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Administrative Coordinator Position - Oregon Jewish Museum and Center for Holocaust Education

28 May 2024 4:09 PM | Anonymous member

P/T Position - 30 hours a week with health benefits

Monday - Friday 9am-3pm, with occasional evening and weekend hours

This position is not hybrid

$25 per hour

Job Description

The Administrative Coordinator is responsible for performing a variety of important administrative tasks and assisting the Executive Director as needed. An ability to collaborate as well as work independently, problem solve, multitask, manage complex schedules, and meet changing and at times tight deadlines is essential to the role. Possessing a strong attention to detail is a must.

Primary Responsibilities

Board and Committee Support

Manage the calendar and schedule meetings for Board and other museum committee meetings.

Attend Board and other museum committee meetings and record minutes as needed.

Donation Processing - Database Work

Assist OJMCHE’s Administrator with the entry of donations into the museum’s database, creation of acknowledgement letters, report generation, and list management


Assist Chief Operating and Advancement Officer with updating membership invitation and renewal letters

Maintain schedule for membership mailings

Process both new and renewal memberships, by entering membership donations into database and producing acknowledgement letters

Process bulk membership mailings that include the acknowledgement letter, membership cards, guest passes, and other material as needed

Stay apprised of inventory of all membership collateral (donation cards, membership cards, return envelopes, etc.) and replenish as needed

Office Coordination

Answer telephone and provide a welcome high-level of customer service

Receive deliveries

Preform other general administrative tasks as needed

Secondary Responsibilities


Coordinate catering and staffing for museum member events

Provide event support when needed on larger projects including the museum’s annual fundraising Gala

Work with individuals who wish to rent museum spaces for private events

Additional Office Support

Assist with maintaining office equipment and facilities by scheduling service calls when needed


College degree or equivalent

Proven administrative experience

Strong time-management skills

Aptitude for learning new software and systems

Comfortable handling confidential information

To Apply

Send a resume and cover letter to Position open until filled.


The Oregon Jewish Museum and Center for Holocaust Education explores the legacy of the Jewish experience in Oregon, teaches the enduring and universal relevance of the Holocaust, and provides opportunities for intercultural conversations.


The Oregon Jewish Museum and Center for Holocaust Education respects, values, and celebrates the unique attributes, characteristics, and perspectives that make each person who they are. We believe that our strength lies in our diversity among the broad range of people we serve. We consider diversity and inclusion a driver of our excellence and seek out diversity of participation, thought, and action. Our goal is for OJMCHE staff, board, members, and partners to reflect and embrace these core values. OJMCHE is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status, or other differences. 

Mailing Address: PO Box 8604, Portland, OR 97207
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