Jobs and Internships

Title: Executive Director

Hours Part Time: 30 hours per week

Starting wage: $45,000-50,000 annually based on experience (non-exempt)

Benefits: Health insurance is available with employer coverage up to $500/month with additional coverage (employee paid) available

Location: Columbia Pacific Heritage Museum, 115 SE Lake St. Ilwaco, WA 98624

General Description:

Join a dedicated team devoted to interpreting local history and culture for visitors and surrounding communities and lead a well respected rural cultural institution. CPHM is a professionally run museum that follows professional museum guidelines. CPHM believes deeply in ensuring access to all of our collective histories and works closely with the community, local groups, and the Chinook Indian Nation to ensure diversity in stories and interpretation of history. This position oversees the daily operations of the museum, financial and budget oversight, grant writing, staff and facility management, strategic planning, marketing, events, programming and exhibit planning. The Executive Director reports directly to the CPHM Board of Directors.

Essential Functions and Responsibilities:

Operations

• Ensures the daily operations and staffing of the museum including facilities management
  Supportive management of 6 part-time staff members including bi-yearly staff reviews
  Supportive volunteer management of about 10 regular volunteers and 15+ event specific volunteers
• In partnership with the Collections Manager, oversee the Institution’s collections policies and procedures regarding the acquisition, accession, processing, accessibility and deaccession of the collections
• In partnership with Collections Manager and Volunteer Curator, develop annual calendar of exhibits
• Organize and manage CPHM’s calendar of events, exhibit openings and fundraisers including Driftwood and Daffodils, Clamshell Railroad Days, Sip-Wrecked, Annual Membership meeting, and more.

Funding and Budget Management 

• Manages annual budgeting with support from the Board of Directors. The current budget is approximately $250,000/year and comes from a wide variety of sources including private and public grants, city and county Lodging Tax Funds, museum membership, donations and sales from the museum shop.
• Applies for and manages all grants and funding opportunities and ensures all deadlines are met
• Responsible for meeting budgetary restrictions and planning for capital expenses
• Continually seek new funding opportunities and diverse revenue streams
• Donor cultivation and outreach

Strategic Growth and Development 

• Work with the Board of Directors to develop long term plans and strategy
• Ensure the lasting legacy of the museum and relevancy within the community, future generations and museum field
• Engage with members of the NAHCOTTA Preservation Committee around preservation of CPHM’s largest artifact, the 1889 Pullman Railcar NAHCOTTA.

Community Collaboration and Marketing: 

• Work with PR and membership manager to oversee museum membership program
• Create press releases and marketing for special events and fundraisers
• Work with Content Creator and Outreach Coordinator to develop Social Media content and campaigns
• Coordinate and work collaboratively with Pacific County Tourism and Pacific County museums on Museum Month marketing campaign.

Required Knowledge, Skills and Ability:

Applicant must be organized, enthusiastic, energetic, and creative and have a passion for working with various audiences, including volunteers and the general public. A passion for local history and rural communities is a must. Nonprofit management experience not required but strongly encouraged.

Preferred Qualifications:

• Bachelor’s degree and demonstrated experience with nonprofit management encouraged
• Excellent writing and communication skills
• The ability to juggle multiple priorities and projects
• Positive attitude and ability to work independently and as part of a team
• Ability to lift 30 pounds and sit and stand for prolonged periods.

How to Apply: 

Applications will be accepted until the position is filled

Email a cover letter, resume, and 3 references (professional or academic) to Madeline Matson (CPHM’s current Executive Director) at madeline@cphm-ilwaco.org. Include job title in the email subject field. Please indicate the location where the job was seen. Please visit our website at www.columbiapacificheritagemuseum.org. If you have questions, call us at 360-642-3446

The Columbia Pacific Heritage Museum is an equal opportunity employer.

Organizational information: 

The Columbia Pacific Heritage Museum opened in 1984 in the small rural fishing village of Ilwaco, Washington. CPHM focuses on the history and lifeways of the communities that make up the Lower Columbia Region. Through robust and professional special and permanent exhibits, programming, and educational opportunities, the museum brings life to its community’s stories and ensures the continuation of this area’s important legacy.

Title:  Executive Director

Hours:  Full time, Exempt

Salary & Benefits:  $55,000 - $60,000; Paid time off; relocation assistance available

Reports to:  Museum Board of Directors

About The Organization:

The Albany Regional Museum is a 45-year-old 501c3 institution located in the heart of downtown Albany in our historic 1887 S.E. Young Building. Our mission is to preserve, exhibit, & encourage knowledge of the history & culture of the Albany, OR area. We have grown from our founding as an all-volunteer organization to a team of professional staff who have led the Museum to significant growth over the last 5 years. Thanks to a strong donor and grant base we survived the COVID-19 pandemic and were able to implement a reimagining of our exhibition space, refreshing all 1800 sq. ft. of displays. We reopened to the public in June of 2023 and have been developing new partnerships and projects since. Thanks to our current momentum we aim to expand our services through a potential capital campaign to coincide with our 50th anniversary in 2030. It has been an exciting time at the Museum and with a visionary Executive Director we will continue to reach new heights.

General Description:  

The position requires a leader who will develop, manage, and guide the growth of the Museum through strategic thinking, good communication, and organizational skills. This individual will act as the primary spokesperson for the Museum, creating partnerships and promoting the Albany Regional Museum as a community asset.  This leader will be the primary fundraiser and grant writer for the Museum growing our base of support for future projects.

Essential Responsibilities

General Management:

• Provide leadership and management to ensure that the mission, vision, and values of the organization are put into practice.

• Hire staff as approved by the board.

• Supervise staff, volunteers, and interns.

• Fulfill human resources responsibilities including staff evaluations, discipline, and termination in accordance with museum procedures.

• Implement the strategic plan as directed by the Board of Directors.

Operational & Financial Duties:

• Ensure the highest level of reporting accuracy, transparency, and operational conduct.

• Attend monthly meetings of the Board of Directors and provide a written/oral monthly report.  

• Normally attends all internal museum committee meetings.

• Participate in the development of the annual operating budget.

• Review and approve funding expenditures per annual budget.

• Provide effective supervision of day-to-day operations, including membership, donations, programs, exhibits, and activities.

• Develop and review policies and procedures in conjunction with the Board of Directors.

• Perform other projects/tasks as assigned by the Board of Directors.
  

Media and Public Relations:

• Use various forms of social media, newspaper, radio, and television to promote events, exhibits, and activities and to connect to the Museum members and community.

• Assist in information gathering and creation of content and distribution of the newsletter, “Albany Old Times.”

• Actively pursue partnerships with other organizations and businesses.

• Represent the Museum at public functions and professional meetings and act as the point of contact for the Museum.

• Engage in public speaking opportunities and community events.
  

Fundraising:  

• Search for and identify opportunities for funding through sponsorships and grants.

• Serve as the key representative for the organization in making requests for support from individuals, foundations, corporations, and the public sector.

• Design, participate in, and support fundraising events.

Required Qualifications

Competencies:

• Good communication, organizational, and customer service skills.

• Experience with database programs and web resources.

• Ability to evaluate workloads and delegate when necessary.

• Ability to work independently with minimal supervision.

• Ability to work with a team, sharing ideas and responsibilities.
  

Experience and Education:

• Work experience as a paid staff in a museum setting, related to day-to-day museum operations.

• Bachelor’s degree or equivalent experience.

• Understanding of acceptable accounting practices.

• Marketing and public relations experience.

• Supervisory experience.

• Experience working with volunteers.

• A working knowledge of a non-profit organization required.
  

Additional Requirements:

• Must successfully pass a background check.

• Driver’s license & reliable transportation or ability to obtain a driver’s license & transportation.

• Position is NOT a remote position. Flexibility in setting hours is available.

Work Environment and Physical Demands:

• Must be able to remain in a stationary position for extended periods and manipulate office equipment such as computer, printer, and copy machine.

• Frequently moves up to 30 pounds of various materials.

• Ability to traverse two flights of stairs.

• Ability to work flexible hours.  

• Work is typically completed in an office setting inside a historic building. Some local travel required, infrequently work will be outside.
  

Beneficial Qualities for Position:

• Interest in the Albany and surrounding community.

• Interest in local history.

• Involvement in the community and its activities.

How to apply:

Send a cover letter and resume in PDF format to the hiring committee at board@armuseum.com

Use subject line “ARM Director Search”

JOB TITLE: Membership and Marketing Manager

JOB TYPE: Temporary, Part Time – 32 hours per week

LOCATION: McMinnville, OR

Salary/rate: $23.50/hour

Requirements: Weekend and evening work required as needed

The Yamhill County Historical Society is a 501(c)(3), not-for-profit educational and public service organization engaged to protect, preserve, and share the history and heritage of Yamhill County.

GENERAL JOB DESCRIPTION

The Membership & Marketing Manager is responsible for managing the organization's office administration, membership activities, and marketing initiatives. This position manages development and implementation of strategic marketing plans, manages venue rentals, curates content for the newsletter, executes marketing strategies including social media, and oversees retail operations. The role drives brand awareness, increases museum attendance, and ensures a seamless visitor experience. They work closely with museum staff and the following committees: Visitor Services, Community Engagement, and Editorial.

DUTIES AND RESPONSIBILITIES

Office Management

• Manage the day-to-day office operations, including organizing files, maintaining supplies, and overseeing administrative tasks.
• Coordinate and maintain office supply inventory, ordering and restocking as necessary.
• Manage the YCHS store through budget, inventories, purchasing, displaying, recommending new products, Square oversight, and production of daily ledgers.

Marketing Management

• Manage the museum's online presence by creating and managing content across various marketing channels, including social media, email newsletters, and website.
• Create and manage the marketing budget, ensuring efficient allocation of resources.
• Plan and execute marketing campaigns to increase brand awareness, drive attendance, and engage our target audience.
• Oversee the production of promotional materials, including brochures, signage, and advertisements.
• Develop and maintain relationships with media outlets to secure press coverage and maximize exposure.
• Create and implement annual mailings such as membership renewal, annual appeals, and marketing materials.
• Work with the Executive Director to ensure capturing photographs and videos necessary for marketing purposes.
• Work with the Executive Director to coordinate and implement Giving Tuesday and monthly giving campaigns.

Membership Management

• Manage the Contacts side of the Past Perfect database including, but not limited to, membership, donations, campaigns, and mailings.
• Process memberships in Past Perfect and Square as needed.
• Recruit new members at events and programs.
• Create mailing lists, labels, etc. needed for membership and mailing list mailings.
• Create content for and assemble quarterly newsletter.
• Print membership lists as needed for events, programs and other activities.
• Other duties as assigned.

Rental Management

• Coordinate all aspects of the rental process, including inquiries, bookings, contracts, and payments.
• Conduct site visits with prospective clients to showcase the venue and its unique features.
• Assist with event planning and execution, including logistics, promotion, and onsite coordination.
• And all other duties as assigned by YCHS President and/or Executive Director

Job Requirements and Qualifications

• Work Schedule: Ability to work any shift as assigned, including evenings, weekends and holidays. Hours are primarily Monday - Friday 10:00 am to 4:00 pm., but work hours can be flexed  as long as the proposed flex schedule meets agency needs and receives the approval of the Director. Ability to work additional hours as program needs or other circumstances demand.
• Experience / Training:  Excellent interpersonal skills, verbal and written communication skills, and ability to follow and give clear instruction. Strong organizational skills. Understanding of various computer databases and task specific software such as, but not limited to: Word, Excel, Quick Books, Publisher, Photoshop, Past Perfect & Square preferred.
• Physical Requirements: Ability to perform administrative duties such as: sitting to type; standing to file; bending  over to low files; reach above head height to retrieve or put away high files; walk 500 feet to retrieve mail and ; and carry materials to and from meetings. Ability to exert 25 pounds of force frequently to lift, carry, push, pull or otherwise move objects. Ability to stoop, sit or stand for long periods of time and possess sufficient physical mobility and stamina to fulfill the functions of the position held.
• Employer's Rights: This job description does not list all the duties of the position. You may be asked by supervisors or managers to perform other duties. The employer has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason. 

Please send a cover letter and resume to executivedirector@yamhillcountyhistory.org.