement in the field.

We offer a comprehensive benefits package designed to support your well-being and work-life balance, including:

● Vacation: 80 hours annually (increases with tenure)

● Sick Leave: Accrues at 8 hours/month

● Paid Holidays: 17 per year, including a weeklong winter closure and two floating holidays

● Retirement: Immediate eligibility for our SIMPLE IRA plan

● Health Insurance: 85% employer-paid coverage for employees

● Creative Culture: A supportive and collaborative nonprofit team environment where your voice matters and your impact is visible

Salary Range: $60,000 – $70,000 annually, commensurate with experience and qualifications

To Apply:

Please submit a resume and cover letter to executivedirector@theartscenter.net. Application review beginning on October 6, 2025.

The Arts Center is an equal opportunity employer. Applications for employment will be considered without regard to race, color, national or ethnic origin, religion, gender, gender identity, sexual orientation, marital status, age, disability, and any other characteristic protected by applicable law.

We are committed to providing reasonable accommodations to applicants with disabilities. If you need accommodation during the application or interview process, please contact our executive director.

This job posting is not an offer of employment. Employment with The Arts Center is on an 'at-will' basis, meaning that either you or the company may terminate the employment relationship at any time, with or without cause, and with or without notice.

Nothing in this job posting should be construed as an offer or guarantee of employment.

For more information on The Arts Center, see theartscenter.net

Administrative Director

SUPERVISOR: Executive Director 

To Apply: Submit cover letter and resume as a single PDF to Tim Scott - tscott@eugenesciencecenter.org

MAIN FUNCTION

The Administrative Director is a member of the Eugene Science Center’s management team and serves two distinct functions for the organization. First, this position helps to ensure sound fiscal management by overseeing the areas of business and finance. Second, this position ensures implementation of human resource policies and procedures, oversees staff benefits, and supports overall staff development.

DUTIES AND RESPONSIBILITIES

Financial Management (45%)

Business Management – Oversees general business management of Eugene Science Center, including: payroll; insurance; coordinating with and monitoring the work of its bookkeeper; preparing invoices for payment; processing and monitoring credit card activity; and oversight of general ledgers and accounts. Reconciles daily sales revenue and prepares bank deposits. 

Budgeting and Planning – Drives annual budgeting process; integrates annual unrestricted operating budget with restricted projects, grants, and salaries.

Budget Monitoring and Reporting – Tracks income and expenses for science center’s operations, grants, and capital projects.

Audit Coordination and Support – Prepares required materials and oversees audit if/when required; serves as liaison with external auditor.

Fund Management – Implements savings and investment strategies as directed by the Finance Committee. 

Campaign Planning Support – Assists capital campaigns by providing support in developing and tracking campaign budgets, and strategic planning.

Staff Liaison - Serves as staff liaison for the Finance Committee; attends monthly Finance Committee meetings as well as monthly board meetings.

Human Resources (35%)

Benefits Administration – Oversees enrollment in health and retirement plans; assists with insurance processing, workers’ compensation, other insurance claims; implements and oversees tracking for other benefits including, but not limited to, holiday, vacation, and sick leave.

General HR Support – Supports managers in hiring, employee relations, and termination processes; co-coordinates new staff orientations; ensures implementation of HR policies and procedures; updates Eugene Science Center Staff Handbook as needed; communicates changes in employment law with managers and staff; assists in staff recognition; helps to coordinate cross-departmental staff training and professional development.

Record-keeping and Reporting – Maintains personnel records for staff; ensures compliance with all official employment forms; develops and maintains a system to ensure appropriate documentation and records exist for recruiting and hiring of staff. 

Volunteer Coordination – Manages volunteer program to ensure best practices in volunteer recruitment and management, including intake, assignment, training, evaluation, and recognition.

Personnel Management and Other Administrative Duties (20%)

Supervision – Coordinates work and serves as liaison with bookkeeper, payroll, and federal tax document preparator.

General Office Management - Oversees mail collection and distribution, office supply ordering, and office equipment maintenance.

Other – Assists the Executive Director in other work, as assigned.

EXPERIENCE AND SKILLS

Must have a passion for Eugene Science Center, and its mission and vision

Four-year college degree required; MBA with concentration in non-profit finance and/or human resources preferred

3+ years of non-profit finance and/or business experience required (including:  budget development, tracking and reporting; payroll oversight; oversight of accounts payables/receivables and investments)

1+ years general human resources or equivalent experience required (including:  benefits administration; hiring and training staff; implementing human resources policies and procedures); SHRM membership preferred 

Experience supervising professional staff preferred

Excellent written and oral communication skills required, with special care given to interpersonal communication, timeliness, and the ability to handle sensitive information appropriately

Strong computer skills required (Microsoft Office - Word, Excel, PowerPoint), accounting software (QuickBooks), internet and email applications; advanced IT skills welcomed

Must be able to interpret and develop clear, concise, and accurate financial reports

Must be adept at developing and implementing systems (especially for organizing work, time, and physical workspace)

Excellent attention to detail required, particularly as it pertains to budgets, figures, deadlines, and policies

Must exhibit sound judgment, maturity, the ability to make good decisions and handle confidential information appropriately, while holding high ethical standards for self, work, and others

Must be collaborative, helpful, team-oriented, flexible and willing to learn new things

Must be able to work amid frequent interruptions

Experience working with federal funding agencies in the area of grant administration preferred

WORKING CONDITIONS

Fast-paced, non-profit, hands-on science center environment. Must be able to have the flexibility to also work occasional alternate days, holidays, and evenings. Must be able to work on many projects simultaneously despite frequent interruptions. Must work well in both an individual and team setting. Must be able to lift and move furniture and boxes of supplies.

TIME COMMITMENT

Full time (40 hr/wk) exempt position. Weekend, holiday, and occasional evening work required.  

SALARY AND BENEFITS

Salary range is $48,000 - $51,000 with a starting salary based on experience and qualifications. Full Eugene Science Center benefits provided (Vacation, Sick, and Holiday Leave; Health Insurance including dental and vision).

Eugene Science Center is an Equal Opportunity Employer

Job Description:

 The Oregon Jewish Museum and Center for Holocaust Education (OJMCHE) seeks a Marketing and Communications Manager to join our management team. The Marketing and Communications Manager is a strategic and hands-on position responsible for elevating the organization's brand, storytelling, and visibility. This person will report to senior management and lead and execute all marketing and communications efforts, aligning all communications with the museum’s mission and goals. Ideal for a creative, detail-oriented professional who thrives in a dynamic, collaborative environment. 

Key Responsibilities:

Marketing & Communications (90%)

● Develop and implement a comprehensive marketing and communications strategy.

● Create and manage digital content (social media, email newsletters, website updates).

● Oversee the design and production of promotional and advertising materials (print and digital).

● Manage media relations, including writing press releases, handling pitches, and coordinating interviews between staff and the media.

● Monitor and report on analytics for digital campaigns; adjust tactics to improve performance.

● Ensure voice and brand consistency across all platforms and public facing materials.

● Manage Digital Marketing Coordinator.

Development & Fundraising Support (10%)

● Collaborate on fundraising campaigns, donor communications, and events.

● Support grant applications with compelling narratives and impactful stories.

● Assist with sponsorship outreach and corporate partnership communications.

Desired Qualifications

● 5+ years of relevant experience in marketing, communications, membership and public engagement campaigns.

● Exceptional writing, editing, and storytelling skills.

● Working knowledge of the media environment (tv, radio, press, digital).

● Proficiency with design and content tools (e.g., Canva, Adobe Suite, Emma, WordPress, Google tools, social media).

● Excellent organizational and project management skills.

● Ability to work independently and collaboratively across teams.

● A strategic thinker who is also excited to manage staff and execute plans.

● Culturally competent and community-centered in communications.

● Experience in the nonprofit sector is preferred.

Compensation & Benefits

● Salary range: $55,000-60,000 annually (based on experience).

● This is a 30-hour per week position.

● Health benefits, paid time off, 401k plan, and flexible work environment.

● Opportunities for professional development.

To Apply Please submit a resume, cover letter, and 2–3 writing samples (all in one pdf) to employment@ojmche.org. Applications will be accepted through August 18, 2025, and will be reviewed on a rolling basis.

ABOUT OJMCHE The Oregon Jewish Museum and Center for Holocaust Education (OJMCHE) was formed through the 2014 merger of the Oregon Jewish Museum (founded 1989) and the Oregon Holocaust Resource Center (founded 1984). We focus on Jewish art, history, and culture, while recognizing the challenge of remaining relevant in a changing and tumultuous world. OJMCHE is the community repository for the Jewish experience in Oregon and the proud stewards of the Oregon Holocaust Memorial in Portland’s Washington Park. We have gallery space dedicated to our four core exhibitions and two additional galleries for our temporary special exhibitions. OJMCHE provides audiences robust public programming, year-round tours for school groups as well as adults of both the museum and the Oregon Holocaust Memorial, teacher professional development training, access to our archives and collections, and a museum shop. 

OJMCHE’S COMMITMENT TO DIVERSITY, EQUITY, ACCESSIBILITY & INCLUSION The Oregon Jewish Museum and Center for Holocaust Education respects, values, and celebrates the unique attributes, characteristics, and perspectives that make each person who they are. We believe that our strength lies in our diversity among the broad range of people we serve. We consider diversity and inclusion a driver of our excellence and seek out diversity of participation, thought, and action. Our goal is for OJMCHE staff, board, members, and partners to reflect and embrace these core values. OJMCHE is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status, or other differences.

Job title: Education & Events Manager

Terms: Permanent, 32 hours/week, part‐time, potential to become full‐time

Location: McMinnville, OR

Salary/rate: $26‐28/hour

Requirements: Weekend and evening work required as needed

The Yamhill County Historical Society is a 501(c)(3), not‐for‐profit educational and public service organization engaged to protect, preserve, and share the history and heritage of Yamhill County.

The Education & Events Manager is responsible for managing the organization’s educational operations, including events, programming and tours for all ages, and school programming. They manage volunteers, develop, and manage associated plans, coordinate and oversee execution and curate content. Their role engages new audiences, increases museum attendance, and ensures an immersive experience. They work closely with museum staff, volunteers, and the following committees: Education, Events, and Editorial.

Education Management

Programs & Tours Management

• Manage all aspects of educational and public programs.
• Manage all aspects of adult field trips including scheduling, confirming, invoicing, reporting, communicating, etc.

• Manage all aspects of school field trips and our Pioneer Days program with schools and homeschool groups and create a master schedule. Process incoming requests, execute service agreements and generate invoices.

• Communicate consistently and trouble shoot with school partners and points‐of‐contact details for upcoming field trips to ensure a successful experience.

• Ensure accommodations are met, be accessible and actively engage in process of tours or field trips.
• Be accessible for communications with coordinators and buses.
• Coordinate volunteers for tours and field trips.
• Present program information, updates, and training to the volunteers
• Work with the Membership & Marketing Manager to write a copy, schedule advertising, and coordinate photo‐releases.

• Work with the Education and Events committees to update curriculum, learning goals and station activities for the field trip program as well as activities during events.

● Develop new interactive and immersive programming and strategies to encourage deeper participation in programs that engage new and existing audiences at the Museum, such as summer/day camps and a traveling trunk program.

• Develop participatory programming for new spaces within the Museum’s campus expansion.
• Develop program strategy that blends new audience engagement with respect for traditional programming for customary audiences.

• Develop and track audience engagement, including evaluation of visitor satisfaction for all public programs to determine effectiveness of audience engagement.

• Participate in strategic planning process to create a plan to engage diverse audiences.
• Strengthen and develop strategic alliances with community organizations, neighboring museums and arts organizations, and creative entrepreneurs to build sustainable relationships.

• Facilitate setup, execution, breakdown, and reset of programs.
• Coordinate all aspects of programs and tours.

Events Management

• Oversee and work with current YCHS committees, volunteers, sponsors, and others to produce and expand Yamhill County Historical Society’s exhibits, programs, and events at the Yamhill Valley Heritage Center.

• Manage all major annual events, including Farm Fest, Harvest Fest, Handmade Holidays Bazaar, etc.
• Manage YCHS annual program offerings.
• Further the goals of preserving and sharing Yamhill County’s agricultural history by providing family‐friendly events and programs for the community and work with staff and committees to improve events to increase revenue and attendance.

• Oversee all activities on the days of events or programs and be on call for any gaps in volunteer coverage.

• Coordinate volunteers for Family Activities sections of the event.
• Facilitate setup, execution, breakdown, and reset for events.

Other Duties

• Develop, write, and submit content for the Society’s bi‐monthly newsletter.
• Work with other museum departments to ensure various museum operations can proceed without conflicts.

• Design and execute museum signage, both permanent and temporary for events and programs around the campus

• Other duties as assigned.

TO APPLY: Please send cover letter and resume to executivedirector@yamhillcountyhistory.org.