Jobs and Internships

Job Type

Full-time

Salary Description

$64,085 - $68,994

Description

ABOUT US

The Oregon Historical Society is dedicated to making Oregon’s long, rich history visible and accessible to all. For more than a century, the Oregon Historical Society (OHS) has served as the state’s collective memory, preserving a vast collection of artifacts, photographs, maps, manuscript materials, books, films, and oral histories. Our research library, museum, digital platforms, educational programming, and historical journal make Oregon’s history open and accessible to all. We exist because history is powerful, and because a history as deep and rich as Oregon’s cannot be contained within a single story or point of view.

The OHS Research Library is committed to providing broad access to its collections for teaching, learning, and research, both onsite in our newly renovated downtown Portland library and online through robust digital collections and digital history websites. The library holds the largest collection of archival and published materials relating to the history of Oregon, including the historical regions of the Oregon Country and the Oregon Territory. Our collections serve as a foundation for scholars, teachers, students, and the general public to research and reflect on our state and regional history. The resources and staff of the OHS Research Library play a significant role in fulfilling OHS’s mission to “preserve our state's history and make it accessible to everyone in ways that advance knowledge and inspire curiosity about all the people, places, and events that have shaped Oregon.” 

The Oregon Historical Society practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are committed to building a diverse workforce and strongly encourage applications from diverse candidates. 

BENEFITS

We offer a comprehensive benefits package that includes:

· Health insurance (medical, vision, alternative care, prescription)

· Dental insurance

· Generous paid time off

· 4% matching 401(k) retirement plan

· Flexible spending accounts

· Long-term disability insurance

· Life insurance

· Employee assistance program

· Museum admission and lectures, programs and gift shop discounts

HOW TO APPLY:

Submit the following required materials at: https://recruiting.paylocity.com/recruiting/jobs/All/

· Cover letter addressing how your personal and professional skills and experiences have prepared you for this position.

· Resume

Application review begins August 20, 2024; position remains open until filled.

Employment is contingent on passing a background check. 

SUMMARY

The Architecture & Design Librarian is a project position currently funded for two years. 

Provides care, management, and access to the Oregon Historical Society (OHS) research library’s holdings of over 350 archival collections of architecture, engineering, landscape, and design (AELAD) records of regional, national, and international significance. 

Leads and executes a two-year project to rehouse, arrange, and describe high priority collections; develops and refines related workflows, best practices, and procedural documentation for AELAD program; promotes collection while nurturing new relationships with the stake holding community. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. Assesses, arranges, describes, catalogs, preserves, and provides public access to high priority AELAD records in a variety of paper formats in accordance with established archival procedures and library best practices. 

2. Creates a framework and model for the intellectual and physical control of AELAD records across library storage spaces by developing and monitoring storage, procedures, and workflows; provides input on all aspects of AELAD records program as needed; cooperates with other collections area staff to maintain consistency across collection format areas. 

3. Provides expertise on AELAD records format identification, collections care and preservation needs, arrangement and descriptive norms, and topical knowledge on Oregon architecture and design.

4. Performs outreach to promote OHS’s research library’s architecture and design records; cultivates connections with Oregon’s architecture and design community to gather input, foster support, and promote collection development. 

JOB DUTIES

· Develops plan, workflow, and basic tool(s) for a focused AELAD records survey. Surveys AELAD records and may supervise others in doing do. Assesses and reports on preservation, arrangement and descriptive needs and recommended actions for high priority AELAD collections and their storage spaces and makes recommendations for project planning in AELAD collections areas. 

· Correctly identifies AELAD record formats, media, and carriers, and determines appropriate care, housing, and storage; provides input on AELAD format identification, care, housing and storage needs through best practices documentation. Plans and executes collection shifts and rehousing projects; makes recommendations for future shifting and rehousing projects to mitigate preservation risks.

· Arranges and describes, and/or revises previous such work, for high priority AELAD records; creates templates, standard series, or models for future processing of AELAD records. Advises other collections staff on processing and handling AELAD records within mixed collections. Performs archival appraisal within selected AELAD collections, proposes and executes weeding and/or sampling of non-archival formats as needed.

· Draws on format and subject knowledge to recommend library collecting priorities for AELAD records. Works directly with potential donors and vendors to gather information about specific acquisitions, as assigned by Deputy Library Director for Collections or Library Director. Provides expertise on collecting needs and makes recommendations on specific acquisitions. Provides accurate and complete information for the accession process.

· Develops, recommends, coordinates, and documents procedures, standards, workflows, and reporting for arranging, describing, and preserving AELAD collections according to professional standards and best practices and in alignment with OHS library practices. Recommends policies for approval by Deputy Library Director for Collections and Library Director.

· Identifies, researches, and recommends drawings or other items within AELAD records for future digitization to the library’s Digital Collections unit for public access via OHS Digital Collections and for other institutional projects. Performs provenance and copyright research as needed for image use and reproduction including for OHS internal purposes and external uses. Provides information for metadata production, and contextual information for other purposes, as needed.

· Increases visibility of the library’s architecture and design records through public programming, publications, and by contributing to OHS social media, blog, e-newsletter, and other approved marketing efforts.

· Responds to reference inquiries and conducts research in AELAD and related collections as needed. 

· Represents the Society in professional organizations and at community events related to architecture and design records collections. 

· Makes presentations at professional conferences, programs, and other public venues related to historical architecture and design records and content, as needed. 

· Participates in professional development activities to maintain knowledge of current library practices, trends, and developments, and historical scholarship. Internally communicates new developments and trends affecting the library’s work.

· Guided by OHS’s mission in daily work and aspires to enact the Society’s values of integrity, invitation, equity and inclusion, cultural humility, accessibility, and learning. Adheres to OHS policies and professional standards of the American Library Association and Society of American Archivists.

· Reports progress to Deputy Library Director for Collections and Library Director on a monthly and as-needed basis.

· Maintains punctual, regular, and predictable attendance.

· Works collaboratively in a team environment with a spirit of cooperation 

· Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers and/or coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.

· Respectfully takes direction from manager. 

· Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES 

This position may be responsible for overseeing the work of one temporary worker dedicated to architecture and design records for a portion of the project.

Requirements

QUALIFICATIONS 

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

A master’s degree in library information science or related field, or equivalent academic training and/or experience. At least 5 years' experience working with archival collections in an archives or research library setting, including 2 years providing arrangement and description for architecture and design records (volunteer, intern, and student work experience are applicable). Technical training and expertise in metadata creation and library preservation is also required.

· Demonstrated experience processing, cataloging, describing, and preserving archival collections, especially AELAD records.

· Experience applying established standards and protocols for arrangement, description, and preservation of AELAD materials; 

including standards established by the Library of Congress, Society of American Archivists, Getty Art and Architecture Thesaurus, and other relevant authorities.

· Knowledge of current principles and methods of professional archival preservation, and special collections library procedures.

· Knowledge of the processes and creation contexts for various formats, media, carriers and iterations of AELAD records, and their differing preservation risks, storage needs, and research values for archival retention. 

· Awareness of intellectual property rights, copyright, rights management, patron and donor privacy, and other legal issues as they apply to archives and libraries. 

· Working knowledge of MARC cataloging, RDA, Encoded Archival Description (EAD); Describing Archives: a content standard (DACS), Dublin Core (DC), and other metadata standards. Experience with large databases and online systems, including library catalogs and collection management systems.

· Proficiency with managing and manipulating data in Excel or similar spreadsheet tools.

· Experience working with researchers and conducting research in a library setting.

· Demonstrated analytical and problem-solving skills in an environment requiring attention to detail and a high level of accuracy.

· Ability to work within deadlines and without close supervision.

Preferred Skills:

• Knowledge of United States and Pacific Northwest history.

• Knowledge of North American architecture, design, or art.

• Experience supervising staff, interns, and/or volunteers.

• Experience using ArchivesSpace collection management system.

LANGUAGE SKILLS 

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers and/or peers.

MATHEMATICAL SKILLS 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

COMPUTER SKILLS

Position requires specialized computer skills. Must be adept at using various applications including specialized database, photo editing, spreadsheet, report writing, project management, graphics, word processing, scheduling software and communication by e-mail. Has advanced computer job skills including creating presentations, creating and downloading forms, preserving/backup important data, and. Strong facility with online searching techniques and resources.

REASONING ABILITY 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical Instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS 

Valid driver's license.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feet; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 40 pounds unassisted and climb or balance. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment ls usually quiet. This position occasionally requires the employee to work near moving mechanical parts. This position requires extended work hours at busy times of the year. Must be willing and able to work a flex schedule to meet the demands of the position. This position is assigned to work primarily at the OHS Gresham Support Facility {GSF), with occasional work at the OHS facility in downtown Portland. Must be able to work in a confined space shared with other workers and/or volunteers. May be required to work with potentially hazardous materials such as historical collections containing dust and mold.

COVID-19 VACCINATION REQUIREMENT 

The OHS has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs from the HR Department.

Job Type

Full-time

$22.72- $24.83/hour

Description

ABOUT US

For more than a century, the Oregon Historical Society (OHS) has served as the state’s collective memory, preserving a vast collection of objects, photographs, maps, manuscript materials, books, films, and oral histories. Our research library, museum, digital platforms, educational programming, and historical journal make Oregon’s history open and accessible to all. We exist because history is powerful, and because a history as deep and rich as Oregon’s cannot be contained within a single story or point of view.

OHS is seeking a Development Coordinator to complete our membership and development team. You’ll be working with a high-functioning, mission-driven, relationship-centered team that believes in the power of history to enhance our sense of belonging and home and spark lifelong learning and civic engagement that is vital to our shared future. 

The Development Coordinator plays an important role in ensuring the revenue-generating branch of the organization runs smoothly and has the specific role of coordinating ticket sales and seating for the Mark O. Hatfield Lecture Series and other events. This is a great opportunity for anyone with an administrative or events/ticketing background who is looking to launch their career in development. 

If you are incredibly organized, love helping people, thrive in a team environment, and believe in the mission of OHS, you’re encouraged to apply!

The Oregon Historical Society practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are committed to building a diverse workforce and strongly encourage applications from diverse candidates. 

BENEFITS

We offer a comprehensive benefits package that includes:

· Health insurance (medical, vision, alternative care, prescription)

· Dental insurance

· Generous paid time off

· 4% matching 401(k) retirement plan

· Flexible spending accounts

· Long-term disability insurance

· Life insurance

· Employee assistance program

· Museum admission and lectures, programs and gift shop discounts

HOW TO APPLY:

Submit the following materials at: Oregon Historical Society - Job Opportunities (paylocity.com)

· Cover letter addressing how your personal and professional experiences have prepared you for this position

· Resume

Employment is contingent on passing a background check. 

SUMMARY

The Development Coordinator (DC) supports the Development team in raising critical funds for the Oregon Historical Society (OHS) by providing an exceptional donor/member experience; providing administrative support for the development team; and coordinating ticketing for the Mark O. Hatfield Lecture Series, as well as other OHS events and programs. The DC works onsite, generally Monday – Friday, 8:30am – 5:00pm, with the exception of 1–2 evening or weekend shifts per month to support development events. The Development Coordinator is proactive, detail-oriented, organized, collaborative, and fosters internal and external relationships. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. Serves as the main point of contact for OHS members, employing exemplary communication skills when interacting with members on the phone, in person, or via email. 
2. Manages ticketing for OHS programs with exceptional attention to detail; builds ticketing, registration, membership, and donation forms for OHS and works with third-party box office to handle Hatfield Lecture Series tickets. Provides phone and email support for special events, including the annual Hatfield Lecture Series and the Oregon History Makers Awards and Dinner.
3. Provides administrative support to the Development team, including mailing, filing, managing office supply inventory, coordinating events and meetings.
4. Processes various types of memberships, accurately entering data into the donor database, and efficiently assembling and sending membership packets and thank you letters. 
5. As a vital part of the Development team, increases financial support for the organization through member/donor acquisition and retention.

JOB DUTIES 

DEVELOPMENT AND MEMBERSHIP RESPONSIBILITIES  

The Development Coordinator provides customer service to supporters of the Oregon Historical Society and provides administrative and event support to the Development Department to facilitate revenue generation.

› Answers phone calls during regular work hours and responds to any voicemails that are left outside of business hours. 

› Manages the development department’s shared email accounts; responds to emails in a thoughtful and timely manner, or routes to other colleagues as appropriate. 

› Efficiently and accurately processes membership and development mailings in coordination with Development team. Consistently tracks the status of mailing batches and saves related computer files in the appropriate department folders. Prepares mailing supplies for volunteers and/or fellow colleagues during high-volume periods. 

› Carefully reviews written communications to ensure clarity and accuracy.

› Accurately creates and updates a variety of records in the Raiser’s Edge donor database. Enhances donor profiles by correctly noting membership details, mailing preferences, organizational contacts, relationships, and general patron notes in Raiser’s Edge.

› Carefully prepares and sends a variety of mass communications (renewal notices, event reminders, etc.) using mail merge and email merge. 

› Accurately enters and updates electronic subscriber information to Project Muse (online journal host) and gives clear instructions to access online the Oregon Historical Quarterly.

› Organizes logistics for development and membership events, including timeline, floorplans, catering, rentals, floral, permits, AV, etc. Collaborates with other departments about event staffing, marketing, facility usage, etc. 

› Proactively secures wine and beer sponsors for membership events and works with Annual Giving Manager to ensure in-kind donations are properly acknowledged and recorded.

› Provides in-person support for Hatfield Lecture Series, History Makers Dinner and Awards, exhibit openings, and other development events. Leads assigned areas of responsibility with gratitude, professionalism, and a solution-based attitude. Occasionally moves furniture, provides food and beverage service, manages AV, supervises volunteers, or performs other tasks necessary for the success of an event.

› Actively participates in weekly event meetings to maintain a clear understanding among the entire event team about the goals, plans, and needs for upcoming events.

› Frequently assists event sponsors, major donors, trustees, members, and other VIPs with courtesy and gratitude, and fosters a positive relationship between OHS and its supporters.

› Identifies potential sponsors and major gift prospects and collaborates with development team to increase giving.

› Prepares POs and invoices, as applicable, and submits for approval and processing in a timely manner. Reviews event-related contracts and routes for approval.

› Maintains strict confidentiality in all communications about members/donors and other data to which the position may have access.

› Monitors trends in member/donor concerns, feedback, and requests, and collaborates with Annual Giving Manager to improve the member experience.

TICKETING RESPONSIBILITIES 

The Development Coordinator works closely with the Deputy Director of Development to coordinate ticketing logistics for the Mark O. Hatfield Lecture Series (Hatfield Series) with the goal to maximize revenue, create positive experience for members and ticket buyers, and support the mission of the Oregon Historical Society.

› Proactively manages relationship with Hatfield Series ticketing partner (Portland’5 Box Office / TicketsWest), ensuring multiple price levels, promo codes, on-sale dates, etc. are correct prior to sale dates. Troubleshoots ticketing issues as they come up. 

› Proposes seat holds, seating chart, and ticket release schedule for Hatfield Series and Fall Kick-Off event.

› Carefully organizes, assigns and distributes tickets within OHS seat blocks. 

› Provides clear, complete, and accurate information to Events, Development, and Visitor Experience staff in advance of Hatfield and Fall Lecture events so that fellow colleagues can convey helpful and correct information to the public.

› Creates ticketing and registration webpages for other OHS programs and events. Ensures that all registration forms are accurate, logical, and user-friendly. Pulls complete reports and provides all relevant attendance and ticketing information to event organizers.

GENERAL RESPONSIBILITIES 

› Performs additional duties to support the development and events teams to achieve organizational goals.  

› Maintains an exceptional level of communication with managers and colleagues to ensure timely and efficient exchange of information using email, voicemail, and/or meetings.

› Maintains punctual, regular, and predictable attendance. 

› Works collaboratively in a team environment with a spirit of cooperation with all OHS staff, volunteers, and interns/volunteers.

› Displays excellent organizational and communication skills including presentation, persuasion, and negotiation skills required in a leadership role working with donors, vendors, coworkers, visitors, and volunteers, including the ability to communicate effectively and remain calm and courteous under pressure.

› Respectfully takes direction from supervisor and collaborates with supervisor on departmental innovations and improvements. 

Requirements

QUALIFICATIONS 

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

High School graduate. Minimum 2-3 years related experience in customer service, development or administrative support, events/ticketing, or equivalent combination of education or experience. 

Familiarity with Oregon, Pacific Northwest, and U.S. history is preferred. 

LANGUAGE SKILLS 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Strong written communication skills. Ability to draft clear and occasionally persuasive correspondence for different audiences and purposes, such as thank you notes, instructions, donation appeals, marketing pieces, etc. 

MATHEMATICAL SKILLS 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

COMPUTER SKILLS

Has excellent computer job skills including logging on to systems, ability to communicate by email, ability to compose documents, enter database information, export basic reports, create presentations, create and download forms, and preserve/backup important data. 

Intermediate knowledge of Windows and Microsoft Office Suite is essential. Ability to work with large sets of data and use basic formulas in Excel. Ability to use mail/data merge.

Prior experience using a CRM such as Raiser’s Edge preferred. Experience using any type of database is essential.

Experience using Adobe InDesign preferred.

Comfort with learning new technology and an ability to quickly learn and adapt to new software and ticketing systems. 

REASONING ABILITY 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Strong interpersonal skills; strong emotional intelligence and ability to collaborate professionally, diplomatically and productively with a wide variety of individuals.

CERTIFICATES, LICENSES, REGISTRATIONS  

Current OLCC Servers Permit or the ability to get one.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit; stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must frequently lift and/or move up to 10 pounds; regularly lift and/or move up to 25 pounds; and occasionally lift and/or move up to 50 pounds unassisted. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Care and handling of fragile and/or large objects.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may occasionally be exposed to fumes or airborne particles such as dust. The noise level in the work environment is usually moderate. This position requires extended work hours at busy times of the year. Must be willing and able to work a variable schedule to meet the demands of the position. Required to share office space and equipment with other employees or volunteers of the organization.

COVID-19 VACCINATION REQUIREMENT

The OHS has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs from the HR Department.

Job Type

Full-time

$22-$25/hour

Description

ABOUT US

For more than a century, the Oregon Historical Society (OHS) has served as the state’s collective memory, preserving a vast collection of objects, photographs, maps, manuscript materials, books, films, and oral histories. Our research library, museum, digital platforms, educational programming, and historical journal make Oregon’s history open and accessible to all. We exist because history is powerful, and because a history as deep and rich as Oregon’s cannot be contained within a single story or point of view.

OHS is seeking an Executive Assistant to support the Executive Director, Board of Trustees and staff. 

You’ll ensure the activities of the Executive Director and Board of Trustees run as smoothly as possible by communicating clearly, keeping accurate and organized records, and catching all the details that others may miss. You’ll work with people at all levels of the organization who believe in the power of history to enhance our sense of belonging and home and spark lifelong learning and civic engagement that is vital to our shared future. 

If you are organized, love supporting internal departments, thrive in a team environment, and believe in the mission of OHS, you’re encouraged to apply!

The Oregon Historical Society practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are committed to building a diverse workforce and strongly encourage applications from diverse candidates. 

BENEFITS

We offer a comprehensive benefits package that includes:

· Health insurance (medical, vision, alternative care, prescription)

· Dental insurance

· Generous paid time off

· 4% matching 401(k) retirement plan

· Flexible spending accounts

· Long-term disability insurance

· Life insurance

· Employee assistance program

· Museum admission and lectures, programs and gift shop discounts

HOW TO APPLY:

Submit the following materials at: Oregon Historical Society - Job Opportunities (paylocity.com)

· Cover letter addressing how your personal and professional experiences have prepared you for this position

· Resume

Employment is contingent on passing a background check. 

SUMMARY

The Executive Assistant is responsible for providing administrative and office management support to the Executive Director. The Executive Assistant serves as liaison to the Board of Trustees and is responsible for coordinating, scheduling, preparing the agenda and recording the meeting minutes of all Board committees. The Executive Assistant also supports the senior management team and staff as it pertains to general administrative functions of the organization. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. Schedules Board of Trustees and committee meetings, prepares and distributes meeting agenda and packet, follows up with members on their attendance and/or meal choices, sets up meeting space, attends meetings, takes and transcribes meeting minutes and ensures all bylaws are being followed. Meeting topics of discussion include, but are not limited to, budget forecasting, strategic planning, collective bargaining updates and strategy discussions, and collections management. 

2. Keeps institutional records of Board/committee meetings, manages Board/committee rosters and terms.

3. Provides general clerical support including, but not limited to, typing, filing, photocopying, preparing PowerPoint presentations, faxing and routine office duties, including incoming/outgoing mail and processing mail through the postage machine.

4. Handles confidential information with discretion, is adaptable to various competing demands, and demonstrates the highest level of customer service and response. 

5. Proactively manages the Executive Director’s calendar including scheduling appointments, anticipating and managing workflow of day-to-day functions and special projects and files official correspondence.  

JOB DUTIES

Executive and Board of Trustees Support

· Manages Executive Director’s correspondence via paper or email.

· Anticipates the Executive Director’s needs and gathers the appropriate people and resources to support them in addressing issues.

· Provides a bridge for smooth communication between the Executive Director and internal departments, building trust and offering support to senior management staff. 

· Communicates with the Board President, members, and invited guests, to schedule appropriate meetings and conference calls. Meetings may include committee and/or Board members, staff, donors, partners and other stakeholders

· Transcribes and distributes Committee minutes and materials in an efficient and timely manner. Obtains approval for Committee minutes following the appropriate chain of command and works proactively to move the approval process forward.

· Works with Board President and Executive Director to plan the annual Board Retreat. Responsibilities include location selection, venue rental, lodging for guests, catering, identifying area attractions, booking guest speaker(s), planning guest tours, and setup for retreat meeting.

· Assists with the planning, writing, editing and dissemination of written, verbal and electronic internal and external communications by phone, e-mail, post, or delivery. Handles and maintains materials of a confidential nature for the President of the Board and Executive Director.

· Serves as a general source of information to staff, OHS Board members, external contacts and the general public regarding OHS and Board policies, programs and activities. Welcomes and attends to visitors that have meetings with the Executive Director. Screens calls for the Executive Director.

· Receives correspondence directed through OHS for the Board, and when appropriate refers them to the Board President or other individuals. 

· On occasion, assists Committee Chairs with large projects. This includes, but is not limited to, the following: typing, photocopying, mailing, e-mailing and telephone correspondence.

· Organizes logistics for Board and Committee meetings: preparing set-up forms and floor plans as needed, and AV arrangements. Supports Committee Chairs and senior staff by providing meeting materials and presentations.  

· Provides and/or orders refreshments for Board and Committee meetings, and, when needed, removes trash and materials when done. Moves conference room furniture as needed. Supports other meetings involving the Executive Director as needed.

· Reserves and creates signage for the VIP parking space and meeting spaces for OHS staff and its VIPs. 

· Coordinates travel arrangements for out-of-town meetings for the Executive Director and on occasion, OHS staff, Board members and other OHS guests.

· Provides support for Board events as requested, including but not limited to: mailing invitations, tracking RSVPs, acquiring supplies, arranging for catering, creating set-up sheets, etc.

· Schedules and prepares the Executive Director for appointments, meetings, speeches, phones calls and visitors. Appointments include senior government officials, representatives from large financial institutions, civic leaders, potential OHS Board members, donors, scholars, and citizens.

Administrative Support 

· Assists with development/membership mailing and logistics.

· Maintains staff directory and organization chart.  

· Occasionally works/supports OHS-sponsored events.

· Coordinates regular and special staff events, including planning/prep, delivery and follow-up.

· Prepares purchase orders, processes invoices, tracks expenses, oversees department’s petty cash, and reconciles credit card statements. Maintains organized record of invoices. 

· Maintains refreshment and office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders, and verifying receipt of supplies. On occasion, gathers bids and other financial information in order to make purchasing decisions.

· Responsible for coordinating presentation slides with other departments and serving as the slide presentation technician for monthly all staff meetings.

· Assists in coordinating and purchasing travel and lodging arrangements for Board members and/or senior staff for out-of-town meetings, including, but not limited to, professional conferences, retreats and Board meetings.

· Tracks and orders OHS stationery and business cards. 

· Maintains punctual, regular, and predictable attendance.

· Works collaboratively in a team environment with a spirit of cooperation.

· Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, visitors and volunteers and including the ability to communicate effectively and remain calm and courteous under pressure.

· Edits correspondence and presentations.

· Coordinates Zoom/hybrid meetings.

· Respectfully takes direction from supervisor.

· Performs other duties as assigned.

Requirements

QUALIFICATIONS 

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

· High school diploma or general education degree (GED); and two years related experience providing administrative support with progressive responsibility, including taking and transcribing meeting minutes. 

· Experience providing administrative support experience for a non-profit and its Board of Trustees highly preferred.

LANGUAGE SKILLS 

· Excellent written and verbal communication skills.

· Ability to communicate effectively with all levels of employees, as well as external constituents. 

· Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

· Ability to write reports, business correspondence, and procedure manuals. 

MATHEMATICAL SKILLS 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

COMPUTER SKILLS

· Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

· Intermediate knowledge of Zoom/hybrid meeting setup. 

· Knowledge of Raiser's Edge and Adobe Creative Suite programs is preferred.

REASONING ABILITY 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Strong interpersonal skills; strong emotional intelligence and ability to collaborate professionally, diplomatically and productively with a wide variety of individuals.

CERTIFICATES, LICENSES, REGISTRATIONS  

None

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, and talk or hear. The employee occasionally is required to reach with hands and arms. The employee is occasionally required to stand, walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds unassisted. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. This position requires extended work hours at busy times of the year. Must be willing and able to work a variable schedule to meet the demands of the position. Must be willing to work in an open office environment. The pace in the office is often fast. Professional dress is occasionally required.

COVID-19 VACCINATION REQUIREMENT

The OHS has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs from the HR Department.

Job: Membership & Administrative Coordinator (P/T)
Location: Goldendale, WA
Pay Rate: $17.50-$20.00

The mission of Maryhill Museum of Art is to ignite a journey of educational enrichment in the Columbia River Gorge by preserving and interpreting art and historic collections. We achieve this by producing high-quality exhibitions and educational programs, sharing our collections with the public daily, maintaining an engaged member and donor support constituency, and operating our museum in accordance with the standards of the American Alliance of Museums.

Position Overview: The Membership & Administrative Coordinator ensures that the Maryhill Museum of Art membership program is operated and maintained smoothly and that our members receive excellent customer service. In addition, this position provides administrative support to the Executive Director and Operations & Special Projects Manager.

Key responsibilities include data entry and analysis in the museum’s Constituent Relationship Management (CRM) software, processing membership and gift transactions, managing the mail room, and routine clerical tasks for the museum staff and Board of Trustees.

Reporting Relationship: Primarily reports to the Operations and Project Manager; reports to the Executive Director for selected fundraising, membership, and Board of Trustees-related support.

Key Partners: Partners with Visitor Services staff for specific responsibilities.

RESPONSIBILITIES

Membership and Fundraising Support (70%)

• Ensure that data about our members and donors are accurate using our CRM, Blackbaud Altru.
• Process membership applications and benefits, process monetary/in-kind gifts, manage renewal appeals and invoicing, mail out membership cards and donor acknowledgement letters.
• Generate reports on key metrics related to membership recruitment and retention.
• Generate reports on donation appeal progress and major gift cultivation.
• Compile and segment mailing lists for appeals and member communications.
• Serve as point of contact for members; respond to general inquiries via phone and email.
• Maintain all physical/electronic files and systems associated with membership and giving.

Administrative Coordination (20%)

• Oversee the museum’s mail operations, distributing daily incoming mail and emails.
• Prepare outgoing mail and oversee bulk mailing and volunteer support for mailings.
• Monitor museum inventory of office supplies and materials and order as needed.
• Coordinate with outside vendors for services and office equipment repairs
• Assist Visitor Services with phone receptionist duties, lunch and periodic break staffing.
• Record Meeting Minutes of weekly Staff Meetings.
• Occasionally count tills and/or handle cash.

Board of Trustees Support (10%)

• Maintain the Board of Trustees binders and files.
• Record Meeting Minutes of bi-monthly Board and Executive Committee Meetings
• Prepare for related meetings, including document preparation and set-up for meetings.

JOB QUALIFICATIONS AND EXPECTED KNOWLEDGE

• Commitment to our mission as an accredited, education-centered art museum and commitment to our values of equity, innovation, quality, stewardship, and sustainability.
• At least two years of related work experience in membership, fundraising and/or administration (preference for those with nonprofit and/or association experience).
• At least two years of related work experience in general office duties.
• Proficiency in CRMs with at least one year of related work experience in database administration (preference for candidates with experience using Blackbaud systems, Salesforce or Tessitura).
• Proficiency in Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent customer service skills and attitude with cultural competency for diverse constituents.
• Basic math aptitude and some familiarity with financial reporting.
• Excellent communication skills with aptitude for timeliness, discretion and approval processes.
• Must be able to handle multiple tasks and priorities effectively, detail-oriented, organized, reliable, and have satisfactory time management skills.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• May be required to lift up to 20 pounds in course of duties.

JOB TYPE AND WORK LOCATION

• Part-time, year-round, 24 hours per week up to 30 hours per week (one week per month)
• One location

PAY AND BENEFITS

• Hourly rate $17.50-$20.00, non-exempt
• Employee discounts in the store and museum cafe
• Paid time off accrual

SCHEDULE

• Three 8-hour shifts (Mon-Wed) or four 6-hour shifts weekly, with an additional shift once per month on Friday or Saturday (alternating months) for Executive Committee and Board of Trustees meetings.

How to apply: Please address your application materials to Amy Behrens, Executive Director, amy@maryhillmuseum.org

Maryhill Museum of Art is an equal opportunity employer. Research shows that people often don’t apply for a new position simply because they don’t hit all the criteria included in the job description. You may not fit every criterion we are looking for, but you may still be the right fit for the role. We encourage candidates of all backgrounds to apply.

Description

ABOUT US

The Oregon Historical Society is dedicated to making Oregon’s long, rich history visible and accessible to all. For more than a century, the Oregon Historical Society (OHS) has served as the state’s collective memory, preserving a vast collection of artifacts, photographs, maps, manuscript materials, books, films, and oral histories. Our research library, museum, digital platforms, educational programming, and historical journal make Oregon’s history open and accessible to all. We exist because history is powerful, and because a history as deep and rich as Oregon’s cannot be contained within a single story or point of view.

OHS practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are committed to building a diverse workforce and strongly encourage applications from diverse candidates. 

HOW TO APPLY:

Submit the following materials at: Oregon Historical Society - Job Opportunities (paylocity.com) 

· Cover letter addressing how your personal and professional experiences have prepared you for this position

· Resume

Employment is contingent on passing a background check.

SUMMARY

The Visitor Experience Associate (VEA) is responsible for creating a positive and welcoming environment for museum and research library visitors, members, donors, school groups, museum store shoppers, and program participants. An integral part of the OHS visitor experience team, the VEA is a flexible, adaptable, positive team player that has the ability to move seamlessly between the admissions desk and museum store. 

A key part of the museum store’s retail team, the VEA possesses an in-depth knowledge of   the various product lines carried in the museum store to assist customers in making product selections and processing sales transactions. The VEA is responsible for maintaining an extensive knowledge of OHS operations in order to effectively promote membership, programs, exhibitions, library services, and cultivate a positive experience for guests from all backgrounds in support of the Oregon Historical Society’s mission. This is an on-call, as needed position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Serves as the first point of contact for visitors to the Oregon Historical Society’s museum, research library, administration offices, and museum store. Displays exemplary communication and customer service skills when interacting with customers in person, by phone, or via email. Eagerly and promptly greets visitors and customers to make them feel welcome.

2. Demonstrates an aptitude for learning and adapting to new technology, including various point of sale (POS) systems and internal databases. Accurately records admissions and museum store sales through respective POS interfaces and maintains a sharp attention to detail to ensure tills match daily transaction revenue.

3. Supports the Senior Visitor Experience Manager (SVEM) in facilitating group visits and Traveling Trunk rentals. Welcomes and orients non-school group visits as needed.

4. Serves as a vital extension of OHS’s membership team, increasing financial operating support for the organization through member acquisition and retention, admission sales, and product sales.

JOB DUTIES

The Oregon Historical Society’s visitor experience team supports museum admissions, the museum store, and provides crucial support to the membership  team. The Visitor Experience Associate is expected to work at both the Oregon Historical Society’s museum admission desk and in the museum store.

ADMISSIONS DESK RESPONSIBILITIES:

· Welcomes and orients all visitors and serves as an ambassador for the Oregon Historical Society, including by knowing its history, current and upcoming programs, exhibitions, library services, membership, donations, education programs, and visitor policies.

· Addresses visitor questions and concerns in a courteous and inclusive manner. Remains calm under pressure and resolves visitor issues or elevates to the SVEM as appropriate.

· Records museum admissions, memberships, and other sales transactions accurately in the admissions point of sale system.

· Works as an extension of the membership team by promoting admission and membership sales, stuffing large renewal mailings and thank you letters, and processing membership renewals or change of address information in person and over the phone. Maintains complete discretion in all communications about membership and other data to which the position may have access.

· Collaborates with security to enforce and report health and safety issues affecting OHS guests, volunteers, and staff in accordance with current OHS policies and procedures.

· Answers inquiries about group visits and Traveling Trunks and processes related sales utilizing point of sale system. 

· Performs additional duties as requested by manager to support the visitor experience, membership, marketing, and events teams in order to achieve organizational goals.

MUSEUM STORE RESPONSIBILITIES:

· As an integral part of the museum store team, the VEA collaborates with SVEM and buyers to identify, set, and achieve sales and customer service goals.

· Assists with the daily in-store accounting for store sales and transmittal of summary sales reports and daily cash receipts to the finance department.

· Assists the SVEM in developing merchandising displays, proper signage, and ensuring that shelves are kept clean and well stocked.

· Helps perform periodic physical inventory counts in addition to providing support during the annual inventory.

· Provides sales and support at special events, such as Hatfield lectures, author appearances, and Holiday Cheer, as requested by manager.

· Helps maintain accurate product information in the museum store’s inventory software as directed by the SVEM.

· Accurately processes sales via the museum store POS maintaining transaction documentation and accounting of the cash in the register.

GENERAL RESPONSIBILITIES:

· Maintains an exceptional level of communication with managers and colleagues to ensure timely and efficient exchange of information using email, voicemail, and/or in person meetings.

· Maintains punctual, regular, and predictable attendance.

· Works collaboratively in a team environment with a spirit of cooperation with all OHS staff, volunteers, and interns/volunteers.

· Displays excellent organizational and communication skills including presentation, persuasion, and negotiation skills required in a leadership role working with vendors, coworkers, visitors, and volunteers, including the ability to communicate effectively and remain calm and courteous under pressure.

· Respectfully takes direction from supervisor and collaborates with supervisor on departmental innovations and improvements.

· Has the availability and desire to take on call-shifts as they are available if set schedule does not exceed 40 hours per week.

· Performs other duties as assigned.

Requirements

QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

High School graduate. Minimum 2-3 years related experience in retail sales, customer service, guest/member services, or equivalent combination of education or experience. Proven ability to communicate both orally and in writing with a wide variety of individuals. Excellent customer service skills. Demonstrated desire to work with the public. Familiarity with Oregon, Pacific Northwest, and U.S. history is strongly preferred.

LANGUAGE SKILLS 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

COMPUTER SKILLS

Has moderate computer job skills including logging on to systems, ability to communicate by email, ability to compose documents, enter database information, create presentations, download forms, and preserve/backup important data. Basic knowledge of Windows and Microsoft Office Suite is essential. Comfort with learning new technology and an ability to quickly learn and adapt to new software and POS systems.

REASONING ABILITY 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; stand; walk; climb or balance; and stop, kneel, crouch, or crawl. The employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must frequently lift and/or move up to 10 pounds; regularly lift and/or move up to 25 pounds; and occasionally lift and/or move up to 50 pounds unassisted. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Care and handling of fragile and/or large objects may be required. 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may occasionally be exposed to fumes or airborne particles such as dust. The noise level in the work environment is usually moderate. This position requires extended work hours at busy times of the year. Must be willing and able to work a variable schedule to meet the demands of the position. Required to share office space and equipment with other employees or volunteers of the organization. 

COVID-19 VACCINATION REQUIREMENT

The OHS has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs from the HR department. New employees must submit proof of vaccination or a valid exception request by their first day of work. 

Salary Description

$18 - $19 hour

Job Details

Deadline: Jul 10, 2024

Job Type: Exempt

Position: Full Time (Executive-level)

Location: Government Camp, OR

Compensation: $50,000.00 - $60,000.00 (Annually)

Apply

To Apply: For the complete job description and application process, go to: https://mthoodmuseum.org/employment-opportunities/

Please submit a cover letter, your resume, and references. Send information to:  info@mthoodmuseum.org and include Executive Director Position in the subject line. This position will remain open until filled.

Deadline: Jul 10, 2024

Application Link

Job Description

Provide leadership and direction to the employees, volunteers, and board members, and develop resources to support the Mt. Hood Cultural Center and Museum (MHCCM) and its mission, and manage business administration and day-to-day operations. You will supervise the museum staff and report to the museum Board of Directors.

Your job also involves: Marketing, collection curation and programs, and volunteer recruitment and support

Essential Responsibilities

For the complete job description, please see the link: mthoodmuseum.org/employment-opportunities/.

Qualifications and Requirements

For the complete job description, please see the link: mthoodmuseum.org/employment-opportunities/.

Benefits

For the complete job description and benefits, please see the link: mthoodmuseum.org/employment-opportunities/.

About the Organization

As its name states, the Mt. Hood Cultural Center & Museum’s mission is to preserve,showcase, and share the rich history and culture of Mt. Hood. When visiting the museum, you’ll see a historical perspective into the region’s rich heritage with an emphasis on natural history, early exploration, mountain climbing, the Mt. Hood National Forest, skiing, snowboarding, and the remarkable individuals who have helped shape our mountain history.

The Mt. Hood Cultural Center & Museum was established in 1998 to preserve the historical artifacts community members had accumulated. In 2001, a bed & breakfast was transformed into an ADA accessible facility. Over the years, the museum has collected and preserved over 5,900 items and grown into a true community center.

Serving as the center of the community’s civic life, the museum hosts local government and organizational meetings, weddings, memorials, club events, and museum fundraisers.

As an honored recipient of a 3-year grant from the M.J. Murdock Charitable Trust, the museum is hiring its first-ever Executive Director. The new director will join two paid staff members and be responsible for developing resources to support the Mt. Hood Cultural Center and Museum, manage business administration and day-to-day operations. The new director will also direct and support collection curation, marketing, volunteer recruitment, and programs.

Mt.Hood Cultural Center & Museum

88900 Government

Camp Loop Government Camp, 97028

Application Deadline: June 30
Title: Program Analyst 2 - Survey and Inventory Coordinator
Agency: Oregon Parks and Recreation Department - State Historic Preservation Office
Location: Salem
Salary Range: $5,345 - $8,177

Job Description
Do you have experience identifying, evaluating, and documenting properties for listing in the federal National Register of Historic Places? Are you interested in assisting individuals, non-profits, and tribal, federal, and local government agencies doing this work and creating and maintaining statewide information management systems for collecting this information and sharing it with the public and our many partners? If this sounds like you, join our team as a Survey and Inventory Program Coordinator and help preserve the state's important historic places!

This position falls under the classification Program Analyst 2.

Our Mission
Oregon Parks and Recreation Department's (OPRD's) mission is to provide and protect outstanding natural, scenic, cultural, historic, and recreational sites for the enjoyment and education of present and future generations.

Our Operating Principles
OPRD believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being. The State Historic Preservation Office (SHPO) is part of the Heritage Division of OPRD. SHPO believes that Oregon's unique places connect Oregonians to the past by creating physical continuity over generations and space for public conversations about the community's values and identity. The ongoing process of recognizing and interpreting these places must be local and driven by inclusive public participation. See the Oregon 2018 - 2023 Oregon SHPO Preservation Plan and 2020 - 2025 Heritage Plan for more information on the Heritage Division's philosophy, approach, and goals.

What you will do
Join our team as the Survey and Inventory Program Coordinator, where you will use your expertise to document Oregon's diverse history embodied in our special places, objects, and sites associated with our state's significant, shared past. Identifying historic properties is the first step in preservation planning, disaster preparedness, and listing a property in the National Register of Historic Places. Responsibilities include working with the public, elected and appointed officials, and various organizations to design studies to identify and document historic properties using Oregon's Reconnaissance and Intensive Level survey processes; collecting information provided by the public, government agencies, and Oregon State Historic Preservation Office programs for inclusion in the statewide database; establishing statewide standards for identifying historic properties; conducting field surveys and historic property research as time and resources allow; and maintaining and developing information management systems and processes. This position will be important in creating the Oregon SHPO's planned web-based GIS information management system. As time and resources allow, this position prepares National Register of Historic Places 10-900 forms for submission to the National Park Service for listing in the National Register of Historic Places and advises the many federal and state programs within the Heritage Division regarding the eligibility of historic properties for listing in the National Register. 

This position is "hybrid," allowing for work-from-home opportunities, but does require regularly scheduled in-office work at the agency's Salem, OR office to complete statutory mailings and other in-office work and day and overnight travel to off-site locations across the state at least once a month, and often more frequently. Travel expenses are reimbursed. 

Please click HERE for a complete list of duties and working conditions for this position. 

Minimum Qualifications:

• Bachelor’s degree in History, Historic Preservation, Architectural History or a closely related field that demonstrates the capacity for the knowledge and skills; AND two years experience coordinating or administering a program.

OR

• Any combination of experience or education equivalent to five years of pertinent experience related to this position.

NOTE

A Master's degree in History, Historic Preservation, Architectural History or a closely related field will substitute for up to one year of the required experience.

A Doctorate degree in History, Historic Preservation, Architectural History or a closely related field will substitute for up to two years of the required experience.

Special Requirements

• To be hired, you must have a criminal records and driving records check that meets OPRD Criteria at the time of hire, and throughout employment.
• You must have a valid driver’s license at the time of hire and throughout employment
• Meet the minimum Secretary of the Interior’s professional qualifications in history or architectural history including: A graduate degree in architectural history, history, art history, historic preservation, or closely related field; OR A bachelor's degree in architectural history, history, art history, historic preservation, or closely related field AND one of the following: At least two years of full-time professional experience in research, writing, or teaching in American architectural history, history, or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution; OR Substantial contribution through research and publication to the body of scholarly knowledge in the field of American history or architectural history.

What we are looking for (Desired Attributes)
The following are skills that we have identified as key to success in this role at OPRD. These are the attributes we are looking for in our top candidate. If you have these skills, please let us know in your application.

• Academic and field experience documenting the history of the historic built environment in the Pacific Northwest.
• Skill in planning and completing reconnaissance and intensive level historic property surveys.
• Demonstrated academic and practical knowledge of historic architecture and building materials and technologies.
• Skill in creating, managing, and maintaining GIS-based information systems.
• Skill in developing educational and outreach materials and utilizing various communication platforms and methods to convey the meaning and application of complex federal and state laws and cultural resource management principles and ideas to diverse audiences.
• Skill in applying the National Register of Historic Places criteria to evaluate historic properties.
• Skill in completing successful nominations to the federal National Register of Historic Places using the federal form 10-900 using applicable federal laws, rules, and guidance documents to complete the form and nomination process.

What's in it for you
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a generous benefits package including:

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost;
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses;
• 11 paid holidays per year;
• 3 additional paid "Personal Business Days" per year that you may use at any time;
• 8 hours of sick leave accumulated every month;
• Progressive vacation leave accrual, starting at 8 hours per month;
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP);
• Opportunities for career growth and development.

How to Apply
Your candidate profile, including work experience is the perfect place to display your interest in the position and highlight the skills and experience you will bring, making you the best candidate for the position. Submissions are screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).

• External Applicants: Click on the “Apply” link and submit your application. View this video for help.
• Internal Applicants (Current State of Oregon employees): Apply via your employee Workday account. View this knowledge article for help.

After You Apply

• Log in to your Workday account (application site) before the job announcement closes to see if you have any pending tasks or actions. These can be found under the “My Applications” section. Make sure to complete these tasks or actions before the job announcement closes.
• Be sure to check both your email, including junk folder, and Workday account for updates regarding this recruitment.
• Eligible veterans will be given veterans' preference. If claiming veterans’ preference, please be sure to check your Workday account for pending tasks or actions under your “My Applications” section – this is where you will be asked to upload your qualifying preference documentation after you apply.

Additional Information

• This position is full-time, permanent, and is located in Salem Oregon
• If you have specific questions about this position, please feel free to contact the hiring supervisor, Ian P. Johnson ian.johnson@oprd.oregon.gov and (971) 718-1137
• This position is represented by Service Employees International Union (SEIU).
  
• This announcement may be used to fill future vacancies as they occur.
• The salary listed is at the non-PERS rate. Public Employee Retirement System (PERS) eligible employees will have their base salary increased by 6.95% and pay the 6% employee contribution to PERS. If you are not yet PERS eligible, the 6.95% pay increase and employee contribution will be effective upon PERS eligibility.
• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.
• Please review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity 
• Oregon Parks & Recreation Department does not offer visa sponsorships. Within three days of hire, all applicants will be required to complete the US Department of Justice Form I-9, confirming authorization to work in the United States. Oregon Parks and Recreation Department uses E-Verify to confirm that applicants are authorized to work in the United States.

Questions/Need Help? Email: OPRD.Recruiting@oprd.oregon.gov

Oregon Parks and Recreation Department is an equal opportunity, affirmative action employer, committed to diversity and pay equity.

Application Deadline:  June 16
Reports to:  Board of Directors
Salary:  $100,000-$110,000/year
Benefits: Health Insurance, 401k with 4% match, PTO
Location: Vancouver, WA with travel along the Columbia River.
Work Environment: Hybrid work environment. Executive Director needs to be located in the Confluence Service Area.

About Confluence: Confluence is a community-supported nonprofit with the mission to connect people to the history, living cultures and ecology of the Columbia River system through Indigenous voices. It began in the early 2000’s in response to the Lewis and Clark Bicentennial as a way to connect people with the Indigenous side of American history. Tribal leaders along the Columbia River saw the Bicentennial as an opportunity to dispel myths about Native Americans and to strengthen the Tribal perspective in the popular narrative of American history.

Meanwhile, Confluence’s dynamic founding Executive Director Jane Jacobsen wanted to build reminders of this history into the landscape through art installations. The founders of Confluence invited the celebrated artist Maya Lin to build a series of projects along the Columbia River. The result is five completed arts landscapes that stretch from the coast to eastern Washington. The final project remains on hold. Over the years, Confluence’s mission evolved into a focus on education for students and the wider public. Today, Confluence brings Indigenous artists into schools, organizes public events that elevate Native voices, and creates media and publications with Tribal perspectives.  

Confluence is now looking for its next Executive Director to lead its next chapter. This is an amazing opportunity to build on a legacy of Tribal partnerships and find new and more expansive ways to elevate Indigenous voices in our collective understanding of America.

Job Summary: The Confluence Board of Directors and its community of partners seek a visionary diplomat to lead Confluence’s mission and vision. We are looking for someone with a deep understanding of Indigenous American history and an enthusiasm to learn more from the Columbia River’s Native culture bearers of today. Qualities and qualifications include:

• Experience with and knowledge of Columbia River Indigenous Tribes
• Patient collaboration
• Outstanding self-awareness
• Humility to serve a larger vision
• Desire to find consensus in sensitive scenarios with multiple perspectives that may not always align
• Collaborative approach to leadership
• Honest and clear communication
• Willing to be surrounded by elders and experts
• Does not avoid conflict but embraces ways forward so that everyone can rise
• Demonstrated experience and skills in creating, maintaining and navigating a diverse environment that embraces and advances equity and inclusion in every facet of the organization
• Experience leading or working in a values and mission driven organization where trust, patience and a commitment to learning and sharing are centered
• Able to inspire people to stretch their abilities beyond their expectations

Application Instructions: Nonprofit Professionals Now is proud to be working with Confluence on this key leadership position. For a full job description and application information, please visit https://bit.ly/3KcwDXE or contact Agnes Zach, Search Lead at agnes@npprofessionals.com

Title: Executive Director
Classification: Salaried, Regular Full-Time
Salary: $68,000 - $73,000
Location: Eugene

About the Lane County History Museum:
The Lane County History Museum was founded in 1951, specifically to preserve and interpret the history of the pioneer generation. Over time, our mission expanded to include the diverse histories of all Lane County residents. We meet our mission by sharing our extensive object, archive, and photograph collections, creating compelling museum exhibits, hosting history pubs and other educational programs, and assisting individuals in understanding Lane County’s past through publications, academic talks, digital access to collections, and archival research.

Recent initiatives have focused on creating a more inclusive and accessible museum while also finding new ways to share history throughout the county. LCHM sees the role of a museum as one of activism, in which the dissonant stories of our past can be used to guide a more harmonious present.

We seek an Executive Director with a proven track record of leadership, fundraising for capital projects and operations, collaborative, strategic institutional planning, and recruitment and professional development for board and staff. In short, we need an individual to take the museum to new levels of visibility, stability, and excellence.

Administrative Responsibilities:
a) Implement all LCHM adopted plans and board policies.
b) Attend Executive Committee and Board meetings, work with the Board President to plan meeting agendas and report on the organization's business and activities.
c) Participate in planning, development and implementation for all departments.

Fundraising and Capital Campaign Responsibilities:
a) Create and oversee the implementation of a strategic approach to fundraising which may include major gifts, planned giving, corporate donations, grant solicitation, capital campaigns, special events, membership, and in-kind resources in collaboration with the Board of Directors.

Financial Responsibilities:
a) Develop and present to the Board of Directors for approval an annual operating budget.
b) Administer approved budget with direction from the Board of Directors when needed.
c) Support Board of Directors with their fundraising activities.
d) Research, write and administer grant applications in collaboration with staff and contractors on behalf of the Lane County History Museum.
e) Work with staff to identify financial needs and advocate for them to the Board.

Museum and Facilities Management:
a) Maintain security for the organization's facility, grounds, and collection.
b) Monitor and maintain the condition of buildings and grounds in collaboration with Lane County departments.
c) Schedule staff and volunteers to ensure the Museum is open during scheduled hours.

Personnel:
a) Oversee hiring, training, and supervision of staff and volunteers.
b) Fulfill human resources responsibilities across the organization.

Public Relations:
a) Liaison between the organization and the public.
b) Be involved in community engagement through the Chambers of Commerce, community businesses, county and city government, and other non-profit and community-based organizations.

Skills and Abilities:
a) Ability to communicate directly and frequently with donors, board members, volunteers, and other constituents at all levels and build and maintain productive working relationships with them.
b) Excellent verbal and written communication skills.
c) Ability to collaborate and work strategically as a leader and as part of the museum team.
d) Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense, and good listening skills.
e) Demonstrate commitment to the LCHM mission.
f) Demonstrate organization, attention to detail, and problem-solving skills.
g) Prioritize, meet deadlines and manage multiple tasks.
h) Flexibility to work some evenings and weekends.
i) Must possess an Oregon Driver's license and able to connect with museums and historical organizations throughout Lane County.

Education:
Bachelor’s Degree in Business Administration, Communications, Nonprofit Management, or related field. Master’s Degree preferred. Comparable experience in a non-museum field will be considered an asset.

Experience:
a) A minimum of 5 -10 years professional, nonprofit fundraising experience.
b) Proven experience in designing and managing capital campaigns
c) Experience working in an arts/cultural setting preferred, but not required.
d) Foundation relationships and grant writing experience

Compensation and Director Benefits:
a) Direct monetary compensation will begin at the rate of $73,000 per year.
b) Compensation will be paid for 12 pay periods per year.
c) Executive Director will receive employment benefits described in the most recent version of the Employer’s Employee Handbook.
d) Employee shall be eligible for one hundred and sixty (160) hours annual vacation leave.
e) Employee shall be eligible for nine (6) floating holidays per year.
f) Employee shall be reimbursed at the current IRS designated rate per mile for miles traveled on behalf of the organization.
h) Employee shall be reimbursed for approved expenses incurred for the organization. Employee shall also be reimbursed for continuing education and professional development expenses and travel at the discretion of the Board.

To apply:
Please email PDFs of your resume, cover letter and contact information for three references to: boardpresident@lchm.org

Your application should include three references.

The Museum provides an equal employment opportunity to all persons without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/transgender status, age, disability, veteran or marital status, genetic information or any other characteristic protected by applicable law.

P/T Position - 30 hours a week with health benefits

Monday - Friday 9am-3pm, with occasional evening and weekend hours

This position is not hybrid

$25 per hour

Job Description

The Administrative Coordinator is responsible for performing a variety of important administrative tasks and assisting the Executive Director as needed. An ability to collaborate as well as work independently, problem solve, multitask, manage complex schedules, and meet changing and at times tight deadlines is essential to the role. Possessing a strong attention to detail is a must.

Primary Responsibilities

Board and Committee Support

● Manage the calendar and schedule meetings for Board and other museum committee meetings.

● Attend Board and other museum committee meetings and record minutes as needed.

Donation Processing - Database Work

● Assist OJMCHE’s Administrator with the entry of donations into the museum’s database, creation of acknowledgement letters, report generation, and list management

Membership

● Assist Chief Operating and Advancement Officer with updating membership invitation and renewal letters

● Maintain schedule for membership mailings

● Process both new and renewal memberships, by entering membership donations into database and producing acknowledgement letters

● Process bulk membership mailings that include the acknowledgement letter, membership cards, guest passes, and other material as needed

● Stay apprised of inventory of all membership collateral (donation cards, membership cards, return envelopes, etc.) and replenish as needed

Office Coordination

● Answer telephone and provide a welcome high-level of customer service

● Receive deliveries

● Preform other general administrative tasks as needed

Secondary Responsibilities

Events

● Coordinate catering and staffing for museum member events

● Provide event support when needed on larger projects including the museum’s annual fundraising Gala

● Work with individuals who wish to rent museum spaces for private events

Additional Office Support

● Assist with maintaining office equipment and facilities by scheduling service calls when needed

Qualifications

● College degree or equivalent

● Proven administrative experience

● Strong time-management skills

● Aptitude for learning new software and systems

● Comfortable handling confidential information

To Apply

Send a resume and cover letter to employment@ojmche.org. Position open until filled.

ABOUT OJMCHE

The Oregon Jewish Museum and Center for Holocaust Education explores the legacy of the Jewish experience in Oregon, teaches the enduring and universal relevance of the Holocaust, and provides opportunities for intercultural conversations.

OJMCHE’S COMMITMENT TO DIVERSITY, EQUITY, ACCESSIBILITY & INCLUSION

The Oregon Jewish Museum and Center for Holocaust Education respects, values, and celebrates the unique attributes, characteristics, and perspectives that make each person who they are. We believe that our strength lies in our diversity among the broad range of people we serve. We consider diversity and inclusion a driver of our excellence and seek out diversity of participation, thought, and action. Our goal is for OJMCHE staff, board, members, and partners to reflect and embrace these core values. OJMCHE is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status, or other differences.