Jobs and Internships

The Oregon Folklife Network, a division of the Museum of Natural and Cultural History, is looking for an energetic and organized program coordinator to join our team, to assist with grant writing, archiving, records management, student supervision and other project coordination.

Job no: 532641
Work type: Classified Staff
Location: Eugene, OR

Department: Museum of Natural and Cultural History
Classification: Administrative Program Assist
Appointment Type and Duration: Limited Duration (Classified), Limited
Salary: $17.43 - $26.00 per hour
FTE: 0.52 - 1.0 

Position closes October 4, 2023

Please submit a resume and cover letter describing your skills and experience.

Apply Now

Department Summary

Oregon Folklife Network documents, supports, and celebrates Oregon's diverse cultural traditions and tradition-bearers. OFN conducts folklife fieldwork and works with communities, organizations, and Tribes to increase public awareness about Oregon’s living cultural heritage. The Oregon Folklife Network serves as a hub for statewide folklife activities in partnership with the Oregon Arts Commission, Oregon Cultural Trust, Oregon Historical Society, Oregon State Library, and Oregon Heritage Commission, along with community partners including Tribes, community-based cultural organizations, museums, regional cultural alliances, local arts agencies, K-12 schools, universities and colleges, and public libraries.

Position Summary

Reporting to the Oregon Folk Life Director, the Program Coordinator is responsible for implementing OFN folklife programming. The Program Coordinator supervises student employees and interns. This position contributes to grant writing, archiving, records management, and other project coordination. Work is frequently performed independently and reviewed by the director through regular check-ins or as needed. The position requires flexible hours including occasional evenings and weekends. This position can potentially expand up to 1.0 FTE and continue after the limited duration if funding is available.

Minimum Requirements

Three years of office experience which included two years at full performance level and experience generating documents; and
Lead work responsibility or coordination of office procedures.

Professional Competencies

• One year of experience managing long-term and short-term projects.
• Effective and respectful work with culturally, economically, and ethnically diverse individuals and communities
• Excellent organizational and teamwork skills
• Excellent computer skills (word processing, spreadsheet, presentation, and web programs)
• Initiative to be a self-starter, work without direct supervision
• Demonstrated problem-solving skills, and ability to handle a fluctuating workload with intermittent times of stress
• Flexible and able to adapt and adjust to participant needs and preferences

Preferred Qualifications

• Demonstrated ethnographic fieldwork experience
• One year working in arts and culture
• Experience with archives and/or records management
• Supervisory experience

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

History Education Outreach and Sponsorship Coordinator   

The mission of the Clackamas County Historical Society (CCHS) is to enrich the lives of current and future generations through collecting, preserving, and interpreting the history and culture of Clackamas County.

An essential part of the museum team, the History Education Outreach and Sponsorship Coordinator builds marketing and fundraising relationships with the community and potential sponsors. The position works closely with the Development Committee and the Executive Director to strategize creative ways to raise awareness about CCHS and develop relationships with local business owners and potential sponsors. The position is located at the Museum of the Oregon Territory and the Stevens-Crawford Heritage House and reports to the Executive Director.

Job type: 40 hours/week; no benefits                 Wage: $40000 – 45,000/exempt

Experience, Preferred Qualifications, and Skills

• You have a deep passion for history and for connecting audiences to history education.
• At least one year of experience in marketing or fundraising.
• Bachelor’s degree in marketing, communication, business administration, or related field from an accredited college or university.
•  Knowledge of the American Alliance of Museums standards and best practices in marketing and fundraising for museums.
• Excellent written, oral, and interpersonal communication skills to inform and persuade donors, the media, and the community of CCHS’s mission.
• Ability to collaborate effectively with individuals and groups.

·       Ability to work simultaneously on multiple projects, maintain commitments, and meet strict deadlines.

·       Computer proficiency, including Microsoft Office, donor management software, and project management software.

·       Ability to exercise sound judgment, tact, and diplomacy.

·       Flexibility in meeting shifting demands and priorities.

Position Description Specific Responsibilities

Marketing

• Collaborate with the Executive Director and the Web and Print Media Specialist to implement marketing plans for all events, exhibits, and programs.
• Represent CCHS to organizations such as senior centers, school districts, media businesses, and tourism/historical/cultural/governmental organizations with the goal of building relationships to increase awareness of the museums.
• Collaborate with the Executive Director and the Web and Print Media Specialist on the production and distribution of printed brochures, posters, multimedia presentations, and/or other marketing materials.
• Collaborate with the Web and Print Media Specialist to implement a social media plan and calendar utilizing multiple social media channels to promote museum events and build public awareness of the mission of CCHS.
• Produce marketing events for the media, tourism industry, and other key public organizations.
•  Collaborate with staff to ensure coordination of fundraising efforts with ongoing marketing and communications initiatives.
• Coordinate audience evaluation initiatives to determine effective marketing strategies.
• Have all public-facing content reviewed per CCHS’s Public Relations Policy.

Fundraising

• Responsible for building relationships with existing and new donors, foundations, corporate donors, and sponsors.
• Collaborate with the Executive Director to develop an overall plan and calendar for all phases of museum fundraising events, including the annual appeal and the grand opening of the Timeline Hall Exhibit.
• Develop and execute a comprehensive, multi-channel sponsorship solicitation strategy, including direct mail, email, phone calls, and in-person meetings.
• Oversee an ongoing prospecting database that identifies prospective sponsors in various categories and industries, tracks sponsor activity, and tracks competing museums’ sponsor/advertiser activity in local and regional markets.
• Utilize donor software to create event registrations, track touchpoints with sponsors, and maintain the database to ensure all sponsor information is correct.
• Develop and prepare all event copy for programs, signs, banners, and other event-related items.
• Develop and secure all event coordination, event setup, and equipment requirements.
• Provide occasional backup for the museum front desk.
• Perform other duties as assigned.

Work Environment

• The work schedule for this position is approximately 40 hours/week. Must be available Tuesday - Saturday 10:00 AM - 4:30 PM with occasional evening hours.
• Physical activity may include moderate lifting, kneeling, bending, and using stairs.
• Must have a valid driver’s license and vehicle.
• Employment is subject to a pre-employment background investigation and is conditional pending results.

To Apply
Please submit a cover letter and resume to the Clackamas County Historical Society at director@clackamashistory.org and place in the subject line “History Education Outreach and Sponsorship Coordinator” – [Last Name].” Open until filled.

POSITION TITLE:  Collections Manager

FLSA STATUS:  Full-time (1.0 FTE), Non-Exempt

SALARY: $45,000-$55,000, commensurate with experience

SUMMARY DESCRIPTION

Under the direct supervision of the Executive Director, the Collections Manager is responsible for the management, daily operations, and general welfare of the collections, per professional and ethical standards of museum best practices. Additionally, they will oversee staff and volunteers assigned to museum collections activities. They will oversee the continuation of the Collections Reconciliation and Accessibility Project, the museum’s wall-to-wall inventory, which is in progress, and write grant proposals to fund museum operations, especially regarding collections and exhibits. The Collections Manager will work with the Executive Director and the Collections Committee in the collection's care and accession/deaccession of objects.

PRIMARY RESPONSIBILITIES 

• Primary staff overseeing collections record-keeping, care, and storage for both the object and archival collections as outlined in the Collections Management Policy.
• Processes all new acquisitions, accessions, and deaccessions to the collection.
• Schedules and heads the Collections Committee, as well as overseeing any volunteers assisting in collections-specific projects.
• Advises the Executive Director of any changes in collections' status.
• Oversee collections' conservation and preservation including organization and storage of collections and making routine evaluations on all exhibits and storage spaces.
• Writes grant proposals to support the museum’s mission and goals, particularly those relevant to collections projects.
• Manage departmental budget and any pertinent funds.
• Contributes to the development of exhibits with Exhibits & Program Developer and prepares relevant artifacts for exhibitions.
• Attends staff meetings, training, and workshops.
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to work well with others, including diverse personalities of museum visitors and volunteers
• Practice good organizational and time management skills.
• Be flexible and able to meet challenges as they arise.
• Adaptable and willing to work in many different capacities at the Museum.
• Fluency in English. Another language fluency is also a plus.
• Proactive and comfortable working with little supervision, and bring an innovative approach to the work environment.

QUALIFICATIONS

• Associate or Bachelor’s degree from an accredited university, preferentially in history, anthropology, arts, or museum studies. A Master’s degree in a related field is highly preferable.
• 1-2 years’ experience with handling, storing, exhibiting museum artifacts to industry standards and best practices, or equivalent knowledge and skills.
• Strong verbal and written communication skills.
• Education and experience that provides equivalent knowledge, skills, and abilities.
• Must have reliable transportation and a current valid driver’s license.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Work is usually performed during regular business hours at the Museum; however, Collections Manager must be occasionally available on weekends and evenings for specific duties and/or activities. Work is performed in a variety of settings and at various sites throughout the Museum and its properties. Some exposure to dust, fumes, and vapors is possible due to exhibits. Some exposure to heat and cold in the collections storage locations. Position requires one to sit at the computer and desk, stand, climb stairs, bend, stoop, and lift to move objects, retrieve files, and pull/push, lift, and carry light objects.

BENEFITS

Starting salary of $45,000-55,000 per year for a full-time schedule is commensurate with experience. Additionally, full-time employees receive paid vacation and sick leave, 11 paid holidays (including one personal day), health insurance coverage, and a retirement plan.

TO APPLY

Please submit a cover letter, resume/CV, and three professional/educational references to opportunities@tcpm.org. The application deadline is September 30, 2023.

Equal Opportunity Employer Statement

The Tillamook County Pioneer Museum (TCPM) is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. TCPM makes hiring decisions based solely on qualifications, merit, and business needs at the time.

About Tillamook County Pioneer Museum

TCPM contains a collection of over 55,000 artifacts, including objects in storage at the museum and two additional storage facilities. We maintain five separate properties, including Kilchis Point Reserve, a 200-acre wetland along Tillamook Bay with an interpretive walking trail. We strive to serve both the community and visitors to the North Oregon Coast. The right candidate for this position will help us maintain our mission to “… preserve and interpret the Natural and Cultural Heritage of the North Oregon Coast and to foster appreciation and respect of the [same].”

Job Type: Temporary

Salary: $19/hour

ABOUT US

For more than a century the Oregon Historical Society (OHS) has served as the state’s collective memory, preserving a vast collection of objects and shared its vast collection through thought-provoking, interactive museum exhibitions that make history visible and accessible. Three floors of permanent and traveling exhibitions feature rare documents and artifacts, and explore the people, places, and events that have shaped the history of Oregon and America. 

OHS practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are, furthermore, committed to building a diverse workforce and strongly encourage applications from diverse candidates.

SUMMARY

The Exhibit Preparator assists the exhibits production team in the timely preparation, construction, installation, and de-installation of museum exhibitions as assigned, including temporary, traveling, and permanent exhibits. This is an on-call, as needed position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assists exhibit production team in change out of exhibit elements from gallery (cases, vinyl, panels, etc.); spackling and painting; deinstallation and installation of artifacts under supervision of Museum staff.
2. Installs/deinstalls exhibit components including but not limited to, walls, floors, case work, text panels, photographic murals, vinyl wall treatments, and artifact mounts.
3. Constructs and assembles exhibit components and furnishings, including but not limited to, fabricating custom artifact mounts, as directed by Exhibit Production Manager and/or Registrar.

JOB DUTIES

• Coordinates and cooperates with in-house staff, contractors, other temporary help, and vendors to meet exhibit deadlines.
• Handles museum artifacts during retrieval, installation, and storage with equal concern for object and human safety regardless of monetary value of item under the supervision of the Exhibit Production Manager, registration staff and the Museum Director.
• Maintains punctual, regular, and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, visitors and volunteers and including the ability to communicate effectively and remain calm and courteous under pressure.
• Respectfully takes direction from supervisor.
• Performs other duties as assigned.

Requirements

QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

• Minimum high school graduate or GED equivalent. Three-to five years of experience in finish grade carpentry and/or cabinetry and/or exhibit production, with minimum of three to five years in museum environment preferred.
• Must be highly skilled in use and care of hand and power tools, and working with a variety of materials – wood, glass, plastic, paint, metal, and adhesives.
• Position requires knowledge of appropriate methods of exhibiting museum artifacts, including mounts and lighting.
• Must be familiar with construction and material standards to produce exhibits that ensure safe, secure, and appropriate exhibit environments for visitors and artifacts.
• Knowledge of safe work practices for hazardous materials and understanding of MSDS literature is required.

Find out more and apply.

BENTON COUNTY HISTORICAL SOCIETY

TITLE:  Director of Development & Communications

SUPERVISOR:  Executive Director

EMPLOYMENT STATUS:  Full time salaried, exempt

                                                                                                                   

Job Description

The Director of Development & Communications is a new position and will be a core member of the leadership team of the Benton County Historical Society. Leveraging this pivotal moment in BCHS’s history, this position will be responsible for all aspects of development, marketing, and fundraising events. A key priority for this position will be strategizing, developing, and implementing a development program in support of BCHS’s mission and strategic plan. The successful candidate for this position will be a proactive self-starter who is flexible, creative, energetic, and enjoys being an active participant in their community. This position is critical to accomplishing BCHS’s strategic goals.

It is an exciting time to join BCHS. Not only did we open a new museum in 2021, we recently wrote a new strategic plan and a new mission statement. Having a new museum in Corvallis as well as our longtime museum in Philomath has dramatically changed how we can serve the community of Benton County. We’re looking for a Director of Development & Communications with vision and excitement to help us shape the future of the Benton County Historical Society.

 

Essential Duties & Responsibilities

§  Write and implement, with the Development Committee, a development plan, fundraising strategies, and an annual donor communication and stewardship plan which support BCHS’s strategic plan

§  Play a lead role in prospecting and soliciting major gifts from individual and corporate donors

§  Steward relationships with existing donors while working to expand and diversify BCHS’s donor base

§  Collaborate with Executive Director to determine what grants to pursue, manage grant submission timelines, write and/or collaborate on grant language, maintain foundation relationships, and ensure quality reporting as needed

§  Create and oversee fundraising events, fundraising appeals, and a planned giving program

§  Raise funds from a wide variety of sources including corporate, foundation, government, and individual sources

§  Stewardship activities including grants, sponsorships, memberships, donations, and events

§  Oversee the management of membership and marketing and communications

§  Manages rental program at the Corvallis Museum (with assistance from staff)

§  Ongoing evaluation of fundraising activities

§  Compiles necessary reports detailing department activities

§  Maintain a current, thorough, and accurate understanding of BCHS’s exhibitions, community engagement programs, naming opportunities, and funding priorities to effectively connect funding needs to donor prospects

§  Support the mission, vision, and values of the Benton County Historical Society

§  Contribute to and support the strategic plan, annual action plans, and institutional initiatives

§  Additional tasks as assigned

Supervisory Responsibilities

•   Marketing, Communications, & Development Assistant
•   Membership & Community Engagement Coordinator

QUALIFICATIONS

Any combination of relevant education and experience which demonstrates the knowledge, skill, and ability to perform the essential functions of the job will be considered.

Education

•   Bachelor’s Degree in Business Administration, Communications, Nonprofit Management, or a related field
•   Master’s Degree in related topic is a strong advantage

Experience

•   A minimum of five years professional, nonprofit fundraising experience including having previously led a development department (experience working for a museum, arts center, or other cultural institution is a strong advantage)
•   Demonstrated experience with a successful track record in cultivating and soliciting major gifts from individuals and businesses
•   Designing and executing cultivation, stewardship, and engagement events and programs
•   Experience and familiarity with Oregon’s local and regional foundations, private donors, and philanthropic landscape
•   Experience working with nonprofit boards and committees

Skills & Abilities

•   Skill in creating and nurturing relationships
•   Proficiency with preparation of grant applications and reports, including research and relationship building with foundations and grant-making organizations
•   Proficient in use of donor management software (we currently use PastPerfect)
•   Excellent verbal and written communication skills
•   Comfortable with public speaking and representing the BCHS in a public forum
•   Strong organizational and project management skills
•   Ability to keep the holistic needs of the organization in mind while also attending to details
•   Knowledge of principles, best practices, and trends in membership and fundraising
•   Ability to write persuasively and positively motivate and influence potential donors.
•   Ability to work collaboratively or independently
•   Ability to be flexible, respond to unanticipated situations, and shift priorities

Job Conditions

•   Exempt/full time
•   Schedule is 40 hours per week with some Saturdays required
•   Occasional evening hours
•   May be on call list for alarm company
•   Possession of a valid Oregon Driver’s License required

Physical Activities

•   Ability to lift up to 40 pounds
•   Continual computer use
•   Frequent sitting/standing/walking
•   This is not a comprehensive list of physical activity required for this position

Established Guidelines for Position

AAM Museum Code of Ethics, BCHS Employee Handbook

Company Description

The Benton County Historical Society (BCHS) was formed in 1951 to preserve and share the history of Benton County. In the 1970s, a group of local citizens saved the Philomath College Building and restored it for our use. We began operating our Philomath Museum in that building in 1980 and have continued to this day.

In 1995 Oregon State University announced the closure of their Horner Museum. This was the catalyst for significant growth and development at BCHS. In 2008, after years of negotiation, BCHS acquired the Horner Museum collection. This doubled our collection and gave us a unique opportunity, as the collection is quite broad. In preparation for this acquisition we built the Johnson Collections Center, a 13,000 square foot state-of-the-art collection storage facility behind the Philomath Museum. We now have over 140,000 items in our collection and continue to actively collect.

Delayed by the pandemic, we opened the long-awaited Corvallis Museum in February 2021. Designed by Allied Works Architecture (Clyfford Still Museum, Museum of Art & Design NY), it was conceived to be a departure from the traditional history museum.

Our mission is to connect our community by preserving and sharing its diverse, evolving stories through history, culture, and art.

We achieve this through:

• Authenticity - We provide access to history and culture through well-documented collections, accurate interpretation, and reliable scholarship.

• Curiosity - We encourage curiosity about history and culture, within ourselves and our community, when sharing and exploring the relevance of the stories we tell.

• Cultural Humility - We respect diverse cultures and perspectives and continually challenge our biases by engaging in meaningful dialogue with others.

• Excellence - We strive to meet the highest professional standards through combining best practices and innovation in order to serve our community and engage at the deepest level.

Our vision:

We are a center of the community, fostering dialogue and ideas that catalyze an inclusive understanding of our past and culture, and consideration of the shared future we hope to create.

BCHS is committed to equal opportunity in employment, meaning that employment decisions (including but not limited to hiring, promotion, compensation, and discipline) are made without regard to gender, (including pregnancy-related conditions) race, color, religion, national origin, sexual orientation, mental or physical disability, age (within statutory limits), marital status, retaliation, association with a protected class, or any other status protected by law. Employment decisions are made on the basis of individual qualifications, merit, and other legitimate business considerations. This commitment ensures that persons with disabilities are provided reasonable accommodations to participate in the application, interview, and hiring process. If reasonable accommodation is needed to participate in the job application or interview process, perform essential job functions, and/or receive other benefits and privileges of employment, please contact Jessica Hougen, Executive Director, at jessica@bentoncountymuseums.org or 541.929.6230.

Benefits

•   Exempt/Salaried/Full-time
•   Budgeted compensation is $68,000
•   Healthcare package includes medical, dental, and vision (paid by employer up to $600/month)
•   Paid time off: 10 holidays and 2 floating holidays, vacation, sick, adjustment, and bereavement leave
•   Retirement plan (3% match)
•   Gift shop discount

Application Process

To apply email your application to Jessica Hougen, Executive Director, at jessica@bentoncountymuseums.org

Complete applications should include a resume, cover letter, writing sample, and three references. Incomplete applications will not be considered.

For full consideration applications should be submitted by 5pm on September 29^th, 2023.