Jobs and Internships

Position Title: Office Manager

Rate of Pay:    $16 - 19 per hour (DOE), approx. 24-28 hrs per week

Reports to:  Executive Director

Schedule: Tuesday – Thursday, 8:30 am – 5:00 pm

Salary Classification:  [PART-TIME/HOURLY/ NON-EXEMPT]

POSITION SUMMARY

Coos History Museum seeks an outgoing, detail-oriented individual for the role of Office Manager. This fast-paced and multi-faceted opportunity involves bookkeeping and assisting with all operational and administrative tasks as delegated or assigned by the Executive Director.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Bookkeeping and Business Operations

 ●       Document, process, file, and reconcile all financial transactions including the retail store and space rental contracts through QuickBooks Online.

●       Payroll and hiring related tasks [data entry, reports, State/Federal tax and law compliance].

●       Account reconciliation and implementation of the CHM budget.

●       Generate invoices, accept payments, secures deposits for museum services.

●       Record keeping and consistently updating the museum’s donor and membership database.

●       Create and process business mailing lists and packages [contracts, memberships, bulk mailing].

●       Secretarial support through reception, clerical duties, and transcription projects.

●       Frequently create reports related to finance, accounting, and project management.

●       Arrange, schedule and oversee appointments for different departmental needs including IT, safety, taxes, and building maintenance.

●       Compliance with all CHM policies/procedures including all scheduled inspections, reporting, and protocols.

●       Assist with the organization and execution of fundraising and development tasks.

●       Assistants with the planning and execution of grants, events, and other museum projects.

Other Duties

●       Manager On Duty (MOD) as needed; includes opening/closing procedures for the Museum’s front desk and Museum Store, managing the register and volunteers, assisting customers and processing sales.

●      Assist with museum store budgeting, pricing, ordering and inventory through retail POS system.

●       Receive and process reservations for tour groups, events, and programs as needed.

●       Assist with rental event setup and rental customer service as needed.

●       Advertising and website updating assistance.

EDUCATION REQUIREMENTS:

●       Associate degree or higher in business, bookkeeping, office administration or related studies.

●       At least three years of office management, bookkeeping, or related experience.

●       Experience with QuickBooks Online required.

View the full listing on the CHM Website:

CHM Job Opportunities

To Apply:

Interested applicants should submit a resume and cover letter detailing their background and experience. Please also include two references.

Please submit to:

director@cooshistory.org

Subject Heading for correspondence:

Office Manager Application

Position Title: Curator of Education

Rate of Pay: $35,000 – $38,000/ year

Reports to: Executive Director

Schedule: Tuesday – Saturday, 9 am – 5:30 pm

Salary Classification: [SALARIED/ NON-EXEMPT, FULL-TIME]

POSITION SUMMARY

Coos History Museum seeks an outgoing, detail-oriented individual for the role of Curator of Education. The Curator of Education will leverage knowledge of Oregon history and experience with program creation, research, and exhibits to foster opportunities for inclusive learning among diverse audiences.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Educator/Programming/Tours

●       Research, develop, implement, and manage all educational services and programs for group tours, children/families, related public use of the site, and local educational outreach.

●       Consistently plan, direct, and facilitate engaging educational experiences for new and existing audiences.

●       Coordinate and schedule speakers for all lecture-based programming.

●      Develop and deliver historical content and/or training resources at events for adult and youth audiences in support of strategic initiatives, including in-person and virtual sessions.

●       Work collaboratively with local school districts and Tribal partners to co-create relevant educational materials and programs with museum resources.

• K-12 field trip creation and implementation; regular activity and lesson plan writing required.

●       Write articles for CHM newsletter, E-blast, website, and social media content.

●       Coordinate efforts to enhance and expand targeted programming, including identifying and assisting with grant/funding proposals and managing the education/programming budget.

●       Establish program evaluation procedure to include measurable goals, objectives, and outcomes. 

Curatorial/Exhibit Duties

• Assist with management of the CHM Research Library and research requests.

•  Research and write educational material for programming aligning with museum exhibits.
• Manage and grow the museum’s educational collection of objects and archival materials.
• Create exhibit interactives following best practices for DEAI design standards.
• Assist with exhibit planning, creation, research, and installation as part of the exhibit committee.
• Participate in monthly gallery maintenance and cleaning duties.

Other Duties

●       Participate in various outreach functions for the promotion of CHM programs, exhibits, and resources.

●       Assist with community-focused and fundraising events.

●       Set up and break down of Museum spaces for education programs, field trips and events.

●       Trained in Manager On Duty (MOD) role to be assigned as needed [opening/closing procedures, reception, processing sales through the register and managing front desk volunteers].

●      Assist with advertising, website, and social media updates [press releases, flyer/Ad creation].

●       Volunteer management and coordination tasks.

EDUCATION REQUIREMENTS:

●       BA/BS in Education, Public History, Museum Studies, Anthropology, or any closely related field of study.

●       At least three years of work experience in the field of education, historical interpretation, or as a museum professional. A combination of education and experience will be considered.

The Coos History Museum is an equal-opportunity employer. CHM is interested in finding the best candidate for the job and recognizes that a potential candidate may not possess all the qualifications listed above. We encourage people who believe they are a good fit to apply, even if they don’t meet all the listed qualifications.

View the full job posting on the CHM Website:

CHM Job Opportunities

To Apply:

Interested applicants should submit a resume and cover letter detailing their background and experience. Please also include two professional references.

Applications close on December 8, 2023.

Please submit to:

director@cooshistory.org

Subject Heading for correspondence:

Curator of Education Application

Title: Assistant Director of Philanthropy
Division: Development
Classification:  Salaried, regular full-time exempt
Direct Support: Director of Philanthropy
Supervises:  Events Coordinator
Salary Range:  $75,000 – $85,000 depending on experience

About this job and what you’ll do

The Assistant Director of Philanthropy supports a holistic and strategic approach to fundraising. They are a leader in the Museum’s Development program and responsible for developing and maintaining active and productive relationships with donors, sponsors, and members. By working closely with the Executive Director and Director of Philanthropy they will be part of the team that will be involved with all aspects of fundraising.

In addition to our health and welfare benefits, the museum also provides full-time employees with 10.5 paid holidays, plus three personal days per calendar year (this will be prorated based on hire date). You will also accrue two weeks of paid vacation per year for the first year of employment.

About who you are

You are passionate about raising funds for a good cause. You have 5+ years of fundraising experience that includes leading and executing successful fundraising events. You enjoy building strong relationships with funding partners and ensuring thorough and positive communication and follow-up with our partners. You have excellent attention to detail and the ability to build systems and processes that help to organize and focus fundraising activities.

Want to learn more?

For a detailed job description listing the essential functions of this position and the education, experience, and skills requirements, click here.

Importantly, we recognize and honor that the qualifications required to excel in this position can come from a range of both professional and lived experiences. In the job description we describe what we believe to be important qualifications for a candidate to have while remaining open to the diversity of experiences that can lead to these skill sets. Position descriptions are often presented in a way that leaves qualified candidates feeling unwelcome, intimidated, uncomfortable and/or unqualified to apply. Recognizing that, we strongly encourage anyone who feels passionate about this work and believes they have what it takes to thrive in this role to apply.

Want to apply?

Please email PDFs of your resume & cover letter to:  jobs@highdesertmuseum.org

The Museum provides an equal employment opportunity to all persons without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/transgender status, age, disability, veteran or marital status, genetic information or any other characteristic protected by applicable law.

Hours: 30 hours per week (.75 FTE)

Wage: $16.50/hr - $20/hr DoE

Job Summary:

We're seeking a Development Coordinator to manage key operations of the Coos Art Museum.  This multifaceted role requires overseeing grant management, developing our membership program, and coordinating activities related to donor relations, fundraising campaigns, and special events. This role requires excellent communication skills, initiative, and the ability to work independently and handle non-routine situations. This role is essential in providing administrative support to the Executive Director, assisting with project-based budget planning and financial reporting, in addition to funding proposals.

The position is hybrid-eligible but requires periodic on-site work in Coos Bay. Any applicant must be able to arrange travel to Coos Bay for in-person work.

Requirements and Qualifications 

• Experience with grant writing
• Bachelor’s degree in Fundraising, Communications, or a related field
  

• Minimum of 2 years experience in a development or fundraising role
  

• Exercises independent judgment and maintains appropriate confidentiality.
  
• Proven track record in creating and managing successful fundraising campaigns
  
• Excellent organizational and time-management skills
  
• Able to work independently and as part of a team
  
• Excellent written and verbal communication, interpersonal, and problem-solving skills
  
• Proficiency in Microsoft Office and other donor management software
  

We are aware that some people are less likely to apply for jobs unless they meet every qualification in the job description including the preferred qualifications. We are most interested in finding the best candidate for the job and recognize that a successful candidate may come from a less traditional career trajectory, such as having skills and abilities gained outside a classroom context, or an equivalent skill set. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

For more information or to apply, visit https://www.coosart.org/opportunities/

Applications accepted until November 30, 2023.

OMSI has multiple open jbs.

• Director of Development. Application deadline Nov 21, 2023.
• Outdoor Education Program Supervisor
• Traveling Education Instructor

See more.