Jobs and Internships

Position Title: Executive Director

Rate of Pay: $60,000- $75,000/ year DOE

Benefits: Health benefits, Relocation Costs

About Us: Founded in 1891, the Coos County Historical Society is the second oldest historical society in the State of Oregon. Through our mission and vision, we strive to create a better understanding of life in Coos County and Oregon’s South Coast, past and present, and our place in that life. We want everyone entering our door to feel ownership and to be inspired to share and build community around the museum. Our museum serves three main purposes: 1) Education 2) Regional Historic Research and 3)Providing space for the community to gather in one of the most beautiful settings on the Coos Bay Waterfront.

To see the full description and to apply please click here

Job Title: Museum Coordinator

Position Type: Temporary, summer contract (dates negotiable). 37.5 hours/week up to 1040 hours/season. Season ends October 31, 2023. 

Schedule:  Thursday-Monday, 9am-5pm, occasional evening events. 

Wage: $20/hour

Reports to: Executive Director

Travel Requirements: Regional, less than 10% of the time

Location: Cascade Locks Historical Museum, 417 NW Portage Road, Cascade Locks, OR 97014

Description: Friends of the Cascade Locks Historical Museum employs a Museum Coordinator to complete visitor center operation and collections tasks. This person will primarily fulfill front desk and customer service duties, operations duties, and collection data entry, and will have other duties as needs arise.

This position can be adjusted to fulfill internship requirements. Museum Studies, Public History, Tourism, Folklore, or students in similar programs are encouraged to apply. This position could also be a good first job for recent graduates. The Museum Coordinator is an excellent opportunity to gain experience in the realities of small museum operations.

Responsibilities:

Visitor Center Operations (50%)

• Operate seasonal visitor center, including opening and closing, cashiering, POS operations, register and transaction reconciliation, and light janitorial tasks.
• Customer service- collect admissions, process gift shop transactions, and provide information on other local attractions, including ODOT Multnomah Falls permits. Customer service may be completed in person, over the phone, and over social media chat functions. 

Collections (50%)

• Cataloging, accurately entering collection data and following museum best practices for entry, including evaluating, measuring, describing, photographing objects, and recording their location in the museum.

Requirements: 

• Demonstrated customer service experience
• Demonstrated competency with point of sale and computer operations
• Demonstrated ability to complete accurate data entry
• Ability to ascend and descend stairs

To apply, send resume and letter of interest to director@cascadelocksmuseum.org. No phone calls please.

The Development Manager works closely with the Executive Director to increase the museum’s contributed income through designing, executing, and managing fundraising strategies. This includes individual giving, corporate sponsorships, grants, and special events. This position also oversees maximizing earned income through rentals. 

POSITION RELATIONSHIPS 

The Development Manager reports to the Executive Director. They may work with museum assistants and other staff to ensure successful development functions and provide proactive support to the Director. The Development Manager serves as the initial point of contact for financial donors and institutions. 

PRINCIPLE DUTIES AND RESPONSIBILITIES

Institutional Responsibilities 

• Supporting the Museum’s commitment to the visitor experience, community engagement, and institutional relevancy for the future.

• Contributing to and supporting institutional initiatives.

• Contributing to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives.

• Participating in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement.

Development and Fundraising Responsibilities

• Creating, in collaboration with the Executive Director, a fundraising plan to align with the museum’s mission, vision, and core values. The plan will include individual giving, corporate sponsorships, grants, and events. 

• Researching and creating targeted proposals for potential individual donors and institutions that fit the fundraising plan.

• Researching potential private and public grants that fit the fundraising plan. Working with contracted grant writer to submit, track, and manage all grants. 

• Cultivating and maintaining relationships with major donors and institutions.

• Managing fundraising and donor cultivation events.

• Growing membership through targeted campaigns.

• Maintaining membership and donor database. Updating information as it is received. Preparing monthly reports for the Executive Director to review.

• Developing marketing materials related to fundraising.

• Coordinating and processing all museum fundraising mailings and newsletters.

• Preparing fundraising letters, documents, reports, etc. as directed.

EARNED REVENUE RESPONSIBILITIES

• Oversee rentals and develop earned revenue goals and strategies.

• Oversee marketing for rental program.

GENERAL DUTIES

• Staying abreast of all Museum happenings both ongoing and upcoming.

• Staying abreast of local and state happenings.

• Performing duties required during major museum events and festivals.

• Attending special events at the Rice Museum as requested by the Executive Director.

• Performing other duties as assigned by the Executive Director.

COMPETENCIES

• Working knowledge in nonprofit management principles and practices; fundraising principles, practices, and methods; supervisory experience, including techniques of planning and delegating work. 

• Strong leadership, decision making, interpersonal, planning, and organizational skills; solid presentation, negotiation, problem solving, conflict resolution, and meeting management skills. 

• Creative and enjoy working within a small, entrepreneurial environment.

• Ability to communicate with a wide audience with enthusiasm.

• Commitment to accuracy and attention to detail.

• Ability to exercise good judgment in a variety of situations.

• Strong organizational and administrative skills.

• Comfortable with asking questions and suggesting improvements or alternatives.

• A multitasker with the ability to wear many hats.

• Commitment to diversity and inclusion as key strategies toward broad-based institutional excellence, representing a range of perspectives, thought, and actions.

• Personal qualities of integrity, credibility, and dedication to the mission of the Rice Museum.

• Candidates must have a positive attitude.

• Roll-up your sleeves attitude; step up to take control; use your good judgment to move projects along.

WORK ENVIRONMENT

General small office environment. The collection is displayed in a 1950s ranch house with two levels with stair and elevator access, and in a second gallery in a former woodshop. Both interior locations are fully climate controlled. Our grounds consist of 23 acres of wooded property and we regularly hold outdoor events in the summer. The Museum is education oriented and has several weekly school tours with groups of students from preschool through college. Must be able to work in an occasional noisy setting. Will occasionally work outside and will access both climate controlled and non-climate controlled storage areas.

PHYSICAL DEMANDS

The person selected for this role will frequently be required to navigate uneven surfaces and narrow spaces, ascend/descend step ladders and stairs, remain in a stationary position for up to 8 hours.

POSITION TYPE/EXPECTED HOURS OF WORK

Hours for this position will be set in a Wednesday-Sunday schedule. Some flexibility allowed in setting hours, but will typically take place when the museum offices are open.

TRAVEL

Minimal travel may be required locally (less than 30 miles). Expenses for travel will be reimbursed. 

REQUIRED QUALIFICATIONS

• Bachelor’s degree or the equivalent in education and experience. 

• Two years of progressive experience in philanthropic or non-profit organization, museum experience preferred.

• Highly proficient with computer software including but not limited to Microsoft Office including extensive experience with PowerPoint and Excel.

WORK AUTHORITY AND SECURITY CLEARANCE

Employee must be legally authorized to work in the United States. Rice Northwest Museum of Rocks and Minerals does not sponsor work visas. Due to working around valuable objects and the public, employee must be able to pass a background check.

OTHER DUTIES

Other duties may be assigned to this position as needed.

JOB CLASSIFICATION: Full Time Non-Exempt, 35-40 hr/wk

SALARY RANGE: $20 to $21 per hour, depending on experience

BENEFITS: Medical, Dental, and Paid PTO (Vacation, Sick Time, and Holidays) 

HOW TO APPLY: Send cover and resume to admin@ricenorthwestmuseum.org. This position is open until filled. Please, no phone calls. 

Do you enjoy getting involved with volunteers and educational programming?  The Aurora Colony Historical Society is now hiring a part-time, seasonal Program Coordinator to support and assist our Education Program Manager and our Stauffer-Will Farm Living History Program. Please visit www.auroracolony.org/jobs for more information.

Salary:               $17.00 Hourly
During peak season (4/1-6/16) approximately 30 hours per week
Off-peak hours vary

Location:          Stauffer-Will Farm
                             13551 Stauffer Rd. NE, Hubbard

Job Type:            Part Time, Seasonal, No Benefits

To Apply:           Email your resume and cover letter to info@auroracolony.org

Closing:             Open until filled

Application Review:      Upon Receipt

Occupational Summary

Under the direction of the Education Program Manager, the Program Coordinator is responsible for supporting the implementation of the Stauffer-Will Farm Living History Educational Program and assisting with training and managing volunteers.  Assist and support educational programming at the Old Aurora Colony Museum.

Essential Tasks

• Effectively manages up to 6 volunteers, 60 students, 10 chaperones and 2 teachers in a remote environment while calmly handling any situation that may arise;
• Learns all 6 hands-on educational activity stations and trains volunteers as needed.  Assists volunteers as needed and be able to run any station in the event of a volunteer’s absence;
• Assists the Program and Event Coordinator with scheduling Stauffer-Will Farm volunteers.  Learns the volunteers’ preferences and maintains friendly and workable relationships;
• Maintains accurate volunteer and program attendance records and processes payments;
• Follows opening and closing procedures for the Stauffer-Will Farm.  Ensures that all stations are ready at the beginning of volunteer shifts and that stations are left clean and tidy at the end of the day;
• Performs light maintenance to ensure the daily cleanliness and safety of the historic structures and grounds for staff and visitors;
• Observes applicable safety requirements, uses safety equipment provided, implements appropriate safety practices at all times and immediately report any unsafe working conditions or hazards.  Ensures that volunteers use provided safety equipment and follow safety protocols;
• Monitors the Stauffer-Will Farm buildings and grounds for maintenance issues and reports as needed; 
• Becomes familiar with the history of the Aurora Colony and Stauffer-Will Farm and other Old Aurora Colony Museum programs and events.  Answers routine inquiries or refers them to proper personnel;
• Works independently while understanding the necessity for communicating and coordinating work efforts with other employees;
• Interacts professionally with other employees and volunteers;

Qualifications

• High School Diploma or GED.
• Must be 18 years of age.
• Must be available to work 8:30 am to 2:00 pm most weekdays.
• Must be able to work with all types of people.
• Must have a courteous and personable demeanor.
• Must have ability to establish and maintain effective working relationships with associates, volunteers and the public.
• Period costume encouraged, but not required.  Period costume provided, if needed.
• Employment is subject to a national background check.
• Ability to work with diverse audiences.

Preferred Qualifications

• Knowledge of Spanish, Russian, and/or ASL a plus.
• Ability to remain calm in surprising or adverse conditions.

Physical Requirements

Hearing/Speaking - Expressing and/or receiving information by means of spoken word are both necessary to converse with internal and external customers including volunteers, teachers, and students.

Visual Abilities – the ability to perceive via eyesight is required for this position:

Physical Strength – degree of physical demands typically associated with this position include: 

Light Work

• Exerting up to 10-20 pounds of force on occasion;
• An amount of force to handle or move materials related to the position.

Type of Physical Demands

• Reaching - Extending the hand(s) or arm(s) in any direction.
• Handling - Seizing, holding, grasping, turning, or otherwise working with hand(s).
• Mobility - Standing for extended periods; walking across uneven ground.

Mental Activity Requirements

• Reasoning – Ability to apply principles of logical thinking.  Good judgement is important. 
• Mathematics Ability – Using arithmetic: ability to add, subtract, and count money.
• Language Ability – Ability to speak, read, and write the English Language are required for this position.

Environmental Conditions

Physical Surroundings

• The Program Assistant is subject to working inside and outside in various weather conditions.  Work environment includes stairs and uneven ground.  Building interiors may be dimly lit and are not climate controlled.

Hazards

• Work environment includes uneven ground with holes.
• Bees and yellow jackets later in the spring.
• Tools both sharp and old.
• Pesticides and rodent control substances.

Machinery/Tools/Work Aids/Other Equipment

• Computer, calculator, printer/ copy machine, measuring devices, files, manuals, reports, correspondence, telephone, regular office supplies.

Disclaimer

This job description may not be all-inclusive, as jobs evolve over time to meet the ever-changing needs of the Old Aurora Colony Museum’s visitors. This job description is not intended to, and does not create, a contract or offer of employment to any individual. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals.  However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the Aurora Colony Historical Society. Candidates selected for employment may be required to pass a background screening prior to receiving a full offer of employment.

The Aurora Colony Historical Society is an at-will employer and employees may be terminated or may terminate their employment at any time with or without reason for any reason not prohibited by law.

*This position is NOT remote. The successful candidate must live, commute and/or relocate to Ashland Oregon.

ScienceWorks Hands-on Museum seeks a Museum Director to lead the epicenter of science-based exploration in Southern Oregon and Northern California. Entering its 20thyear, ScienceWorks inspires discovery through guided hands-on experiences and interactive exhibits. We are known for being a welcoming, safe space where young minds can explore, learn, and ignite their passions. We are more than a museum. We give tools to build lifelong learning. We invite all ages to discover, imagine, collaborate, and explore together.

ScienceWorks is located in one of the West’s most beautiful communities, with an abundance of outdoor activities, food, culture, and the renowned Oregon Shakespeare Festival. Its annual attendance is 50,000; its operating budget is nearly $1 million.

We're looking for a passionate collaborator ready to inspire our community’s next generation.

The Museum Director will work with skilled and enthusiastic staff and board to:

• Provide leadership for strengthening SWx's business model, programs, and operations.
• Foster strong collaboration with the larger community.

Position Summary: The Museum Director, under the direction of the Board, is responsible for running the museum which includes planning, organizing, staffing, funding, and directing the museum and its various departments including visitor services, education, sales, and marketing, and for overseeing all levels of the museum’s operations such as its annual budgets, financial and fundraising activities, exhibition planning, programming, and development.

Key Responsibilities (not an exhaustive list of responsibilities)

• Builds and maintains a safe, fun, welcoming, and inspiring museum culture for all stakeholders
• Keeps the museum at the forefront of innovative technology and scientific breakthroughs
• Develops and leads a collaborative and passionate team
• Drives programs, policies, and procedures to maximize volunteer and intern productivity
• Drives the museum marketing efforts, increasing museum and camp attendance
• Drives the museum's fundraising efforts, bringing in new donors, business sponsors, and grants
• Represents ScienceWorks in organizations and groups (local, state, national) that have strategic value to the museum
• Develops and promotes organizational best practices
• Develops and implements the strategic plan and conducts periodic board reviews of progress
• Develops annual budgets with quarterly and monthly reports to the board
• Supports education director in developing school district partnerships
• Solves problems and resolves conflicts

Board Collaboration

• Collaborates with the Board in visioning, planning, budgeting, and resource development.
• Works in partnership with the Board, supporting its leadership, policymaking, and oversight functions with information, coordination, staffing, and assistance.
• Provides regular reports to the Board on the Agency’s operations, finances, and implementation of plans and policies.
• Communicates regularly with board and board chair to co-strategize how to best grow the museum and its education programs

Personal Characteristics

• Excitement about science and technology
• History of strong leadership and management skills
• Reputation for creative thinking, problem-solving, and capacity to put innovative ideas into practice
• Collaborative. Enjoys solving problems together with others.
• Highly disciplined individual
• Strong interpersonal skills, from networking and communication to conflict resolution
• Committed to diversity of ideas and backgrounds for enriching the organization.

Desired Qualifications

• Experience in business or nonprofit leadership, with at least three years at a senior leadership level, preferably as executive or leading associate in a complex nonprofit organization.
• Strong team and human resource management experience
• Able to gracefully juggle the needs and wants of many stakeholders
• Familiarity with fiscal management and budgeting
• Success in securing public, private and foundation funding
• Extensive project management skills.
• Strong manager of people and leader of teams; inspires achievement; builds confidence and trust; models high standards of integrity and accountability.
• Ability to speak and write persuasively with passion, clarity, and purpose
• Bachelor’s Degree preferred, or equivalent combination of education, training, and experience
• Experience working with a CRM

Position

Full-time, with part-time optional for an exceptional candidate

Flexible hours and remote work are an option

Competitive Benefits Package

Salary: 70-85k, DOE

Headquarters in Ashland, OR

Job Type: Full-time

Pay: $70,000.00 - $85,000.00 per year

Find out more and apply.

The Arts Council of Lake Oswego (ACLO) is seeking a Communications Manager & Development Support to join their small team of passionate professionals. The Arts Council of Lake Oswego works to ensure the arts are an integral part of life in our community, now and into the future. The Arts Council of Lake Oswego facilitates the placement and preservation of public art in Lake Oswego; provides access to art exhibits for residents and
visitors; and advances lifelong learning about the arts through educational programs.

Primary Purpose:
The Communications Manager & Development Support oversees the communications program for the Arts Council of Lake Oswego, providing leadership and vision advancing the organization through brand identity across key stakeholder audiences and providing strategic communications in all media sectors. The CM&DS Increases awareness, continues brand building, and develops marketing plans. These are executed through a variety of
means: social media, email newsletters, public relations, internal and external media, presentations, and leadership with volunteers and other partners.

The Communications Manager & Development Support provides support to the Executive Director in fundraising through both traditional means including events, programs, and campaigns as well as new media avenues. The CM&DS works with Executive Director in the areas of fundraising, public relations, marketing, communications, program support, and media relations. Being a team player is key with both internal and external constituents, as
well as working in collaboration with other staff and volunteers.

Description of Essential Duties & Responsibilities:

Communications

• Creates and maintains marketing and promotional materials, both print and electronic.
• Promotes the ACLO through public relations initiatives. Build and maintain PR lists and relationships.
• Design and create ads.
• Design and launch email marketing.
• Maintain website/digital content that is visually appealing and provides a rich experience to visitors.
• Curate content and create graphics to increase engagement on social media channels.
• Create and update marketing materials across all channels including exhibitions, fundraising, Friend programs.
• Manage outside graphic partners with programs such as the GWW brochure, sign graphics, etc.
• Be proficient in working with outside vendors in media, printing, etc.
• Develop and produce programming within modest budgets, vital for long term programming and viability of the ACLO.
• Report to board and ED analytics for marketing programs and social media.

Development Support

• Work directly with the ED to support the securing of funding from a variety of sources, ensuring the financial viability of ACLO.
• Assist ED in implementing and evolving a fundraising plan annually with short- and long-range giving strategies.
• Evaluate existing programs and recommend new offerings and/or changes consistent with the mission of
  the organization.
• Work in partnership with staff and volunteers to execute events and programs.
• Support ED in cultivation and sustaining relationships with a wide variety of constituents including current donors, potential donors, local businesses, and community partners.
• Help ED secure sponsorships for Gallery Without Walls rotating program, fundraising events, and ARTspace Gallery functions and space.
• Support corporate sponsorship programs.
  
• Track donors through Kindful software, write thank you letters for all programs and report on program progress.
• Support ED in coordinating Development Committee volunteers and meetings, and provide reports for board and Executive Committee.
  
• Be a self-starter that can craft creative solutions and maintain long-term relationships with existing and potential donors.
• Provide qualitative and quantitative analysis (ROI, trends) and reports to ED and board.
• Ability to work with volunteers in support of fundraising events and programs.

Compensation and Benefits:
This is a 1.0 FTE (40hrs/week) time, exempt position with a salary range of $49,000 to $52,000 depending on experience. We expect the employee to be in the office 4 days per week with the remainder of work taking place offsite and/or at home. We also offer a generous benefits package including medical, dental, and vision coverage and paid PTO (vacation, sick leave, and holidays)

Find out more.

Position Title: Executive Director
Reports to: Board President (on behalf of the Board of Directors)
FLSA Status: Exempt, Full Time (1.0 FTE)
Location: Portland, Oregon
Compensation: $95-110,000 annually and full benefits package

Opportunities for the new Executive Director
The next Executive Director of JAMO will shepherd some exciting projects forward. All these initiatives have begun and will present rich opportunities for further visioning and
development.

• Working with the Oregon Jewish Museum and Center for Holocaust Education, Lan Su Chinese Garden, Portland Chinatown Museum and other partners to designate and create a Cultural District
• Continued work with the Architectural Heritage Center, National Trust for Historic Preservation and other partners to offer tours, educational resources, and reinvigorate Nihonmachi (Japantown)
• Proposal with Vanport Mosaic and other cultural partners to develop an interpretation center at Portland Expo Center (formerly Portland Assembly Center detention site for Japanese Americans in 1942)
• Initial discussions about property development for a cultural center and potential demonstration garden
• Exhibitions, film screenings and performances with significant artists and cultural leaders
• Working with National and Regional education leaders and funders to produce study guides integrated into State and National Ethnic Studies, Social Studies and History Curricula

CANDIDATE PROFILE
The Executive Director will have unquestioned integrity; strong commitment to and an understanding of the history of the Nikkei community in Portland and the Pacific Northwest and passion for the mission of JAMO. Experience with operations and support systems needed for an organization of this size to thrive; a long-term visionary perspective; a strong sense of accountability and a practical ability to get things done. The ideal candidate will have a proven track record of nonprofit success; an equitable and thoughtful conflict/problem solving approach to management, flexibility and the courage to shift direction and experiment with
new initiatives. A priority for this position is excellent verbal and written communication skills and success in building strong relationships with multiple stakeholders.

OVERVIEW OF RESPONSIBILITIES
The Executive Director must embody and advance the mission, vision, values and philosophy of JAMO, which provides transformative opportunities, services, and advocacy for the education, leadership and civic engagement of our communities.

The Executive Director serves as the chief executive officer of JAMO overseeing all operational and administrative functions. The Executive Director reports to the Board of Directors, and
they delegate daily responsibilities to the ED and leadership team, which consists of the Deputy Director, Director of Collections and Exhibitions, the Director of Education and Engagement, and the Creative Director, Living Arts Program.

Read the full job description.

TO APPLY
Interested applicants should submit a resumé and cover letter detailing how their background and experience meet the qualifications as outlined in this Position Profile to:
JAMOED@wahlandassociatesllc.com .

QUESTIONS
Please address any questions to our search consultant, Joseph Wahl, Wahl and Associates at: joseph@wahlandassociatesllc.com.