Jobs and Internships

Job Description

The Curator of Exhibitions manages BCHS’s exhibition program, which includes historical and contemporary art exhibitions at both museums. They have a strong commitment to innovative exhibition programming. This position supervises and implements all aspects of exhibition development and production, from design, preparation, installation, and maintenance to de-installation. They work closely with the Curator of Education and the Curator of Collections to coordinate exhibitions with programs and collections. They also serve as staff liaison to the Exhibition Committee and staff advisor to the Collection Committee. As part of a small team, collaboration is encouraged in all work.

It is an exciting time to join BCHS. Not only did we open a new museum in 2021, in 2023 we wrote a new strategic plan and new mission statement. Having a new museum in Corvallis as well as our longtime museum in Philomath has dramatically changed how we can serve the community of Benton County. We’re looking for a Curator of Exhibitions with vision and excitement to help us shape the future of the Benton County Historical Society.

Essential Duties & Responsibilities

§  Plans, researches, develops, coordinates, implements, and maintains exhibitions in support of BHCS’ mission and community interests

§  Ensures we appropriately and accurately interpret the history and culture of all our community

§  Is responsible for the interpretation of BCHS collections through exhibitions by telling stories that are meaningful to our community

§  Develops and maintains a one-to-two-year exhibition plan

§  Compiles necessary reports detailing department activities

§  Gives input to the Executive Director for budget for exhibitions, and manages exhibition expenses and income

§  Works with the Curator of Collections to establish and oversee protocol for incoming exhibitions to ensure complete documentation of the loan process, including contract negotiations and insurance valuations and limitations

§  Coordinates with appropriate staff members on the creation and production of graphic materials including interpretive materials, announcements, and reception invitations

§  Installs and de-installs exhibitions, including wall preparation and coordination of pick-up of sold artwork

§  Works with the Curator of Collections to prepare artifacts for exhibitions

§  In coordination with appropriate staff, organizes opening receptions for exhibitions

§  Provides information about each exhibition in a timely fashion to appropriate staff for publicity purposes

§  Keeps abreast of current standards, practices, and developments of the field through workshops, conferences, seminars, and publications

§  Coordinates with appropriate staff to keep current the exhibitions and stories sections of our website

§  Supports the mission, vision, and values of the Benton County Historical Society

§  Contributes to and support the strategic plan, annual action plans, and institutional initiatives

§  Performs other duties as assigned

Supervisory Responsibilities

• Volunteers/Docents/Interns
• Museum Preparator

Required Knowledge & Skills

• Multi-lingual, especially in Spanish, preferred
• Excellent verbal, written, and interpersonal communication skills
• Commitment to sharing diverse stories
• Comfortable with public speaking
• Strong problem solving, organizational, and project management skills
• Adept at managing multiple priorities and stakeholders to effectively meet objectives and competing deadlines
• Excellent attention to detail
• Knowledge of the theories and history of museum exhibition design and development
• Ability to create highly original exhibitions
• Ability to supervise and inspire volunteers
• Ability to work collaboratively or independently

Education, Formal & Informal Experience

• B.A. in museum studies, history, public history, or a related field with a minimum of five years museum experience or equivalent education and experience including experience in exhibition development
• M.A. in Museum Studies preferred

Job Conditions

• Exempt/full-time
• Schedule is 40 hours per week
• Occasional evening and weekend hours
• May be on call list for alarm company
• Possession of a valid Oregon Driver’s License required

Physical Activities

• Ability to lift up to 40 pounds
• Continual computer use
• Frequent sitting/standing/walking
• This is not a comprehensive list of physical activity required for this position

Established Guidelines for Position

AAM Museum Code of Ethics, BCHS Employee Handbook

 

Company Description

The Benton County Historical Society (BCHS) was formed in 1951 to preserve and share the history of Benton County. In the 1970s, a group of local citizens saved the Philomath College Building and restored it for our use. We began operating our Philomath Museum in that building in 1980 and have continued to this day.

This acquisition of the collection of Oregon State Museum’s Horner Museum in the mid-2000s necessitated construction of the Johnson Collections Center, a 13,000 square foot state-of-the-art collection storage facility located behind the Philomath Museum.

Delayed by the pandemic, we opened the Corvallis Museum in February 2021. Designed by Allied Works Architecture (Clyfford Still Museum, Museum of Art & Design NY), it was conceived to be a departure from the traditional history museum.

Our mission is to connect our community by preserving and sharing its diverse, evolving stories through history, culture, and art.

We achieve this through:

• Authenticity - We provide access to history and culture through well-documented collections, accurate interpretation, and reliable scholarship.

• Curiosity - We encourage curiosity about history and culture, within ourselves and our community, when sharing and exploring the relevance of the stories we tell.

• Cultural Humility - We respect diverse cultures and perspectives and continually challenge our biases by engaging in meaningful dialogue with others.

• Excellence - We strive to meet the highest professional standards through combining best practices and innovation in order to serve our community and engage at the deepest level.

Our vision:

We are a center of the community, fostering dialogue and ideas that catalyze an inclusive understanding of our past and culture, and consideration of the shared future we hope to create.

BCHS is committed to equal opportunity in employment, meaning that employment decisions (including but not limited to hiring, promotion, compensation, and discipline) are made without regard to gender, (including pregnancy-related conditions) race, color, religion, national origin, sexual orientation, mental or physical disability, age (within statutory limits), marital status, retaliation, association with a protected class, or any other status protected by law. Employment decisions are made on the basis of individual qualifications, merit, and other legitimate business considerations. This commitment ensures that persons with disabilities are provided reasonable accommodations to participate in the application, interview, and hiring process. If reasonable accommodation is needed to participate in the job application or interview process, perform essential job functions, and/or receive other benefits and privileges of employment, please contact Jessica Hougen, Executive Director, at jessica@bentoncountymuseums.org or 541.929.6230.

Benefits

• Exempt/Salaried/Full-time
• Budgeted compensation is $57,500
• Healthcare package includes medical, dental, and vision and company contribution
• Retirement program with matching company contribution
• Paid time off: 10 holidays and 2 floating holidays, vacation, sick, adjustment, and bereavement leave
• Gift shop discount

Application Process

To apply email your application to Jessica Hougen, Executive Director, at jessica@bentoncountymuseums.org

Complete applications should include a resume, cover letter, and three references. Incomplete applications will not be considered.

Applications will be considered on a rolling basis. The listing will be closed once we have a good pool of candidates. Applicants are encouraged to apply soon.

Job Type

Full-time

Salary Description

$26.66 – $28.71 hourly range

Description

ABOUT US

For more than a century, the Oregon Historical Society (OHS) has served as the state’s collective memory, preserving a vast collection of objects, photographs, maps, manuscript materials, books, films, and oral histories. Our research library, museum, digital platforms, educational programming, and historical journal make Oregon’s history open and accessible to all. 

The OHS Research Library seeks an experienced, collaborative, innovative, and service-oriented Reference Librarian with solid knowledge of history to join our team of dedicated professionals committed to broadening access to the unique and varied collections that the library holds. This onsite public service position reaches a wide constituency through direct in-person and remote reference services, instruction and outreach. We welcome researchers of all skill levels and with wide-ranging interests onsite in our downtown Portland location and provide remote reference to researchers from around the globe. This position will furthermore advance the educational mission of OHS to the general public, educators, and high school and post- secondary students through instruction in the use of primary sources and library resources, and other outreach projects. 

OHS’s research library is committed to providing broad access to its collections and online resources for teaching, learning, and research, both onsite in our renovated downtown Portland library space and online through robust digital collections and digital history websites. The library holds the largest collection of archival and published materials relating to the history of Oregon, including the historical regions of the Oregon Country and the Oregon Territory. Our collections serve as a foundation for scholars, teachers, students, and the general public to research and reflect on our state and regional history. The resources and staff of the research library play a significant role in fulfilling OHS's mission to "preserve our state's history and makes it accessible to everyone in ways that advance knowledge and inspire curiosity about all the people, places, and events that have shaped Oregon."

The Oregon Historical Society practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are, furthermore, committed to building a diverse workforce and strongly encourage applications from diverse candidates. 

BENEFITS

We offer a comprehensive benefits package that includes:

· Health insurance (medical, vision, alternative care, prescription)

· Dental insurance

· Generous paid time off

· 4% matching 401(k) retirement plan

· Flexible spending accounts

· Long-term disability insurance

· Life insurance

· Employee assistance program

· Museum admission and lectures, programs and gift shop discount

HOW TO APPLY: 

Submit the following required materials at: https://recruiting.paylocity.com/recruiting/jobs/All/

· Cover letter addressing how your library or archive experience in reference, instruction, and outreach, and your knowledge of history has prepared you to serve the OHS mission and advance public service delivery as a refence librarian in our research library.

· Resume

Employment is contingent on passing a background check. 

SUMMARY

The Reference Librarian provides reference and instructional services for a wide variety of researchers and learners served by the OHS research library. As a public-facing member of the library team, the Reference Librarian demonstrates exceptional interpersonal skills and creates a genuine, welcoming environment for all visitors. This position provides direct research assistance at the public reference desk and remote services for all library collections, conducts in-depth research, and creates and delivers instruction and programs to diverse audiences. This position works on-site and is part of the OHS collective bargaining unit. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provides reference and information assistance to external and internal research library users for all types and formats of library materials, including but not limited to maps, government documents, rare books, photographs, manuscripts, sound recordings, and audiovisual materials. Provides bibliographic instruction in research methods and electronic resources use, and remote reference services.

2. Conducts in-depth research in all library collections.

3. Develops and delivers instruction, outreach projects and materials, and public programs to inform students and the general public about the use of library resources, primary sources, and other topics of interest and relevance to the institutional mission and constituent needs and that support the promotion of the collections and library services.

JOB DUTIES

· Ensures that courteous, efficient, accurate, and knowledgeable assistance is provided to OHS Research Library users through public contact, telephone, written, and electronic means. Creates a genuine, welcoming environment for visitors of all cultural backgrounds, beliefs, abilities, identities, and orientations.

· Assists Reference Services Manager in operation of the reference service, including: developing and organizing print and online reference tools and materials, maintaining and scheduling service of specialized library equipment, and developing and implementing policies and procedures.

· Provides assistance in placing photo orders and other duplication services offered by the library. Produces reference scans and photocopies as needed.

· Maintains reference collections including but not limited to books, serials, microfilm, government documents, digital, video & audio materials, and biography and subject files.

· Reports progress and statistics to Reference Services Manager on a monthly and as-needed basis.

· Serves on departmental and institution-wide committees, and contributes to social media and web content to promote the use of library collections and the understanding of Oregon history.

· Supports institutional projects as directed by the Reference Services Manager and Library Director.

· Conducts training for OHS staff in using the resources of the OHS Research Library.

· Makes presentations at public conferences and other public venues, as needed.

· Participates in professional development activities in order to maintain knowledge of current library practices and historical scholarship.

· Guided by OHS's mission in daily work, and aspires to enact the Society's values of integrity, invitation, equity and inclusion, cultural humility, accessibility, and learning. Adheres to OHS policies and professional standards of the American Library Association and Society of American Archivists.

· Maintains punctual, regular and predictable attendance.

· Works collaboratively in a team environment with a spirit of cooperation.

· Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with coworkers, visitors and volunteers and including the ability to communicate effectively and remain calm and courteous under pressure.

· Respectfully takes direction from supervisor.

· Performs other duties as assigned.

Requirements

  EDUCATION and/or EXPERIENCE 

· Master's degree in Library and Information Science, History, Archival Management, or related area or equivalent academic training and/or experience, with direct reference experience.

· Two years' direct reference experience in addition to education and training.

· Knowledge of United States, Pacific Northwest, and Oregon history. 

· Knowledge of current principles and methods of archival and professional library service; current library organization; and current reference and special collections procedures, including preservation, and security.

· Knowledge of U.S. copyright law as it pertains to library materials. 

· Knowledge of MARC cataloging and demonstrated facility with library catalogs, archival finding aids, and online reference resources required. 

· Demonstrated instruction and public speaking experience. Knowledge of information literacy concepts and teaching with primary sources. Demonstrated experience utilizing online learning and presentation tools.

Preferred education and experience includes:

· Knowledge of and experience with arrangement and description of archival materials.

· Experience with genealogical research and in using online genealogical tools such as Ancestry.com.

LANGUAGE SKILLS 

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to understand and apply highly complex policies and procedures.

MATHEMATICAL SKILLS 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

COMPUTER SKILLS

Job requires specialized computer job skills. Must be adept at using various applications including database, spreadsheet, report writing, word processing, presentation creation/editing, communicate by e-mail and use scheduling software. Must be adept at using various applications including Microsoft Office (Excel, Word, Outlook, Access, PowerPoint, etc.), specialized databases, and basic scanning software. Proficiency with using online searching techniques, and with resources such as with search engines, WorldCat, and archival finding aids required. Familiarity with social media formats.

REASONING ABILITY 

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS 

Valid driver's license.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 40 pounds unassisted. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. While performing the duties of this job, the employee is occasionally required to work near moving parts. The employee is occasionally exposed to fumes or airborne particles such as dust.

Must be willing and able to work a flex schedule to meet the demands of the position, including Saturdays. 

This position will work as needed in the OHS facility in downtown Portland and the Gresham Support Facility (GSF) as assigned. Travel between the two facilities may occasionally be required.

COVID-19 VACCINATION REQUIREMENT

The OHS has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs from the HR Department. New employees must submit proof of vaccination or a valid exception request by their first day of work. 

Job Type: Full-time
Pay: $55,000 - $70,000 per year
Work Location: Onsite (Goldendale, WA)

The mission of Maryhill Museum of Art is to ignite a journey of educational enrichment in the Columbia River Gorge by preserving and interpreting art and historic collections. We achieve this by producing high-quality exhibitions and educational programs, sharing our collections with the public daily, maintaining an engaged member and donor support constituency, and operating our museum in accordance with the standards of the American Alliance of Museums.

Position Overview: As a member of the senior team, the Operations and Project Manager manages the institutional infrastructure and operations of the museum, from building facilities and systems management to daily operations and project management for institutional and capital improvement projects. The Operations and Project Manager manages partnerships and contracts with external stakeholders and vendors, museum leaseholders, and others. This position supervises the Caretaker, Administrative Coordinator, Visitor Services Manager, and Museum Café Manager, and provides support to the Executive Director & CEO.

Key Partners: Partners with Curatorial & Collections Department and with Education Department for specific responsibilities.

Responsibilities

• Oversee the general operation of Museum facilities and operations to maintain or improve policies and best practices that support the delivery of high quality, visitor-centered programs and services aligned with the standards of American Alliance of Museums.
• Supervise the Caretaker, Administrative Coordinator, Visitor Services Manager, and Museum Café Manager.
• Lead new operational projects related, but not limited to building systems (such as HVAC, lighting, fire protection, etc.,); define project scope and objective, involving all relevant stakeholders and ensuring technical feasibility; develop detailed project plan and timeline to monitor and track progress; manage changes, project schedule and costs; and measure project performance and track deliverables.
• Participate in the development of new revenue-generating programs and services and ensure the institution can measure return on investment.
• Ensure building is operating efficiently and effectively; maintained in a clean and orderly fashion; ongoing maintenance of the facility is completed on time and within budget; monitors custodial services and provides logistic assistance to contracted companies.
• Work closely with the Senior Staff as needed to negotiate contracts, manage relationships of third-party contractors, and oversee all outside vendor bid processes to ensure compliance with Museum policies.
• Manage insurance coverage to ensure protection of assets, the public, and lender assets.
• Maintain an updated emergency preparedness plan.
• Perform other duties as assigned.

Job Qualifications and Expected Knowledge

• Commitment to our mission as an accredited, education-centered art museum and commitment to our values of equity, innovation, quality, stewardship, and sustainability.
• 5 to 10 years’ equivalent experience with proven knowledge, skills and abilities to perform the essential functions of the job is required.
• Demonstrated expertise in operations experience and proven project management skills. Project Management Professional certification is highly desirable.
• Facility management, some IT and audio-visual experience.
• Proven record of coordination and completion of projects, ability to think creatively and generate innovative approaches, and help the organization navigate change.
• Some knowledge of building mechanical/electrical systems and/or grounds management a plus.
• Knowledge of risk management principles, including evaluating internal control effectiveness to help meet the museum’s overall organizational goals and objectives.
• Solid organizational skills with attention to detail.
• Ability to lead and integrate teams.
• Evidence of the practice of a high level of confidentiality, diplomacy and integrity.
• Excellent verbal and written communication skills.
• Computer skills in a Microsoft Windows environment.

Special Requirements

• Valid Driver’s License.
• Ability to work hours beyond typical business working hours to complete tasks.

Physical Demands and Work Environment

The employee is frequently required to walk distances; use hands and fingers to handle or operate computers, objects, tools, or controls; and reach with hands and arms. May require occasional climbing, bending, twisting, crawling, stooping, working from ladders, and standing for long periods of time. Must be able to operate both small and large machinery, such as manual or powered pallet jacks and drive scissor or similar personal lift type equipment. The employee must lift, and/or move up to 50 pounds regularly and occasionally move or lift up to 75 pounds. Work is performed primarily indoors but may occasionally be performed outdoors with exposure to various weather conditions and extreme weather for periods of time, also exposure to dust and harsh chemicals that if not handled properly handled may present a health hazard.

Benefits

• Generous 90% Employer-paid medical health insurance
• 403(b) retirement plan fund with employer match
• Employee discount in the museum café and store
• Paid time off package with vacation and company holidays

Schedule

• Tuesday to Saturday from 8:00 AM-5:00 PM onsite; on-call evenings or weekend availability

Please submit application materials to Amy Behrens, Executive Director & CEO: amy@maryhillmuseum.org

View a PDF of this job announcement

Job Type

Full-time

Salary Description

$64,085 - $68,994

Description

ABOUT US

The Oregon Historical Society is dedicated to making Oregon’s long, rich history visible and accessible to all. For more than a century, the Oregon Historical Society (OHS) has served as the state’s collective memory, preserving a vast collection of artifacts, photographs, maps, manuscript materials, books, films, and oral histories. Our research library, museum, digital platforms, educational programming, and historical journal make Oregon’s history open and accessible to all. We exist because history is powerful, and because a history as deep and rich as Oregon’s cannot be contained within a single story or point of view.

The OHS Research Library is committed to providing broad access to its collections for teaching, learning, and research, both onsite in our newly renovated downtown Portland library and online through robust digital collections and digital history websites. The library holds the largest collection of archival and published materials relating to the history of Oregon, including the historical regions of the Oregon Country and the Oregon Territory. Our collections serve as a foundation for scholars, teachers, students, and the general public to research and reflect on our state and regional history. The resources and staff of the OHS Research Library play a significant role in fulfilling OHS’s mission to “preserve our state's history and make it accessible to everyone in ways that advance knowledge and inspire curiosity about all the people, places, and events that have shaped Oregon.” 

The Oregon Historical Society practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are committed to building a diverse workforce and strongly encourage applications from diverse candidates. 

BENEFITS

We offer a comprehensive benefits package that includes:

· Health insurance (medical, vision, alternative care, prescription)

· Dental insurance

· Generous paid time off

· 4% matching 401(k) retirement plan

· Flexible spending accounts

· Long-term disability insurance

· Life insurance

· Employee assistance program

· Museum admission and lectures, programs and gift shop discounts

HOW TO APPLY:

Submit the following required materials at: https://recruiting.paylocity.com/recruiting/jobs/All/

· Cover letter addressing how your personal and professional skills and experiences have prepared you for this position.

· Resume

Application review begins August 20, 2024; position remains open until filled.

Employment is contingent on passing a background check. 

SUMMARY

The Architecture & Design Librarian is a project position currently funded for two years. 

Provides care, management, and access to the Oregon Historical Society (OHS) research library’s holdings of over 350 archival collections of architecture, engineering, landscape, and design (AELAD) records of regional, national, and international significance. 

Leads and executes a two-year project to rehouse, arrange, and describe high priority collections; develops and refines related workflows, best practices, and procedural documentation for AELAD program; promotes collection while nurturing new relationships with the stake holding community. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. Assesses, arranges, describes, catalogs, preserves, and provides public access to high priority AELAD records in a variety of paper formats in accordance with established archival procedures and library best practices. 

2. Creates a framework and model for the intellectual and physical control of AELAD records across library storage spaces by developing and monitoring storage, procedures, and workflows; provides input on all aspects of AELAD records program as needed; cooperates with other collections area staff to maintain consistency across collection format areas. 

3. Provides expertise on AELAD records format identification, collections care and preservation needs, arrangement and descriptive norms, and topical knowledge on Oregon architecture and design.

4. Performs outreach to promote OHS’s research library’s architecture and design records; cultivates connections with Oregon’s architecture and design community to gather input, foster support, and promote collection development. 

JOB DUTIES

· Develops plan, workflow, and basic tool(s) for a focused AELAD records survey. Surveys AELAD records and may supervise others in doing do. Assesses and reports on preservation, arrangement and descriptive needs and recommended actions for high priority AELAD collections and their storage spaces and makes recommendations for project planning in AELAD collections areas. 

· Correctly identifies AELAD record formats, media, and carriers, and determines appropriate care, housing, and storage; provides input on AELAD format identification, care, housing and storage needs through best practices documentation. Plans and executes collection shifts and rehousing projects; makes recommendations for future shifting and rehousing projects to mitigate preservation risks.

· Arranges and describes, and/or revises previous such work, for high priority AELAD records; creates templates, standard series, or models for future processing of AELAD records. Advises other collections staff on processing and handling AELAD records within mixed collections. Performs archival appraisal within selected AELAD collections, proposes and executes weeding and/or sampling of non-archival formats as needed.

· Draws on format and subject knowledge to recommend library collecting priorities for AELAD records. Works directly with potential donors and vendors to gather information about specific acquisitions, as assigned by Deputy Library Director for Collections or Library Director. Provides expertise on collecting needs and makes recommendations on specific acquisitions. Provides accurate and complete information for the accession process.

· Develops, recommends, coordinates, and documents procedures, standards, workflows, and reporting for arranging, describing, and preserving AELAD collections according to professional standards and best practices and in alignment with OHS library practices. Recommends policies for approval by Deputy Library Director for Collections and Library Director.

· Identifies, researches, and recommends drawings or other items within AELAD records for future digitization to the library’s Digital Collections unit for public access via OHS Digital Collections and for other institutional projects. Performs provenance and copyright research as needed for image use and reproduction including for OHS internal purposes and external uses. Provides information for metadata production, and contextual information for other purposes, as needed.

· Increases visibility of the library’s architecture and design records through public programming, publications, and by contributing to OHS social media, blog, e-newsletter, and other approved marketing efforts.

· Responds to reference inquiries and conducts research in AELAD and related collections as needed. 

· Represents the Society in professional organizations and at community events related to architecture and design records collections. 

· Makes presentations at professional conferences, programs, and other public venues related to historical architecture and design records and content, as needed. 

· Participates in professional development activities to maintain knowledge of current library practices, trends, and developments, and historical scholarship. Internally communicates new developments and trends affecting the library’s work.

· Guided by OHS’s mission in daily work and aspires to enact the Society’s values of integrity, invitation, equity and inclusion, cultural humility, accessibility, and learning. Adheres to OHS policies and professional standards of the American Library Association and Society of American Archivists.

· Reports progress to Deputy Library Director for Collections and Library Director on a monthly and as-needed basis.

· Maintains punctual, regular, and predictable attendance.

· Works collaboratively in a team environment with a spirit of cooperation 

· Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers and/or coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.

· Respectfully takes direction from manager. 

· Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES 

This position may be responsible for overseeing the work of one temporary worker dedicated to architecture and design records for a portion of the project.

Requirements

QUALIFICATIONS 

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

A master’s degree in library information science or related field, or equivalent academic training and/or experience. At least 5 years' experience working with archival collections in an archives or research library setting, including 2 years providing arrangement and description for architecture and design records (volunteer, intern, and student work experience are applicable). Technical training and expertise in metadata creation and library preservation is also required.

· Demonstrated experience processing, cataloging, describing, and preserving archival collections, especially AELAD records.

· Experience applying established standards and protocols for arrangement, description, and preservation of AELAD materials; 

including standards established by the Library of Congress, Society of American Archivists, Getty Art and Architecture Thesaurus, and other relevant authorities.

· Knowledge of current principles and methods of professional archival preservation, and special collections library procedures.

· Knowledge of the processes and creation contexts for various formats, media, carriers and iterations of AELAD records, and their differing preservation risks, storage needs, and research values for archival retention. 

· Awareness of intellectual property rights, copyright, rights management, patron and donor privacy, and other legal issues as they apply to archives and libraries. 

· Working knowledge of MARC cataloging, RDA, Encoded Archival Description (EAD); Describing Archives: a content standard (DACS), Dublin Core (DC), and other metadata standards. Experience with large databases and online systems, including library catalogs and collection management systems.

· Proficiency with managing and manipulating data in Excel or similar spreadsheet tools.

· Experience working with researchers and conducting research in a library setting.

· Demonstrated analytical and problem-solving skills in an environment requiring attention to detail and a high level of accuracy.

· Ability to work within deadlines and without close supervision.

Preferred Skills:

• Knowledge of United States and Pacific Northwest history.

• Knowledge of North American architecture, design, or art.

• Experience supervising staff, interns, and/or volunteers.

• Experience using ArchivesSpace collection management system.

LANGUAGE SKILLS 

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers and/or peers.

MATHEMATICAL SKILLS 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

COMPUTER SKILLS

Position requires specialized computer skills. Must be adept at using various applications including specialized database, photo editing, spreadsheet, report writing, project management, graphics, word processing, scheduling software and communication by e-mail. Has advanced computer job skills including creating presentations, creating and downloading forms, preserving/backup important data, and. Strong facility with online searching techniques and resources.

REASONING ABILITY 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical Instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS 

Valid driver's license.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feet; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 40 pounds unassisted and climb or balance. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment ls usually quiet. This position occasionally requires the employee to work near moving mechanical parts. This position requires extended work hours at busy times of the year. Must be willing and able to work a flex schedule to meet the demands of the position. This position is assigned to work primarily at the OHS Gresham Support Facility {GSF), with occasional work at the OHS facility in downtown Portland. Must be able to work in a confined space shared with other workers and/or volunteers. May be required to work with potentially hazardous materials such as historical collections containing dust and mold.

COVID-19 VACCINATION REQUIREMENT 

The OHS has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs from the HR Department.

Job Type

Full-time

$22.72- $24.83/hour

Description

ABOUT US

For more than a century, the Oregon Historical Society (OHS) has served as the state’s collective memory, preserving a vast collection of objects, photographs, maps, manuscript materials, books, films, and oral histories. Our research library, museum, digital platforms, educational programming, and historical journal make Oregon’s history open and accessible to all. We exist because history is powerful, and because a history as deep and rich as Oregon’s cannot be contained within a single story or point of view.

OHS is seeking a Development Coordinator to complete our membership and development team. You’ll be working with a high-functioning, mission-driven, relationship-centered team that believes in the power of history to enhance our sense of belonging and home and spark lifelong learning and civic engagement that is vital to our shared future. 

The Development Coordinator plays an important role in ensuring the revenue-generating branch of the organization runs smoothly and has the specific role of coordinating ticket sales and seating for the Mark O. Hatfield Lecture Series and other events. This is a great opportunity for anyone with an administrative or events/ticketing background who is looking to launch their career in development. 

If you are incredibly organized, love helping people, thrive in a team environment, and believe in the mission of OHS, you’re encouraged to apply!

The Oregon Historical Society practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are committed to building a diverse workforce and strongly encourage applications from diverse candidates. 

BENEFITS

We offer a comprehensive benefits package that includes:

· Health insurance (medical, vision, alternative care, prescription)

· Dental insurance

· Generous paid time off

· 4% matching 401(k) retirement plan

· Flexible spending accounts

· Long-term disability insurance

· Life insurance

· Employee assistance program

· Museum admission and lectures, programs and gift shop discounts

HOW TO APPLY:

Submit the following materials at: Oregon Historical Society - Job Opportunities (paylocity.com)

· Cover letter addressing how your personal and professional experiences have prepared you for this position

· Resume

Employment is contingent on passing a background check. 

SUMMARY

The Development Coordinator (DC) supports the Development team in raising critical funds for the Oregon Historical Society (OHS) by providing an exceptional donor/member experience; providing administrative support for the development team; and coordinating ticketing for the Mark O. Hatfield Lecture Series, as well as other OHS events and programs. The DC works onsite, generally Monday – Friday, 8:30am – 5:00pm, with the exception of 1–2 evening or weekend shifts per month to support development events. The Development Coordinator is proactive, detail-oriented, organized, collaborative, and fosters internal and external relationships. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. Serves as the main point of contact for OHS members, employing exemplary communication skills when interacting with members on the phone, in person, or via email. 
2. Manages ticketing for OHS programs with exceptional attention to detail; builds ticketing, registration, membership, and donation forms for OHS and works with third-party box office to handle Hatfield Lecture Series tickets. Provides phone and email support for special events, including the annual Hatfield Lecture Series and the Oregon History Makers Awards and Dinner.
3. Provides administrative support to the Development team, including mailing, filing, managing office supply inventory, coordinating events and meetings.
4. Processes various types of memberships, accurately entering data into the donor database, and efficiently assembling and sending membership packets and thank you letters. 
5. As a vital part of the Development team, increases financial support for the organization through member/donor acquisition and retention.

JOB DUTIES 

DEVELOPMENT AND MEMBERSHIP RESPONSIBILITIES  

The Development Coordinator provides customer service to supporters of the Oregon Historical Society and provides administrative and event support to the Development Department to facilitate revenue generation.

› Answers phone calls during regular work hours and responds to any voicemails that are left outside of business hours. 

› Manages the development department’s shared email accounts; responds to emails in a thoughtful and timely manner, or routes to other colleagues as appropriate. 

› Efficiently and accurately processes membership and development mailings in coordination with Development team. Consistently tracks the status of mailing batches and saves related computer files in the appropriate department folders. Prepares mailing supplies for volunteers and/or fellow colleagues during high-volume periods. 

› Carefully reviews written communications to ensure clarity and accuracy.

› Accurately creates and updates a variety of records in the Raiser’s Edge donor database. Enhances donor profiles by correctly noting membership details, mailing preferences, organizational contacts, relationships, and general patron notes in Raiser’s Edge.

› Carefully prepares and sends a variety of mass communications (renewal notices, event reminders, etc.) using mail merge and email merge. 

› Accurately enters and updates electronic subscriber information to Project Muse (online journal host) and gives clear instructions to access online the Oregon Historical Quarterly.

› Organizes logistics for development and membership events, including timeline, floorplans, catering, rentals, floral, permits, AV, etc. Collaborates with other departments about event staffing, marketing, facility usage, etc. 

› Proactively secures wine and beer sponsors for membership events and works with Annual Giving Manager to ensure in-kind donations are properly acknowledged and recorded.

› Provides in-person support for Hatfield Lecture Series, History Makers Dinner and Awards, exhibit openings, and other development events. Leads assigned areas of responsibility with gratitude, professionalism, and a solution-based attitude. Occasionally moves furniture, provides food and beverage service, manages AV, supervises volunteers, or performs other tasks necessary for the success of an event.

› Actively participates in weekly event meetings to maintain a clear understanding among the entire event team about the goals, plans, and needs for upcoming events.

› Frequently assists event sponsors, major donors, trustees, members, and other VIPs with courtesy and gratitude, and fosters a positive relationship between OHS and its supporters.

› Identifies potential sponsors and major gift prospects and collaborates with development team to increase giving.

› Prepares POs and invoices, as applicable, and submits for approval and processing in a timely manner. Reviews event-related contracts and routes for approval.

› Maintains strict confidentiality in all communications about members/donors and other data to which the position may have access.

› Monitors trends in member/donor concerns, feedback, and requests, and collaborates with Annual Giving Manager to improve the member experience.

TICKETING RESPONSIBILITIES 

The Development Coordinator works closely with the Deputy Director of Development to coordinate ticketing logistics for the Mark O. Hatfield Lecture Series (Hatfield Series) with the goal to maximize revenue, create positive experience for members and ticket buyers, and support the mission of the Oregon Historical Society.

› Proactively manages relationship with Hatfield Series ticketing partner (Portland’5 Box Office / TicketsWest), ensuring multiple price levels, promo codes, on-sale dates, etc. are correct prior to sale dates. Troubleshoots ticketing issues as they come up. 

› Proposes seat holds, seating chart, and ticket release schedule for Hatfield Series and Fall Kick-Off event.

› Carefully organizes, assigns and distributes tickets within OHS seat blocks. 

› Provides clear, complete, and accurate information to Events, Development, and Visitor Experience staff in advance of Hatfield and Fall Lecture events so that fellow colleagues can convey helpful and correct information to the public.

› Creates ticketing and registration webpages for other OHS programs and events. Ensures that all registration forms are accurate, logical, and user-friendly. Pulls complete reports and provides all relevant attendance and ticketing information to event organizers.

GENERAL RESPONSIBILITIES 

› Performs additional duties to support the development and events teams to achieve organizational goals.  

› Maintains an exceptional level of communication with managers and colleagues to ensure timely and efficient exchange of information using email, voicemail, and/or meetings.

› Maintains punctual, regular, and predictable attendance. 

› Works collaboratively in a team environment with a spirit of cooperation with all OHS staff, volunteers, and interns/volunteers.

› Displays excellent organizational and communication skills including presentation, persuasion, and negotiation skills required in a leadership role working with donors, vendors, coworkers, visitors, and volunteers, including the ability to communicate effectively and remain calm and courteous under pressure.

› Respectfully takes direction from supervisor and collaborates with supervisor on departmental innovations and improvements. 

Requirements

QUALIFICATIONS 

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

High School graduate. Minimum 2-3 years related experience in customer service, development or administrative support, events/ticketing, or equivalent combination of education or experience. 

Familiarity with Oregon, Pacific Northwest, and U.S. history is preferred. 

LANGUAGE SKILLS 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Strong written communication skills. Ability to draft clear and occasionally persuasive correspondence for different audiences and purposes, such as thank you notes, instructions, donation appeals, marketing pieces, etc. 

MATHEMATICAL SKILLS 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

COMPUTER SKILLS

Has excellent computer job skills including logging on to systems, ability to communicate by email, ability to compose documents, enter database information, export basic reports, create presentations, create and download forms, and preserve/backup important data. 

Intermediate knowledge of Windows and Microsoft Office Suite is essential. Ability to work with large sets of data and use basic formulas in Excel. Ability to use mail/data merge.

Prior experience using a CRM such as Raiser’s Edge preferred. Experience using any type of database is essential.

Experience using Adobe InDesign preferred.

Comfort with learning new technology and an ability to quickly learn and adapt to new software and ticketing systems. 

REASONING ABILITY 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Strong interpersonal skills; strong emotional intelligence and ability to collaborate professionally, diplomatically and productively with a wide variety of individuals.

CERTIFICATES, LICENSES, REGISTRATIONS  

Current OLCC Servers Permit or the ability to get one.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit; stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must frequently lift and/or move up to 10 pounds; regularly lift and/or move up to 25 pounds; and occasionally lift and/or move up to 50 pounds unassisted. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Care and handling of fragile and/or large objects.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may occasionally be exposed to fumes or airborne particles such as dust. The noise level in the work environment is usually moderate. This position requires extended work hours at busy times of the year. Must be willing and able to work a variable schedule to meet the demands of the position. Required to share office space and equipment with other employees or volunteers of the organization.

COVID-19 VACCINATION REQUIREMENT

The OHS has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs from the HR Department.

Title: Executive Director
Classification: Salaried, Regular Full-Time
Salary: $68,000 - $73,000
Location: Eugene

About the Lane County History Museum:
The Lane County History Museum was founded in 1951, specifically to preserve and interpret the history of the pioneer generation. Over time, our mission expanded to include the diverse histories of all Lane County residents. We meet our mission by sharing our extensive object, archive, and photograph collections, creating compelling museum exhibits, hosting history pubs and other educational programs, and assisting individuals in understanding Lane County’s past through publications, academic talks, digital access to collections, and archival research.

Recent initiatives have focused on creating a more inclusive and accessible museum while also finding new ways to share history throughout the county. LCHM sees the role of a museum as one of activism, in which the dissonant stories of our past can be used to guide a more harmonious present.

We seek an Executive Director with a proven track record of leadership, fundraising for capital projects and operations, collaborative, strategic institutional planning, and recruitment and professional development for board and staff. In short, we need an individual to take the museum to new levels of visibility, stability, and excellence.

Administrative Responsibilities:
a) Implement all LCHM adopted plans and board policies.
b) Attend Executive Committee and Board meetings, work with the Board President to plan meeting agendas and report on the organization's business and activities.
c) Participate in planning, development and implementation for all departments.

Fundraising and Capital Campaign Responsibilities:
a) Create and oversee the implementation of a strategic approach to fundraising which may include major gifts, planned giving, corporate donations, grant solicitation, capital campaigns, special events, membership, and in-kind resources in collaboration with the Board of Directors.

Financial Responsibilities:
a) Develop and present to the Board of Directors for approval an annual operating budget.
b) Administer approved budget with direction from the Board of Directors when needed.
c) Support Board of Directors with their fundraising activities.
d) Research, write and administer grant applications in collaboration with staff and contractors on behalf of the Lane County History Museum.
e) Work with staff to identify financial needs and advocate for them to the Board.

Museum and Facilities Management:
a) Maintain security for the organization's facility, grounds, and collection.
b) Monitor and maintain the condition of buildings and grounds in collaboration with Lane County departments.
c) Schedule staff and volunteers to ensure the Museum is open during scheduled hours.

Personnel:
a) Oversee hiring, training, and supervision of staff and volunteers.
b) Fulfill human resources responsibilities across the organization.

Public Relations:
a) Liaison between the organization and the public.
b) Be involved in community engagement through the Chambers of Commerce, community businesses, county and city government, and other non-profit and community-based organizations.

Skills and Abilities:
a) Ability to communicate directly and frequently with donors, board members, volunteers, and other constituents at all levels and build and maintain productive working relationships with them.
b) Excellent verbal and written communication skills.
c) Ability to collaborate and work strategically as a leader and as part of the museum team.
d) Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense, and good listening skills.
e) Demonstrate commitment to the LCHM mission.
f) Demonstrate organization, attention to detail, and problem-solving skills.
g) Prioritize, meet deadlines and manage multiple tasks.
h) Flexibility to work some evenings and weekends.
i) Must possess an Oregon Driver's license and able to connect with museums and historical organizations throughout Lane County.

Education:
Bachelor’s Degree in Business Administration, Communications, Nonprofit Management, or related field. Master’s Degree preferred. Comparable experience in a non-museum field will be considered an asset.

Experience:
a) A minimum of 5 -10 years professional, nonprofit fundraising experience.
b) Proven experience in designing and managing capital campaigns
c) Experience working in an arts/cultural setting preferred, but not required.
d) Foundation relationships and grant writing experience

Compensation and Director Benefits:
a) Direct monetary compensation will begin at the rate of $73,000 per year.
b) Compensation will be paid for 12 pay periods per year.
c) Executive Director will receive employment benefits described in the most recent version of the Employer’s Employee Handbook.
d) Employee shall be eligible for one hundred and sixty (160) hours annual vacation leave.
e) Employee shall be eligible for nine (6) floating holidays per year.
f) Employee shall be reimbursed at the current IRS designated rate per mile for miles traveled on behalf of the organization.
h) Employee shall be reimbursed for approved expenses incurred for the organization. Employee shall also be reimbursed for continuing education and professional development expenses and travel at the discretion of the Board.

To apply:
Please email PDFs of your resume, cover letter and contact information for three references to: boardpresident@lchm.org

Your application should include three references.

The Museum provides an equal employment opportunity to all persons without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/transgender status, age, disability, veteran or marital status, genetic information or any other characteristic protected by applicable law.