Jobs and Internships

Title:  Executive Director

Hours:  Full time, Exempt

Salary & Benefits:  $55,000 - $60,000; Paid time off; relocation assistance available

Reports to:  Museum Board of Directors

About The Organization:

The Albany Regional Museum is a 45-year-old 501c3 institution located in the heart of downtown Albany in our historic 1887 S.E. Young Building. Our mission is to preserve, exhibit, & encourage knowledge of the history & culture of the Albany, OR area. We have grown from our founding as an all-volunteer organization to a team of professional staff who have led the Museum to significant growth over the last 5 years. Thanks to a strong donor and grant base we survived the COVID-19 pandemic and were able to implement a reimagining of our exhibition space, refreshing all 1800 sq. ft. of displays. We reopened to the public in June of 2023 and have been developing new partnerships and projects since. Thanks to our current momentum we aim to expand our services through a potential capital campaign to coincide with our 50th anniversary in 2030. It has been an exciting time at the Museum and with a visionary Executive Director we will continue to reach new heights.

General Description:  

The position requires a leader who will develop, manage, and guide the growth of the Museum through strategic thinking, good communication, and organizational skills. This individual will act as the primary spokesperson for the Museum, creating partnerships and promoting the Albany Regional Museum as a community asset.  This leader will be the primary fundraiser and grant writer for the Museum growing our base of support for future projects.

Essential Responsibilities

General Management:

• Provide leadership and management to ensure that the mission, vision, and values of the organization are put into practice.

• Hire staff as approved by the board.

• Supervise staff, volunteers, and interns.

• Fulfill human resources responsibilities including staff evaluations, discipline, and termination in accordance with museum procedures.

• Implement the strategic plan as directed by the Board of Directors.

Operational & Financial Duties:

• Ensure the highest level of reporting accuracy, transparency, and operational conduct.

• Attend monthly meetings of the Board of Directors and provide a written/oral monthly report.  

• Normally attends all internal museum committee meetings.

• Participate in the development of the annual operating budget.

• Review and approve funding expenditures per annual budget.

• Provide effective supervision of day-to-day operations, including membership, donations, programs, exhibits, and activities.

• Develop and review policies and procedures in conjunction with the Board of Directors.

• Perform other projects/tasks as assigned by the Board of Directors.
  

Media and Public Relations:

• Use various forms of social media, newspaper, radio, and television to promote events, exhibits, and activities and to connect to the Museum members and community.

• Assist in information gathering and creation of content and distribution of the newsletter, “Albany Old Times.”

• Actively pursue partnerships with other organizations and businesses.

• Represent the Museum at public functions and professional meetings and act as the point of contact for the Museum.

• Engage in public speaking opportunities and community events.
  

Fundraising:  

• Search for and identify opportunities for funding through sponsorships and grants.

• Serve as the key representative for the organization in making requests for support from individuals, foundations, corporations, and the public sector.

• Design, participate in, and support fundraising events.

Required Qualifications

Competencies:

• Good communication, organizational, and customer service skills.

• Experience with database programs and web resources.

• Ability to evaluate workloads and delegate when necessary.

• Ability to work independently with minimal supervision.

• Ability to work with a team, sharing ideas and responsibilities.
  

Experience and Education:

• Work experience as a paid staff in a museum setting, related to day-to-day museum operations.

• Bachelor’s degree or equivalent experience.

• Understanding of acceptable accounting practices.

• Marketing and public relations experience.

• Supervisory experience.

• Experience working with volunteers.

• A working knowledge of a non-profit organization required.
  

Additional Requirements:

• Must successfully pass a background check.

• Driver’s license & reliable transportation or ability to obtain a driver’s license & transportation.

• Position is NOT a remote position. Flexibility in setting hours is available.

Work Environment and Physical Demands:

• Must be able to remain in a stationary position for extended periods and manipulate office equipment such as computer, printer, and copy machine.

• Frequently moves up to 30 pounds of various materials.

• Ability to traverse two flights of stairs.

• Ability to work flexible hours.  

• Work is typically completed in an office setting inside a historic building. Some local travel required, infrequently work will be outside.
  

Beneficial Qualities for Position:

• Interest in the Albany and surrounding community.

• Interest in local history.

• Involvement in the community and its activities.

How to apply:

Send a cover letter and resume in PDF format to the hiring committee at board@armuseum.com

Use subject line “ARM Director Search”

The Education Manager is responsible for the development and management of the Willamette Heritage Center’s (WHC) educational vision and goals as they relate to exhibits, program planning, outreach efforts, events, and the organizational strategic plan.

Core Responsibilities

Program Development & Implementation (60%):

• Develop educational programming and curriculum to sustain the WHC mission while working closely with the curator to incorporate appropriate and accurate material for the WHC Education Program.
• Work independently and with teammates to implement programs, activities, classes, and tours.
• • Adult programming such as guided group tours, lectures, speaker series, and classes (woodworking, food preservation, textile arts, blacksmithing, etc.).
  • Youth programming such as school field trips (K-12), spring break events, Little Free Library, crafts, and the creation of free or low-cost educational activities. Program and curriculum development is focused on state education standards and hands-on learning.
  • Living history program includes volunteers, docents, and demonstrators.
  • Maintain education programs scheduling, billing, and records while providing excellent customer service.

Outreach (17%):

• Seek out, research, and represent the WHC at community events and programs as needed.
• Develop and nurture relationships with current and potential educational partners of the WHC such as local cultural organizations, schools, retirement communities, homeschool groups, businesses, and libraries.

WHC Signature Events (10%):

• Develop educational components for signature events.
• Actively participate in workgroup meetings representing the Education Department.
• Supervise and train education volunteers and demonstrators.

Fundraising, Budgeting, and Resource Management (5%):

• Work with the Executive Director to identify and apply for funding opportunities such as grants, sponsorships, donations, and fee-for-service program development.
• Manage department budget to sustain programs.
• Manage materials and supplies inventories for programs.
• Oversee Education Collection such as costumes and demonstration materials.

Volunteer Training and Supervision (5%):

• Provide ongoing supervision, support, and training opportunities for department interns and volunteers.
• • Coordinate and conduct regular docent training
  • Manage docent schedule.

Other Duties (3%):

• Appointed to enrich the WHC mission and vision for community educational engagement.
  

Qualifications

• Minimum two years educational training or experience (classroom or informal).
•  Advanced computer and technological competencies.
• Manage multiple projects and tasks in an efficient and organized manner.
• Excellent written and verbal communication skills with uncompromising attention to detail.
• Self-motivated and oversee projects through completion without direct supervision.
• Interact with the public and peers in a patient, friendly, and courteous manner.

Qualifications continued

·         Willingness to uphold and demonstrate the WHC standard of excellence whether on or off duty.
·         Flexible, able to adapt to change.
·         Work under pressure.
·         A good sense of humor.

Physical Requirements

• Sit, stand, or walk for extended periods of time.
• Lift/carry up to 25 lbs.
• Use a stepladder.
• Climb stairs.

Employment Terms and Benefits

• Must pass a criminal background check.
• Reports to the Executive Director
• Core Work Schedule: Monday-Friday with occasional evenings, weekends, and holidays
• Part-time/Hourly: 24-32 hrs/week (Fall & Spring busier seasons)
• $24 - $25/hr (DOE)
• Paid time off = 8 hours/month
• Paid holidays = 8/year
• Complimentary museum Household Membership
• 20% museum store discount
• 25% venue rental discount on one personally hosted event

About Us

The Willamette Heritage Center in Salem, Oregon, is a private, 501(c)(3) nonprofit organization dedicated to gathering, preserving, and sharing Mid-Willamette Valley history. With early settlement buildings dating as far back as the 1840’s, we are one of Salem’s most prominent community landmarks and are nationally recognized as an ‘American Treasure’. Our beautiful 5-acre campus includes fourteen historic structures containing permanent and changing exhibits, a blacksmithing workshop, research library and archive, textile learning center, rentable event venue spaces, and rentable retail and office spaces. We uncompromisingly promote diversity and prohibit discrimination based on age, color, creed, disability, gender identity, national/ethnic origin, race, religion, sex, sexual orientation, veteran/uniform status, and all other classifications protected by law.

Why Work for the WHC?

Be a part of something special! We are a team of dedicated, mission-driven staff and volunteers devoted to maintaining the WHC as a place for all to discover, engage, and make history. Our unique and innovative work environment provides a “home away from home” atmosphere, where the staff is empowered to be authentic, freely share ideas, and pursue their professional and personal goals.

Our campus is extraordinary and has something to offer to everyone! Be inspired by a walk through the oldest single-family house still standing in Salem, the Boon House, and learn about life on the Oregon Trail. De-stress by taking a few minutes to feed and watch the ducks in the millrace that flows through our park-like grounds. Be uplifted by the echo of children’s laughter on site as they learn about their heritage during school tour season. Great things are happening here, and we need your unique skills, talent, and perspective to help us continue making history!

How to Apply

Email your resume and cover letter to jobs@willametteheritage.org

To view this job posting on the company website go to: https://www.willametteheritage.org/staff/

Position Title: Collections Manager

Rate of Pay: $33,000 – 37,000 salary DOE

Reports to:  Executive Director

Salary Classification:  EXEMPT/FULL TIME (40 hrs./ in person)

                                     See full posting: https://cooshistory.org/

POSITION SUMMARY

The Coos History Museum is seeking a detail-oriented and dedicated Collections Manager to oversee and enhance our collections, archives, and research library. This role ensures the integrity, accessibility, and preservation of our collections while supporting exhibitions, public engagement, and programs.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Collections, Archives, and Research Library (70%)

• ·        Build and develop museum collections through the identification, appraisal, and acquisition of appropriate objects representing local history and culture.
• ·        Oversee and process collections and loans, ensuring proper cleaning, documentation, and storage.
• ·        Maintain and secure collection storage areas and exhibit galleries by implementing pest management, safety, security, and cleaning protocols.
• ·        Manage accession records, object files, collections management database, and online portal.
• ·        Conduct object inventories and assess storage spaces to ensure optimal object preservation.
• ·        Maintain detailed and accessible records on the Museum’s past and current outreach, notification, consultation, and repatriation processes with Indigenous communities.
• ·        Review and update collections management policies and procedures.
• ·        Ensure compliance with ethical and legal standards for the repatriation, acquisition, and management of cultural materials.
• ·        Lead scanning, digitization, and archival media migration projects.
• ·        Manage archival document projects, including map flattening, storage assessment, and rehousing.
• ·        Collaborate with staff to research and document collections for publications and public use.
• ·        Assist with public research requests/visits and process reproduction requests while managing the Museum’s image rights and reproduction policies.                                                                                           

Volunteer Management and Outreach (15%)

• ·        Recruit, train, and manage volunteers and interns for various collections and research projects.
• ·        Participate in curatorial committee meetings by preparing materials and making recommendations for accessions, deaccessions, and collections planning.
• ·        Engage with the public through lectures, tours, workshops, and research assistance.

Exhibits (10%)

• ·        Support through identification, research, and acquisition of objects associated with exhibition themes.
• ·        Participate in brainstorming and exhibition development meetings; perform historical research.
• ·        Assist with exhibition installation and de-installations.
• ·        Perform necessary condition reporting and database updates as required.

Other Duties (5%)

• ·        Assist with preparing materials for grant applications, strategic planning, budgeting, and fundraising related to the Museum’s collection, exhibitions, and related projects.
• ·        Assist with preparing collections-based social media, news blog posts, and related marketing.
• ·        Assist with facilities, safety, and security of building and collections.
• ·        Keep current on developments in the fields of Oregon history and museology; stay current with professional best practices in collections.
• ·        Other duties as assigned.

MINIMUM EDUCATION / EXPERIENCE REQUIREMENTS

• ·        A bachelor’s degree in Museum Studies, Anthropology, Public History or related program. 
• ·        At least 3 years of experience in collections management; demonstrated experience object handling, rehousing, preserving, and documenting museum collections.

* A combination of education and experience may be considered.

SKILLS AND ABILITIES

• ·        Strong attention to detail required.
• ·        Knowledge of the best practices for the acquisition, documentation, and handling of museum collections; demonstrated object handling, packing, rehousing, and documentation skills are essential.
• ·        Understanding of museum ethics and professional standards for collections management.
• ·        Solid computer skills using Microsoft Office, Google Workspace, and data entry in PastPerfect or similar collection management database preferred.
• ·        Previous experience with NAGPRA and Native American collections preferred.
• ·        Commitment to achieving equity, diversity, and inclusion in the workplace and the community.

Physical / Environmental Requirements

• ·        Requires extensive sitting with periodic standing and walking.
• ·        Ability to lift a minimum of 30 pounds; 50 lbs+ when working with assistance.
• ·        Requires significant use of a computer, telephone and general office equipment.
• ·        Requires adequate visual acuity, ability to grasp and handle objects.
• ·        Ability to communicate effectively through reading, writing, and speaking in person or by telephone.
• ·        Requires occasional evening and weekend work to support programming and exhibits.
• ·        Must have reliable transportation and may require off-site travel.
• ·        Must pass a background check.

CHM is committed to enhancing diversity in its staff, visitors, exhibitions, and programs while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in these areas. This is an exciting opportunity for a skilled professional to contribute to preserving history and making it accessible to the public. Join our team and make a lasting impact! 

BENEFITS OFFERED:

• ·        Paid Time Off
• ·        Up to ten paid holidays per year
• ·        Paid Sick Leave
• ·        Medical Insurance Expense Reimbursement
• ·        Complimentary museum membership
• ·        Employee Discount
• ·        Free Parking

Apply directly on Indeed or follow the directions below:

Interested applicants should submit a resume and cover letter detailing their background and experience. Please also include two professional references.

Please submit to:

director@cooshistory.org

Subject Heading for correspondence:

Collections Manager Application

 

Yamhill County Historical Society

JOB TITLE: Membership and Marketing M

JOB TYPE: Temporary, Part Time – 32 hours per week

LOCATION: McMinnville, OR

Salary/rate: $23.50/hour

Requirements: Weekend and evening work required as needed

The Yamhill County Historical Society is a 501(c)(3), not-for-profit educational and public service organization engaged to protect, preserve, and share the history and heritage of Yamhill County.

GENERAL JOB DESCRIPTION

The Membership & Marketing Manager is responsible for managing the organization's office administration, membership activities, and marketing initiatives. This position manages development and implementation of strategic marketing plans, manages venue rentals, curates content for the newsletter, executes marketing strategies including social media, and oversees retail operations. The role drives brand awareness, increases museum attendance, and ensures a seamless visitor experience. They work closely with museum staff and the following committees: Visitor Services, Community Engagement, and Editorial.

DUTIES AND RESPONSIBILITIES

Office Management

• Manage the day-to-day office operations, including organizing files, maintaining supplies, and overseeing administrative tasks.
• Coordinate and maintain office supply inventory, ordering and restocking as necessary.
• Manage the YCHS store through budget, inventories, purchasing, displaying, recommending new products, Square oversight, and production of daily ledgers.

Marketing Management

• Manage the museum's online presence by creating and managing content across various marketing channels, including social media, email newsletters, and website.
• Create and manage the marketing budget, ensuring efficient allocation of resources.
• Plan and execute marketing campaigns to increase brand awareness, drive attendance, and engage our target audience.
• Oversee the production of promotional materials, including brochures, signage, and advertisements.
• Develop and maintain relationships with media outlets to secure press coverage and maximize exposure.
• Create and implement annual mailings such as membership renewal, annual appeals, and marketing materials.
• Work with the Executive Director to ensure capturing photographs and videos necessary for marketing purposes.
• Work with the Executive Director to coordinate and implement Giving Tuesday and monthly giving campaigns.

Membership Management

• Manage the Contacts side of the Past Perfect database including, but not limited to, membership, donations, campaigns, and mailings.
• Process memberships in Past Perfect and Square as needed.
• Recruit new members at events and programs.
• Create mailing lists, labels, etc. needed for membership and mailing list mailings.
• Create content for and assemble quarterly newsletter.
• Print membership lists as needed for events, programs and other activities.
• Other duties as assigned.

Rental Management

• Coordinate all aspects of the rental process, including inquiries, bookings, contracts, and payments.
• Conduct site visits with prospective clients to showcase the venue and its unique features.
• Assist with event planning and execution, including logistics, promotion, and onsite coordination.
• And all other duties as assigned by YCHS President and/or Executive Director

Job Requirements and Qualifications

• Work Schedule: Ability to work any shift as assigned, including evenings, weekends and holidays. Hours are primarily Monday - Friday 10:00 am to 4:00 pm., but work hours can be flexed  as long as the proposed flex schedule meets agency needs and receives the approval of the Director. Ability to work additional hours as program needs or other circumstances demand.
• Experience / Training:  Excellent interpersonal skills, verbal and written communication skills, and ability to follow and give clear instruction. Strong organizational skills. Understanding of various computer databases and task specific software such as, but not limited to: Word, Excel, Quick Books, Publisher, Photoshop, Past Perfect & Square preferred.
• Physical Requirements: Ability to perform administrative duties such as: sitting to type; standing to file; bending  over to low files; reach above head height to retrieve or put away high files; walk 500 feet to retrieve mail and ; and carry materials to and from meetings. Ability to exert 25 pounds of force frequently to lift, carry, push, pull or otherwise move objects. Ability to stoop, sit or stand for long periods of time and possess sufficient physical mobility and stamina to fulfill the functions of the position held.
• Employer's Rights: This job description does not list all the duties of the position. You may be asked by supervisors or managers to perform other duties. The employer has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason. 

Please send a cover letter and resume to executivedirector@yamhillcountyhistory.org.

Job Title: Programs Associate
Reports to: Experience & Programs Director
Status: Salaried/Full-Time
Salary: $60,000
Position Close Date: Open until filled

Position Overview

World Forestry Center, a non-profit organization located in Portland's Washington Park, seeks a Programs Associate to join the Programs Team to support the organization's public and professional programming. For over half a century, World Forestry Center has been at the intersection of people and forestry. Our mission – to create and inspire champions of sustainable forestry – is centered on people. Our focus is not on forests alone, but rather on how people think, act, and relate to them.

We are working to calibrate our professional and public-facing programs to inspire the broad social action needed to drive sustainable forestry solutions at a meaningful scale. Our Programs Team is comprised of professional forestry program experts and staff with expertise in museum curation and public programming. As one of several departments at World Forestry Center, we collaborate closely with the Director of Communication, the Development Team, and leadership. Together as an organization, we aim to change how society understands and interacts with our forests. This work will require engagement and trust, built through in-person and virtual programs and immersive, emotionally compelling exhibits that move the public from understanding to action.

We are looking for a self-motivated individual who enjoys developing, coordinating, and delivering educational programming to public and professional audiences with knowledge in forestry and natural resources. The successful candidate should possess drive, flexibility, a thirst for collaboration, and a skill set for managing multiple programs and timelines simultaneously. This position requires strong planning and organizational skills for supporting
the development of conferences, workshops, public programing, and museum exhibits. This position reports to the Director of Experience and will work closely with the Strategic Advisor on conference planning and the Experience Developer on public programming.

Responsibilities

Annual Canopy Conference and Other Professional Events

• Align the theme and agenda, including topics, sessions, and speakers, to the goals and desired outcomes of the event or conference.
• Organize planning committee calls and help develop sessions.
• Research appropriate speakers for specific topics and coordinate follow-up calls to build out the agenda.
• Invite keynote speakers, panelists, and session leaders, ensuring their expertise aligns with the conference theme.
• Develop a detailed schedule with times for each session, including breaks and networking opportunities.
• Develop or grow attendee and sponsor lists.
• Provide other planning and logistical support as needed.

Museum and Public Programs

• Collaborate with our programs team and external stakeholders to support the development and coordination of in-person and virtual experiences that engage the public in critical issues impacting the health of our forests and communities.
• Support content development by identifying themes, recruiting speakers, and supporting program facilitation and delivery.
• Provide general administrative coordination and logistical planning for onsite and offsite events and programs, including scheduling, budgeting, and interfacing with audience members.
• Support installation of temporary exhibitions.
• Support museum Visitor Services staff to ensure that every aspect of the public’s on-campus experience aligns with World Forestry Center’s strategic objectives.

Qualifications and Experience

• Minimum 3 years' experience in event and program planning taking place in educational institutions, think tanks, museums, or other cultural organizations.
• Preferred knowledge of local and/or global issues affecting forests and natural resources generally, although not required.
• Familiarity with the interpretation and delivery of scientific, policy, and/or cultural concepts for the public.
• Passion for the mission of World Forestry Center with a commitment to its core values and affecting positive social change.
• If you feel that you do not meet every qualification, we still encourage you to apply. We also encourage you to apply if you identify as being from a marginalized or underrepresented group. We're eager to meet people that believe in our mission and can contribute to our team in a variety of ways. We value diverse perspectives and are committed to considering candidates with transferable skills and a willingness to grow within the role. Bilingual applicants are also encouraged to apply.

Position Requirements

• This hybrid position requires in-person office availability and allows for remote work (currently 3 days in the office and 2 days remote).
• Frequent computer and phone usage and occasional extended periods of standing and sitting.
• Attend occasional meetings and external and staff events that may take place in the evening or on weekends.
• Comfortable being adaptable, working cross-departmentally with competing priorities, deadlines, and role development.
• For the safety of our staff and visitors, World Forestry Center employees are required to be vaccinated against COVID-19.

Benefits

World Forestry Center offers a generous benefits package, including comprehensive medical, vision, and dental insurance. Employees start with 20 paid vacation days and 12 paid sick days in their first year, with the addition of 13 paid holidays. World Forestry Center offers a matched 401k plan. Employees have access to professional development and education opportunities and a Reciprocal Employee Attractions Pass – valid for unlimited free general admission for two at 25 Oregon cultural attractions.

Application Instructions

Please submit your application via email to Sara Wu at swu@worldforestry.org. Your application should include a cover letter and resume in PDF format. Please reference the job title in the subject line of the submission email.

We recognize that experience can be gained in various ways: professional, education, volunteer, and through other expertise. Please do apply if you are interested in this position but think you may not meet all the above criteria. We encourage applicants to highlight transferable experience in their cover letter.

World Forestry Center is an equal opportunity employer and does not discriminate in its selection of candidates for employment based on race, color, national origin, religion, sex or sexual orientation, marital status, disability, age, military service, family medical history, legal source of income, gender identity, political affiliation, or family leave obligations.