Jobs and Internships

To Apply

• Please send your resume and a brief cover letter to bwinchell@worldforestry.org by May 2, 2025.
• Only candidates chosen to interview will be contacted. Please no phone calls.

Visitor Services Associate 
Overview
For over half a century, World Forestry Center has worked at the intersection of people and forests. As a nonprofit organization dedicated to creating and inspiring champions of sustainable forestry, we offer experiences that inspire people to value and support the economic, ecological, and social benefits of forests. 

Located in Portland’s beautiful Washington Park, our 20,000 square foot Discovery Museum has something to engage visitors of all ages; visitors that will be learning about the importance of forests and trees from the Pacific Northwest and around the world.

We are accepting applications for a part-time Visitor Services Associate (VSA) who will be part of our team greeting and helping guests visiting the Discovery Museum. The VSA will provide excellent customer service;  process admissions; help with retail operations; and answer questions about the museum and other park attractions. When possible, the VSA will engage with visitors on the museum floor to facilitate their exploration of the exhibits.

Position Responsibilities

• Greet and process admissions for museum visitors while providing exceptional customer service in a welcoming and friendly manner.
• Assist with opening and closing procedures of the admissions desk.
• Assist with retail store day-to-day operations including stocking, processing sales and answering questions about goods.
• Respond professionally and in a timely manner to inquiries via phone and email.
• When available, provide support to Programs Team for special events.
• Liaise with Event Services Staff when needed to ensure organizers of private events in the museum have a successful and safe event.

Qualifications & Requirements

• Outstanding customer service skills and the ability to think creatively around customer service situations that result in positive outcomes.
• The ability to deal with unexpected situations calmly and professionally.
• Basic computer knowledge. Experience with Word and Excel preferred.
• Work well in a small team that is part of a larger organization.
• The ability to lift 15lbs and be physically able to walk a 5.5 acre campus. As well as bending down and ladder use.
• Ability to stand for an extended period of time.
• Valid driver’s license.

Details & Compensation

• Twelve hours per week with possible more hours to fill staffing and schedule gaps.
• $18.75 per hour.
• Hours will fall between 10:00am-4:00pm and may include at least one weekend day.
• 401k provided, with 3% safe harbor for all employees and 1% match provided for all contributing employees
• Paid sick time.
• Reciprocal access to other area attractions, such as Portland Japanese Garden, Portland Art Museum, and the Oregon Zoo.

World Forestry Center is an equal opportunity employer and does not discriminate in its selection of candidates for employment based on race, color, national origin, religions, sex or sexual orientation, marital status, disability, age, military service, family medical history, legal source of income, gender identity, political affiliation, or family leave obligations.

Job Type: Full-time
Work Location: Onsite (Goldendale, WA)
Pay: $49,000-$59,000 annually (dependent on experience and qualifications), plus benefits
Application Deadline: Before June 15; Review of applicants begins on May 15

The mission of Maryhill Museum of Art is to ignite a journey of educational enrichment in the Columbia River Gorge by preserving and interpreting art and historic collections. We achieve this by producing high-quality exhibitions and educational programs, sharing our collections with the public, maintaining an engaged member and donor support constituency, and operating our museum in accordance with the standards of the American Alliance of Museums

Position Overview: The collection at Maryhill Museum of Art includes a broad range of material that includes textiles (French couture and folk clothing); chess sets worked in many mediums; Indigenous baskets, beadwork, and carvings; oil and watercolor paintings; prints, furniture, religious icons, metal sculptures; glass; archival documents; and historic photographs.  
 
The Collections Manager/Registrar reports to and works closely with the Curator of Art. The Collections Manager/Registrar oversees all aspects of the collection and is responsible for its care and safety. This includes managing accessions and deaccessions; incoming and outgoing loans; all recordkeeping related to collections and loans (both hardcopy and digital); environmental monitoring for storage and exhibition spaces; condition reporting and assessing conservation needs; and organizing and maintaining archival storage. They act in accordance with the museum’s mission statement and values, and industry-best practices.
 
Responsibilities

• Oversee cataloging, accessioning, and deaccessioning; creating archival housing for items; maintaining both physical and digital records; maintaining digital collections management system (PastPerfect Online); inventory reports.
• Oversee the maintenance of storage and exhibitions areas which can include following integrated pest management procedures, monitoring and adjusting for environmental conditions, dusting and vacuuming, and controlling access to storage and archives.
• Develop and revise collections policies pertaining to the management and care of the collection.
• Oversee all paperwork for incoming, outgoing, and temporary loans. Work with lenders and borrowers to coordinate shipping; work with art handlers; process insurance paperwork, necessary travel documents and permits, condition reports, and manage inventory lists.
• Assist and work with organizations and individuals who submit research or image requests.
• Monitor fiscal oversight of the collections and related expenditures.
• Work with Curator of Art to install/deinstall exhibitions, including annual Pacific Northwest Plein Air in the Columbia River Gorge exhibition. Every two years the Collections Manager/Registrar will direct the install/deinstall of six Théâtre de la Mode sets (three down and three up).
• Staff the Collections and Exhibitions Committee.
• Perform other duties as assigned.

Job Qualifications and Expected Knowledge

• Master’s degree in museum studies or related field.
• 3+ years of experience with museum collections.
• Demonstrated understanding of professional museum practices and standards, including registration methods, loan paperwork, safe object handling, conservation, packing and shipping of objects.
• Knowledge of laws and regulations as it pertains to materials in the collections such as: NAGPRA, CITES, Migratory Bird Treaty Act, etc.
• Familiarity with safety protocols, procedures, and regulations, including knowledge of proper lifting techniques, how to use personal protective equipment (PPE), handling hazardous materials, and emergency response protocols.
• Familiarity with PastPerfect software.
• Solid organizational skills with great attention to detail.
• Must be able to work independently and with small groups.

Physical Demands

• Ability to move around the museum or be sedentary for multiple hours at a time.
• Must be able to regularly lift up to 25 lbs.
• Must be able to bend, climb stairs and ladders, crouch, crawl.  

Institutional Overview
Maryhill Museum of Art occupies a historic Beaux-Arts mansion that is situated on 5,300 acres with panoramic views of the Columbia River. The museum was founded by Northwest entrepreneur and visionary Sam Hill, encouraged by modern dance pioneer Loïe Fuller. The museum was chartered in 1923, dedicated by Queen Marie of Romania in 1926, and opened to the public in 1940.
 
Maryhill Museum of Art’s exhibitions feature more than 80 works by Auguste Rodin, European and American paintings, furniture and ephemera from the palaces of the Romanian royal family, Orthodox Christian icons, an international array of chess sets, and the renowned Théâtre de la Mode (mannequins attired in designer fashions of post-World War II Paris). Indigenous North American baskets were a collecting interest of Hill and the museum in now home to examples from across the continent.
 
Maryhill’s William and Catherine Dickson Sculpture Park features more than a dozen large-scale works by Pacific Northwest artists. The Maryhill Overlook is a site-specific sculpture by noted Portland architect Brad Cloepfil. A life-size replica of Stonehenge—Stonehenge Memorial—is located four miles east of the museum. Sam Hill built it to memorialize local men who perished in World War I.  
 
See collection highlights: https://artsandculture.google.com/partner/maryhill-museum-of-art
 
How to Apply: Please email cover letter and résumé to Steven L. Grafe, Curator of Art, at careers@maryhillmuseum.org before June 15, 2025. Review of applicants begins on May 15, 2025.

Maryhill Museum of Art provides equal employment opportunities without regard to race, color, religion, national origin, sexual orientation, pregnancy, medical condition, marital status, veteran status, citizenship, sex, age, or other classifications identified and protected by applicable federal, state, and local law.

POSITION TITLE:  Community Engagement Coordinator

FLSA STATUS:  Full-time, Hourly, Non-Exempt

WAGE:  $20.00 - $24.00/hour, commensurate with experience

SUMMARY DESCRIPTION

Under the direct supervision of the Executive Director, the Community Engagement Coordinator is responsible for overseeing several important programs that directly connect the Tillamook County Pioneer Museum to the people we serve. The Coordinator will develop promotional materials, press releases, and social media posts on behalf of the museum and Kilchis Point Reserve to better reach our visitors and potential patrons. They will also oversee our volunteer program, who serve a critical role in our daily operation, and work in collaboration with other staff to ensure volunteers both have a fulfilling experience and support the museum’s mission effectively. In addition, the Coordinator will also assist the Executive Director in managing our membership program by cultivating relationships with participants, processing membership applications, distributing relevant materials, and documenting their donations. The ideal candidate is community-driven, outgoing, flexible, and able to simultaneously consider both the goals of the organization and our stakeholders.

PRIMARY RESPONSIBILITIES

Marketing, Social Media, and Public Relations (40%):

• Develop promotional materials for the Museum and Kilchis Point Reserve, exhibits, programs, and events across a wide variety of methods.
• Oversee Museum and Kilchis Point Reserve social media accounts including working with other staff members to develop content for social media platforms.
• Develop and distribute regular newsletters for distribution via email and print.
• Serve as primary webmaster for the Museum’s website.

Volunteer Coordination (30%):

• Oversee Museum volunteer program, including recruitment efforts, developing and executing onboarding and training, scheduling, and regularly supervising their work.
• Develops Volunteer Appreciation materials and programs.
• Works collaboratively with other staff members to identify and develop volunteer projects that support other department strategic goals.

Development Assistance (30%):

• Manage Museum Membership and Kilchis Point Reserve Friends programs by promoting the programs, processing new and renewed applications, and distributing membership materials such as newsletters, reminders, and annual reports.
• Process incoming monetary donations and track their information within our membership platform, as well as preparing receipt documentation for donors.
• Work collaboratively with other staff to plan member exclusive events.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to work well and regularly with others, including diverse personalities of museum visitors and volunteers.
• Practice good organizational and time management skills.
• Be flexible and able to meet challenges as they arise.
• Adaptable and willing to work in many different capacities.
• Willing to learn new skills and knowledge quickly.
• Willing to get to know and work with community audiences and partner organizations.
• “Go-getter” attitude with a proactive work approach.
• Ability to communicate effectively in English. Spanish language fluency is also a benefit.
• Ability to work with little supervision, and bring an innovative approach to the work environment.

EDUCATION, EXPERIENCE, AND QUALIFICATIONS

• Associate or Bachelor's degree preferred or three years relevant experience.
• Experience with developing social media and/or promotional materials.
• Experience with working with many individuals and cultivating relationships with stakeholders and community partners.
• Experience with managing databases, sensitive data and financial records.
• Familiarity with museums and best practices preferred.
• Familiarity with local area, community, and history preferred.
• Strong verbal and written communicative skills.
• Must have reliable transportation and be able to travel for business-related purposes.
• Must possess a current valid Driver's License.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Work is usually performed during regular business hours at the Tillamook County Pioneer Museum; however, the Community Engagement Coordinator must be occasionally available on weekends and evenings for specific duties and/or activities. Work is performed in a variety of settings and at various sites throughout the Museum and its properties. Some exposure to dust, fumes, and vapors is possible due to exhibits. Some exposure to heat and cold in the collections storage locations. Position requires one to sit at the computer and desk, stand, climb stairs, bend, stoop, and lift to move objects, retrieve files, and pull/push, lift, and carry light objects.

BENEFITS

Starting wage between $20.00-$24.00 per hour, commensurate with experience, with an expected schedule of 40 hours per week (equivalent annual salary approximately $42,000-$50,000). Additionally, full-time employees receive paid vacation and sick leave, 11 paid holidays (including one personal day), health, dental, and visual insurance coverage, and a retirement plan.

TO APPLY

Please submit a cover letter, resume, and three professional references to opportunities@tcpm.org. The application deadline is May 15, 2025.

Equal Opportunity Employer Statement

The Tillamook County Pioneer Museum (TCPM) is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. TCPM makes hiring decisions based solely on qualifications, merit, and business needs at the time.

About Tillamook County Pioneer Museum

TCPM contains a collection of over 55,000 artifacts, including objects in storage at the museum and two additional storage facilities. We maintain three separate properties, including Kilchis Point Reserve, a 200-acre wetland along Tillamook Bay with an interpretive walking trail. We strive to serve both the community and visitors to the North Oregon Coast. The right candidate for this position will help us maintain our mission to “… preserve and interpret the Natural and Cultural Heritage of the North Oregon Coast and to foster appreciation and respect of the [same].”

About Oregon Black Pioneers
Oregon Black Pioneers (OBP) is Oregon’s only historical society dedicated to preserving and presenting the experiences of African Americans statewide. Since 1993, our organization has illuminated the seldom-told history of people of African descent in Oregon through historical research, original exhibits and publications, public programs, and collaborative projects which commemorate and preserve our state’s unique African American heritage.

Education Manager position
Oregon Black Pioneers (OBP) seeks an experienced professional to lead the organization’s services to K-12 students and teachers. Under the supervision of OBP’s Executive Director, and in collaboration with the staff and Board of OBP, this full time employee will be responsible for the planning, implementation and evaluation of new standards-aligned programs which use Oregon’s Black history as a means to inspire and empower young learners.

Qualified candidates will have experience working directly with children, teens, and young adults in either formal or informal learning environments. Successful applicants will have a demonstrated work history which includes developing lesson plans, curricula, or other learning resources for classroom settings, and leading professional development opportunities for classroom educators. Candidates with additional public speaking and historical research experience are especially desired.

Duties
Educational Instruction

• Develop age and grade appropriate presentations on relevant Oregon Black history topics.
• Respond to requests for classroom presentations and provide onsite instruction.
• Facilitate off-site field trip opportunities for schools using information and resources developed by Oregon Black Pioneers.
• Create and lead original youth-oriented Black history programming to be offered on a recurring basis in Portland.

Professional Development

• Create and lead annual or bi-annual educator workshops with the goal of providing continuing education resources and connecting schools with Oregon Black Pioneers resources.
• Represent Oregon Black Pioneers at regional and national education conferences, symposia, and meetings.

Resource Creation and Evaluation

• Research and develop new educational resources for Oregon classrooms, such as lesson plans, activities and handouts, articles, slideshows, and traveling trunks.
• Coordinate and lead the creation of a new curriculum project related to Oregon’s historic Black newspapers.
• Evaluate existing Oregon Black Pioneers lesson plans and resources and make improvements as necessary.

Other

• Build and maintain relationships with OBP partners and stakeholders with related educational goals (e.g.: Center for Black Student Excellence, Oregon Department of Education, Oregon Historical Society, etc.).
• Participate in other Oregon Black Pioneers programs and events as needed.

The Most Qualified candidate has

• 5+ years’ experience as a classroom educator.
• 3+ years’ creating and leading professional development programs and workshops.
• A deep familiarity with Oregon’s latest social studies and ethnic studies standards.
• Experience working with primarily Black and POC student groups.
• Knowledge of Oregon’s Black history.

Required Qualifications

• A commitment to racial equity and the principles of inclusion and accessibility.
• Bachelor’s degree or higher in a relevant field.
• Exceptional organizational skills and team working abilities.

Hours

• 30 hours per week. Exact workdays and hours can be flexible based on organizational needs. Candidate must be available for in-person meetings, weekly virtual meetings, daily emails, and periodic phone calls.

Travel
10-15%, in state. Selected candidate must have reliable transportation.

Location
OBP’s Portland Office

Working Conditions & Physical Requirements
The work is primarily performed in an office setting and/or remotely. This is largely a sedentary position that requires the employee to sit, stand, walk, and bend, and regularly require moving materials and equipment and travel to offsite locations. We are committed to providing reasonable accommodations for pregnant people and individuals with disabilities, including in the application process. If you need a reasonable accommodation to participate in the application or interview process, please send us an email.

Salary
$45,000 - $49,000 annually, plus benefits. A minimum of 40 hours of PTO and nine paid holidays.

To apply, please submit a resume and cover letter to jobs@oregonblackpioneers.org by 5/19/25.

Equal Opportunity Employer
Oregon Black Pioneers provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

About Oregon Black Pioneers
Oregon Black Pioneers is Oregon’s only historical society dedicated to preserving and presenting the experiences of African Americans statewide. Since 1993, our organization has illuminated the seldom-told history of people of African descent in Oregon through historical research, original exhibits and publications, public programs, and collaborative projects which commemorate and preserve our state’s unique African American heritage.

About the Letitia Carson Legacy Project
The Letitia Carson Legacy Project (LCLP) is a collaborative partnership between five organizations –Oregon Black Pioneers, Black Oregon Land Trust, Mudbone Grown, the Linn- Benton Counties NAACP Branch, and Oregon State University– committed to honoring the legacy of Letitia Carson. Carson was a 19th century Black rancher, farmer and midwife, who became the matriarch of a large mixed-race family whose descendants live throughout the Pacific Northwest today. The LCLP uses research, public education, and land stewardship to elevate Letitia’s story, and inspire future generations of Black and Indigenous Oregonians and community members.

Letitia Carson Legacy Project Coordinator position
Oregon Black Pioneers seeks a dynamic and organized professional to coordinate the activities of the Letitia Carson Legacy Project (LCLP). Under the supervision of Oregon Black Pioneers’ Executive Director, and in collaboration with the staff of Oregon Black Pioneers and other LCLP partner organizations, this part time employee will be responsible for the planning, implementation and evaluation of the LCLP’s outreach, events, and digital materials.

Qualified candidates will have experience leading public programs in informal learning settings, and in planning and leading in-person and virtual meetings for dispersed teams. Candidates with public speaking experience, and experience in web development and social media, are especially desired.

Duties
Project Coordination

• Work with individuals, tribal representatives, and funders to support LCLP efforts to preserve Letitia Carson’s lands and story.
• Build and maintain relationships with LCLP partners and stakeholders through regular project updates and periodic meetings.
• Work with LCLP partners and stakeholders around the state to set Project goals and plans for research and public engagement opportunities.
• Coordination of Stephens Cemetery restoration efforts with the goal of creating new public access to Letitia and Andrew Carson’s grave sites in Myrtle Creek.
• Quarterly check-ins on progress and goals with The Ford Family Foundation staff in Roseburg.

Events

• Lead the planning and implementation of the annual one-day LCLP Symposium on Oregon State University campus in Corvallis.
• Development of at least one Letitia Carson-related in-person public program in Douglas County in collaboration with area museums, libraries, funders, and university extension offices.
• Work with faculty of Letitia Carson Elementary School in Corvallis to support annual field trip to the Carson DLC land in Soap Creek.
• Work with site partners (OSU Beef Ranch managers in Benton County; private landowners in Douglas County) to plan, support, and welcome invited guests and/or the public onto historic Letitia Carson homesteads for select events.
• Act as onsite representative at LCLP events. Will be able to relate Letitia Carson’ story and guide guests through participatory learning activities.

Digital History Collection

• Will manage updates and improvements to the Letitia Carson Digital History Collection, an accessible online repository of scholarship and photos related to Letitia Carson and the LCLP, currently built on the Omeka platform.

Other

• Support the transportation of the Letitia Carson traveling exhibit to and from host sites across Oregon.
• Work with Oregon Black Pioneers staff to develop educational resources, lesson plans, etc. related to Letitia Carson.
• Participate in other Oregon Black Pioneers programs and events as needed.

The Most Qualified candidate has

• Familiarity with Oregon’s Black and Indigenous communities and history, with strong preference given to those with knowledge about Letitia Carson.
• Familiarity with or the capability to develop relationships with the LCLP partners and stakeholders.
• Experience developing in-person events and digital media projects.

Required Qualifications

• A commitment to racial equity and the principles of inclusion and accessibility.
• Bachelor’s degree or higher in a related field.
• Minimum two years developing and presenting educational resources and experiences related to horticulture, Black/Indigenous foodways, public history, etc.
• Exceptional organizational skills and team working abilities.

Hours

• 20 hours per week. Exact workdays and hours can be flexible based on organizational needs. Candidate must be available for in-person meetings, weekly virtual meetings, daily emails, and periodic phone calls.

Travel
10-15%, in state. Selected candidate must have reliable transportation.

Location
Remote, based in Oregon. Preference given to candidates residing in Portland, Corvallis, or Roseburg.

Working Conditions & Physical Requirements
The work is primarily performed in an office setting and/or remotely. This is largely a sedentary position that requires the employee to sit, stand, walk, and bend, and regularly require moving materials and equipment and travel to offsite locations. We are committed to providing reasonable accommodations for pregnant people and individuals with disabilities, including in the application process. If you need a reasonable accommodation to participate in the application or interview process, please send us an email.

Salary
$30,000 annually. A minimum of 40 hours of PTO and nine paid holidays. Please note that as a part-time position, limited duration position (Jan1, 2025 -Dec 31, 2025), this role does NOT include health insurance.

To apply, please submit a resume and cover letter to jobs@oregonblackpioneers.org by 5/19/25.

Equal Opportunity Employer
Oregon Black Pioneers provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Company: Columbia Gorge Museum
Location: 990 SW Rock Creek Drive Stevenson WA 98648
Position: Events Supervisor/Front Desk
Classification: Part-Time, 20 - 38 hours per week ($18 to $22 dependent on experience)
Reports To: Executive Director

JOB SUMMARY:

Working with the Executive Director, this position schedules and facilitates the events that happen internally and externally. These include art gallery openings, gala/fundraising events, and other special events as designed. This position will maintain a project budget, tracking all financial transactions, and give reports. Additionally, they assist in front desk and store coverage, only as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Develop (with the Executive Director) and oversee events and programs that enrich the CGM, their members, and community. Additionally, help ensure that outside vendor events are successful and properly staffed.

Closely review schedules making sure there is ample coverage for events. Work with the Visitor Services Manager to ensure the Museum volunteers and staff as appropriate for the event.

Positive energy, creative solution-finding, forward-thinking, plans ahead

Has an eye for detail and maintains a clean, organized workspace. Maintains records and gives reports as needed. This position has a flexible schedule that supports great events.

SUPERVISORY RESPONSIBILITIES:

Directly supervises volunteers according to the organization's policies and procedures. Responsibilities include scheduling, training, and directing work for volunteers and staff, information management, reporting accurate income/expense–gross/net.

DESIRED KNOWLEDGE/SKILLS:

Creative, dependable, analytical, organized, and flexible. Professional and friendly demeanor. Understanding of museum culture and collections or willingness to learn. Ability to communicate with many kinds of visitors and co-workers. Excellent at planning in advance and communicating plans.

EDUCATION AND WORK EXPERIENCE:

High school diploma or equivalent, some college preferred. Retail and some supervisory experience preferred. Experience working with the event planning community.

• Flexibility in scheduling and duties is highly valued.
• Sick time accrues per state regulations and is reviewed annually.
• 401K option available.
• Other duties assigned to support the Museum’s mission.

If interested, please email a cover letter and resume to the Executive Director, Louise Palermo, at l.palermo@columbiagorge.org

Position Title: Collections Manager

Rate of Pay: $37,500 – 42,500 salary DOE

Salary Classification: EXEMPT/ FULL TIME (40 hrs./ in person)

The CCHS fosters a deeper understanding of the history, culture, waterways, and people of Coos County and Oregon’s South Coast. Through the work of the Coos History Museum, we preserve and share stories, artifacts, photographs, and documents that illuminate our past and present. By creating meaningful and engaging educational programs and exhibits, we aim to deepen understanding and foster a strong connection to our regional heritage. Visit our website for more information: https://cooshistory.org/

POSITION SUMMARY

The Coos History Museum is seeking a detail-oriented and dedicated Collections Manager to oversee and enhance our collections, archives, and research library. This role ensures the integrity, accessibility, and preservation of our collections while supporting exhibitions, public engagement, and programs.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Collections, Archives, and Research Library (75%)

• Build and develop museum collections through the identification, appraisal, and acquisition of appropriate objects representing local history and culture.
• Oversee and process collections and loans, ensuring proper cleaning, documentation, and storage.
• Maintain and secure collection storage areas and exhibit galleries by implementing pest management, safety, security, and cleaning protocols.
• Manage accession records, object files, collections management database, and online portal.
• Conduct object inventories and assess storage spaces to ensure optimal object preservation.
• Maintain detailed and accessible records on the Museum’s past and current outreach, notification, consultation, and repatriation processes with Indigenous communities.
• Review and update collections management policies and procedures.
• Ensure compliance with ethical and legal standards for the repatriation, acquisition, and management of cultural materials.
• Lead scanning, digitization, and archival media migration projects.
• Manage archival document projects, including map flattening, storage assessment, and rehousing.
• Collaborate with staff to research and document collections for publications and public use.
• Assist with public research requests/visits and process reproduction requests while managing the Museum’s image rights and reproduction policies.

Volunteer Management and Outreach (10%)

• Recruit, train, and manage volunteers and interns for various collections and research projects.
• Participate in curatorial committee meetings by preparing materials and making recommendations for accessions, deaccessions, and collections planning.
• Engage with the public through lectures, tours, workshops, and research assistance.

Exhibits (10%)

• Support through identification, research, and acquisition of objects associated with exhibition themes.
• Participate in brainstorming and exhibition development meetings; perform historical research.
• Assist with exhibition installation and de-installations.
• Perform necessary condition reporting and database updates as required.

Other Duties (5%)

• Assist with preparing materials for grant applications, strategic planning, budgeting, and fundraising related to the Museum’s collection, exhibitions, and related projects.
• Assist with preparing collections-based social media, news blog posts, and related marketing.
• Assist with facilities, safety, and security of building and collections.
• Keep current on developments in the fields of Oregon history and museology; stay current with professional best practices in collections.
• Other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor’s degree in Museum Studies, Anthropology, Public History or related program.
• At least 2 years of experience in collections management, registration or related museum role.
• Demonstrated experience with object handling, preservation, and collections documentation from acquisition to object/archival long term care.
• Solid computer skills using Microsoft Office and Google Workspace.
• Experience working with museum collection management databases, PastPerfect preferred.
• Previous experience with NAGPRA and Native American collections preferred but not required.
• Requires strong attention to detail, adequate visual acuity, ability to grasp and handle objects.
• Ability to lift a minimum of 30 pounds; 50 lbs+ when working with assistance.
• Ability to communicate effectively through reading, writing, and speaking in person or by telephone.
• Ability to manage simultaneous priorities and meet deadlines.
• Self-motivated with the ability to work independently.
• Requires occasional evening and weekend work to support programming and exhibits.
• Must have reliable transportation and may require off-site travel.
• Must pass a background check.

BENEFITS OFFERED:

• Paid Time Off
• Paid Sick Leave and Federal Holidays
• Medical Insurance Expense Reimbursement
• Complimentary museum membership
• Employee Discount
• Free Parking

This is an exciting opportunity for a skilled professional to contribute to preserving history and making it accessible to the public. Join our team and make a lasting impact!

To Apply:

Interested applicants should submit a resume and cover letter detailing their background and experience. Please also include two professional references.

Applications will be reviewed on a rolling basis and position is open until filled.

Please submit to:

director@cooshistory.org

Subject Heading for correspondence: Collections Manager Application

Job Title: Collections Manager
Status: Full-time, exempt
Salary: $33,280 - $41,600 DoE
Application Deadline: April 16

About Coos Art Museum

Coos Art Museum, located in the coastal town of Coos Bay, Oregon, is a dynamic cultural institution dedicated to celebrating the arts and nurturing creativity within our community. As the sole art museum along the Oregon Coast and the state's third-oldest art museum, we take pride in being a welcoming community gathering place that lowers conceptual and physical barriers to the arts and enhances the museum's relevance for local residents. Our museum hosts a rotating selection of up to 20 exhibitions each year, sourced from local and regional artists and institutions. We offer a wide range of educational programs, including classes, workshops, and outreach initiatives, along with frequent public events, designed to engage artists of all ages. With a mission to enrich lives through art, Coos Art Museum serves as a cultural resource on the Oregon Coast, igniting inspiration and fostering connections through the transformative power of visual arts. For additional information, please visit www.coosartmuseum.org.

Position Overview:

We seek a motivated and versatile Collections Manager who is excited to make a significant impact in a small, close-knit team environment. This role is perfect for someone who thrives in a hands-on, multi-faceted position and is passionate about supporting the arts in a rural setting. As the Collections Manager, you will maintain the physical well-being and documentation of Coos Art Museum’s Permanent Collection. This role ensures the proper stewardship of the collection through policies, procedures, and best practices in collection management, registration, and preservation. The Collections Manager also develops exhibitions from the Permanent Collection, working collaboratively with the Executive Director and museum staff.

While we have a small team and a modest budget, we are rich in creativity, ambition, and community spirit. This is an exciting opportunity for someone who is eager to bring fresh ideas, innovative approaches, and a commitment to excellence in all aspects of collections and exhibition management.

Key Responsibilities:

Collections (65%)

• Review and compile institutional policies and relevant governance guidelines to develop and implement a comprehensive Collections Management Policy.
• Lead the transition to a new collections database management system and ensure accurate data migration and training for relevant staff.
• Oversee the care, conservation, and documentation of the Permanent Collection.
• Maintain and update collection records, including provenance research, condition reports, and insurance valuations.
• Manage acquisitions, deaccessions, and collection growth in alignment with Museum policies.
• Serve as chair of the Acquisitions Committee, facilitating discussions and documentation related to collection development.
• Conduct scholarly research on collection items to support interpretation, exhibitions, and publications.
• Ensure proper storage, conservation, and risk management for collection objects.
• Assist with fundraising efforts by leading special collection tours and collaborating on grant applications.
• Serve as the primary point of contact for artist and donor inquiries regarding collection pieces.
• Work closely with sales staff to ensure accurate reporting of transactions, availability, and artist information.
• Monitor artwork rotation and coordinate with artists on loan agreements and returns.
• Assist with artwork intake, cataloging, and outgoing/incoming condition checks.

Exhibitions (25%)

• Plan and curate exhibitions drawn from the Permanent Collection, ensuring alignment with the museum’s mission.
• Research collection works to develop interpretive materials, wall texts, and didactics.
• Collaborate with museum staff on exhibition layouts and installation.
• Track exhibition schedules and work with the Executive Director to align with institutional goals.
• Ensure exhibition preparation, such as framing, conservation, and photography of collection artworks.

Note on Temporary Duties:

In addition to the primary responsibilities listed, this role will temporarily assume certain duties of Rental Sales Gallery Manager while that employee is on medical leave. These temporary tasks include tracking and inventory of the Rental Sales Collection, timely renewal of relevant paperwork, curation of Rental Sales displays, and other relevant administrative tasks.

The Collections Manager will receive support and training on these temporary duties. Upon the employee’s return or a change in staffing needs, the position will shift to focus fully on collections management, policy development, and related duties. This coverage will not replace core Collections priorities.

Requirements and Qualifications:

• Bachelor’s degree in museum studies, arts administration, or a related field.
• 3-5 years of experience in a similar role within a museum or cultural institution.
• Strong organizational and project management skills.
• Demonstrated ability to work effectively within a small team and manage multiple responsibilities.
• Excellent communication and interpersonal skills.
• Passion for the arts and a commitment to community engagement.
• Willingness to live and work in a rural coastal community.

We are aware that some people are less likely to apply for jobs unless they meet every qualification in the job description including the preferred qualifications. We are most interested in finding the best candidate for the job and recognize that a successful candidate may come from a less traditional career trajectory, such as having skills and abilities gained outside a classroom context, or an equivalent skill set. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

Benefits:

While Coos Art Museum does not currently offer a group health insurance plan, we may provide a monthly healthcare reimbursement stipend to support employees in securing their own health coverage. Additional benefits include paid vacation, sick leave, and holidays.

To Apply:

To apply, please visit coosartmuseum.org/collections-manager to submit your application and materials by April 16, 2025.

For questions or more information about the position, contact Lydia Heins at lheins@coosartmuseum.org.

Hiring Statement

Coos Art Museum is committed to creating an inclusive environment where a wide range of perspectives, experiences, and backgrounds are welcomed and valued. As a community museum, we recognize that art is enriched by the many ways people experience the world, and we seek team members who share our passion for engaging diverse audiences through lifelong learning. We are an Equal Opportunity Employer and welcome all qualified applicants.

JOB TITLE: LIBRARY DIRECTOR

DEPARTMENT: Library

REPORTS TO: Executive Director

FLSA STATUS: Exempt

HOURS PER WEEK: 40

UNION POSITION: No

PAY RANGE: 112k – 125k annually

Application Deadline: April 6, 2025

ABOUT THE POSITION AND US

The Oregon Historical Society seeks a visionary library and archive professional with a passion for providing leadership for collections stewardship, broad public access to library collections and digital resources, building visibility and resources, cultivating relationships, and community engagement for the position of Library Director. The ideal candidate will be a strategic thinker with a proven record for collections management, project planning, outreach, fundraising, developing and managing a complex budget, and directing staff and library operations, as well as a solid grounding in Pacific Northwest and/or US history.

The Library Director will lead an experienced and dedicated team of professional librarians, archivists, and public historians to drive mission-related projects and priorities supported by OHS’s strategic plan, including three special projects currently underway and a fourth in the final planning stages:

• Citizen(s) Yasui, a two-year CLIR grant-funded collaborative digitization project with Densho will broaden access to the library’s extensive holdings originating from the Yasui family of Hood River, Oregon. 
• Portland Digital History addition to the Oregon History Project website will provide an online public resource on the people, places, and events that inform the history of Portland, Oregon based on the unique collections of OHS’s research library and museum. 
• Architecture, engineering, and design collections project to bring the library’s flagship design archive to a high standard of collections care and access.
• Improvements to library collections storage at OHS’s offsite storage facility envisioned for the successfully completed The Next 125 capital campaign.

OHS’s research library is committed to providing broad access to its collections for teaching, learning, and research, both onsite in our beautifully renovated downtown Portland library and online through robust digital collections and digital history websites. The library holds the largest collection of archival and published materials relating to the history of Oregon, including the historical regions of Oregon Country and Oregon Territory. Our collections serve as a foundation for scholars, teachers, students, and the public to research and reflect on our state and regional history. The resources and staff of the OHS Research Library play a significant role in fulfilling OHS’s mission to “preserve our state's history and make it accessible to everyone in ways that advance knowledge and inspire curiosity about all the people, places, and events that have shaped Oregon.”

The Oregon Historical Society is a private non-profit organization chartered in 1898 as the state’s historical society. OHS is dedicated to making Oregon’s long, rich history visible and accessible to all. Our research library, museum, digital platforms, educational programming, and historical journal make Oregon’s history open and accessible to all. We exist because history is powerful, and because a history as deep and rich as Oregon’s cannot be contained within a single story or point of view.

The Oregon Historical Society practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are committed to building a diverse workforce and strongly encourage applications from diverse candidates.

BENEFITS

We offer a comprehensive benefits package that includes:

· Health insurance (medical, vision, alternative care, prescription)

· Dental insurance

· Generous paid time off

· 4% matching 401(k) retirement plan

· Flexible spending accounts

· Long-term disability insurance

· Life insurance

· Employee assistance program

· Museum admission and lectures, programs and gift shop discounts

HOW TO APPLY:

Submit the following required materials at: Oregon Historical Society - Job Opportunities  

· Cover letter addressing how your personal and professional skills and experiences have prepared you for this position.

· Resume

Application Deadline: April 6, 2025.  Employment is contingent on passing a background check. 

SUMMARY

The Library Director provides leadership, vision, and direction for all aspects of the Oregon Historical Society’s (OHS’s) research library in alignment with OHS’s mission and strategic objectives and serves as a member of OHS’s senior leadership team. The position advances broad public access to and engagement with historical materials and scholarly content, stewardship and growth of the library’s collections, development of its online resources, and community partnerships and relationships, and oversees all programs and activities of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. As department director, sets the vision, priorities, and long-range plans for OHS’s research library to excel in stewardship and judicious growth of its resources, providing broad access to the library’s holdings and historical scholarship, delivering public services onsite and through relevant technologies, and cultivating community partnerships and relationships. 

2. Oversees the library’s functions, activities, holdings, and operations in alignment with institutional priorities and policies. Develops short-term plans to address specific issues as they arise.

3. Provides leadership to a team of professional staff (15-20 FTE), including librarians, archivists, and public historians.

4. As a member of OHS’s senior leadership team, participates in collective decision-making and setting institutional policies and programmatic direction. Participates in developing OHS’s institution-wide strategic plan, ensuring achievement of its goals and objectives, and evaluating outcomes. 

5. Fully participates in institutional budgetary and financial decision-making and holds signature authority on OHS accounts. Actively seeks revenue sources to support library projects and strategic priorities. Exercises independent analysis, judgement, discretion, task fulfillment, complex problem-solving, and decisiveness to accomplish institutional goals.

JOB DUTIES

Leadership

• Leads the library’s four divisions. Fosters a team-oriented and inclusive work environment that advances the work of the library, promotes innovation, and encourages and facilitates new initiatives and collaborations.

     - Reference – Provides in-person and remote reference services and direct research in OHS library collections and other resources, supports institutional projects, offers classroom instruction and workshops, and engages in other internal and external outreach 

     - Collections – Provides stewardship of the library’s archival and print holdings, including books, serials, and government documents; maps; manuscripts; sound recordings, film, and video; and photographs. Acquires, assesses, processes, describes, and preserves library materials. Maintains library online catalog, collection management system, and legacy collections information. Digitizes sound, film, and video for public access, institutional projects, and external customers.

     - Digital Collections – Provides broad access to and preservation of digitized and born-digital library holdings. Manages library’s digital collections, digital access platform, and preservation infrastructure. Digitizes and describes documents, photographs, and other items for public access, institutional projects, and external customers.

     - Digital History – Produces scholarly content shared via the library’s four primary-source-based online public history websites The Oregon Encyclopedia, Oregon History Project, Oregon TimeWeb, and Oregon History Wayfinder. Develops and maintains online platforms. Engages external authors; advised by a diverse board of volunteer scholars.

• Advances collections preservation and public access to collections and scholarly content by planning and advocating for physical and digital infrastructure improvements, maintenance, and updates; and for resourcing staff for supportive, efficient, and sustainable operations that achieve a high level of excellence.

Administrative

• Directs major library projects, including capital improvements to facilities and digital infrastructure, collections management and access, scholarly content generation, and outreach.
• Formulates or reviews and gives final approval for all library policies, ensuring they are current and robust, and conform with professional standards, best practices, institutional policy, and other requirements. Directs development, implementation, and review of library procedures to carry out policies and goals.
• Fosters relations with past and future library collection donors in alignment with institutional collecting priorities and OHS’s Collections Management Policy. Develops and refines the library’s collection development strategy to address new priorities, challenges, and opportunities.
• Has approval and signatory authority for all library collections acquisitions, loans, and removals, in compliance with OHS’s Collections Management Policy. Works with OHS staff and others to identify strategic acquisitions. Provides guidance to collections format experts in vetting and recommending acquisitions.
• Reports on the library’s progress and plans to the Executive Director on an as-needed basis.
• Reports and presents to the OHS Board of Trustees and its committees on library activities and goals. Represents the library on board committees as required.
• Serves as staff liaison for board Collections Committee, working closely with the committee chairs and museum director to develop the committee’s strategic direction and meeting agendas. Reports to the committee on matters relating to library collections and makes proposals for committee approval.

Financial

• Sets and administers the library’s annual budget in accordance with OHS policies and strategic priorities and in alignment with the institution’s financial capacity. Collaborates with members of OHS’s leadership team to set funding priorities. 
• Forecasts future departmental funding needs and priorities. 
• Manages and authorizes expenditure of budgeted library funds and negotiates contracts and other agreements in accordance with OHS financial accounting policies and procedures and in adherence with legal and ethical requirements.
• Monitors spending and revenue in multiple funds, including general operating, donor-restricted and grant funds, and endowments, to ensure effective and efficient management of resources.
• Ensures responsible management of grants and other special funding in compliance with funders’ guidelines and other requirements.

Fundraising

• Works closely with OHS’s development team to cultivate relationships with financial donors and grantors and in seeking external funding for library operations and programs.
• Monitors funding opportunities to match grant-seeking with strategic and project priorities. Authorizes grant-seeking for library projects; gives final approval for grant proposals, claims, and reports.
• Oversees or directly administers library grants and projects, including plan development, proposal writing, and reports. 

Personnel

• Directly supervises library division managers, including Reference Services Manager, Deputy Library Director for Collections, Digital Collections Manager, and Senior Digital History Manager & Editor. 
• Builds library team through strategic hiring and mentoring. Creates and encourages opportunities for team building, skill building, and professional service, and cultivates an ethic of stewardship, public service, lifelong learning, safety, collegiality, and collaboration.
• Works collaboratively with Human Resources and library managers to develop accurate and detailed job descriptions and to follow sound practices to hire and retain a skilled and diverse library workforce.

Community Engagement & Visibility

• Cultivates new community relationships and strengthens existing partnerships to inspire broad public engagement with, increased access to, and new content for the library’s collection and its digital resources.
• Directs the planning and development of library-sponsored exhibits, publications, and special events that promote library collections and      expand their use in research, education, and creative projects. 
• Serves on institution-wide and external committees to develop partnerships, policies, programs, publications, and exhibits that benefit cultural heritage collections and promote the understanding of Oregon history. 
• With support from OHS’s marketing and communications team, promotes library collections and digital resources, programs, projects, and services.
• Serves as primary spokesperson for OHS’s research library. Makes presentations at professional conferences, public programs, and other venues. 
• Represents OHS in professional organizations and other groups, and at community events. 

General

• Stays abreast of current practices, trends, and developments in libraries, archives, and public history, and communicates advancements and emerging directions with staff, leadership, and other stakeholders. 
• Employs management techniques effectively in directing, planning, organizing, staffing, coordinating, budgeting, and evaluating the library’s operations.
• Displays excellent communication skills including oral and written presentation, persuasion, and negotiation skills required in working with customers and/or coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.
• Guided by OHS’s mission in daily work, aspires and inspires others to enact the Society’s values of integrity, invitation, equity and inclusion, cultural humility, accessibility, and learning. Adheres to OHS policies and professional standards of the American Library Association, Society of American Archivists, American Association for State and Local History, National Council on Public History, and Oral History Association.
• Maintains punctual, regular, and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation. 
• Respectfully takes direction from supervisor. 
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES 

The Library Director provides direct supervision of all library division managers: Deputy Library Director for Collections, Senior Digital History Manager & Editor, Digital Collections Manager, and Reference Services Manager. This includes assigning tasks, maintaining schedules, performance management, hiring, and termination. May also supervise other staff, volunteers, and interns.

Requirements

QUALIFICATIONS 

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

Master’s degree in library information science from an ALA-accredited program with concentration in archives management or advanced degree in one or more fields relevant to the position. Strong subject knowledge of Pacific Northwest or US history. In addition:

• At least ten years of progressively responsible experience working in a medium-to-large research library or archive, or in special collections in an academic or public library.
• At least three years of program management and supervisory experience, including management of librarians and other professionals.
• At least two years of direct experience developing and managing budgets (can be concurrent with special collections and supervisory experience), preferably in a nonprofit setting.

Required:

• Working knowledge of library operations, current principles and trends, and best practices for collections management and use for special collections or archives, with expertise in one or more special collections formats, including manuscripts, photographs, film and video, sound recordings, maps, and rare books, with demonstrable interest in other areas.
• Knowledge of current library technology, including integrated library systems, collection management systems, server and cloud storage, and other relevant library applications and equipment.
• Demonstrated proficiency in collection development and management, including digitized and born-digital materials.
• Experience developing, managing, and implementing large-scale projects in libraries and/or archives, including grants, time-limited activities, or special initiatives; ability to manage multiple projects and deadlines and maintain strong communication of project process. Track record of success in grant writing and management.
• Experience developing and writing a variety of complex library procedures and policies for both internal and external use.
•  Knowledge of legal and ethical issues pertaining to libraries and archives, including copyright, privacy, acquisitions, online publication, and other relevant matters.
• Knowledge of personnel management and applicable laws.
• Commitment to equity, diversity, and inclusion.
• Exceptional verbal and written communication abilities and strong interpersonal skills. Ability to work with a diverse group of colleagues, researchers, donors, and other individuals and communities. 
• Ability to articulate a vision for the value of historical collections to learning, research, teaching, and community engagement.
• Professional involvement in the fields of archives or libraries, including participation in professional associations, demonstrated through publications and other activities.

Preferred:

• Working knowledge of the principles of library and archive facilities design and management.
• Direct experience with fundraising and cultivating prospective and existing benefactors.
• Academic training and professional experience in public history.
• Participation and leadership in local, statewide and/or regional efforts that benefit cultural heritage collections and/or promote the understanding of history.
• Knowledge of the rare book, archives, and manuscripts trades as they apply to collections acquisition.

LANGUAGE SKILLS 

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write grants and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.

MATHEMATICAL SKILLS 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

COMPUTER SKILLS

Job requires specialized computer skills. Must be adept at using various applications including specialized database, spreadsheet, report writing, project management, graphics, word processing, scheduling software and communication by e-mail. Proficiency with Microsoft Office applications and Adobe Acrobat is required. Has advanced computer job skills including creating presentations, creating and downloading forms, and preserving/backup important data. Strong facility with online searching techniques and resources. Must have familiarity with library collections management and access tools, including library online catalogs and digital content management systems, as well as cataloging and collections management software, such as OCLC Connexion and ArchivesSpace, and XML encoding.

REASONING ABILITY 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical Instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Ability to exercise initiative and independent judgment, and to make administrative decisions and interpret policies.

CERTIFICATES, LICENSES, REGISTRATIONS 

Valid driver's license.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feet; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds unassisted and climb or balance. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment ls usually quiet. This position occasionally requires the employee to work near moving mechanical parts. May be required to work with potentially hazardous materials such as historical collections containing dust and mold.

This position requires extended work hours at busy times of the year and requires travel up to 5%. Must be willing and able to work a flexible schedule to meet the demands of the position. This position is assigned to work primarily at OHS’s downtown facility, with occasional work at OHS’s Gresham Support Facility and remotely (if living in Oregon).

COVID-19 VACCINATION REQUIREMENT 

The OHS has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs from the HR Department.

Title: Executive Director

Hours Part Time: 30 hours per week

Starting wage: $45,000-50,000 annually based on experience (non-exempt)

Benefits: Health insurance is available with employer coverage up to $500/month with additional coverage (employee paid) available

Location: Columbia Pacific Heritage Museum, 115 SE Lake St. Ilwaco, WA 98624

General Description:

Join a dedicated team devoted to interpreting local history and culture for visitors and surrounding communities and lead a well respected rural cultural institution. CPHM is a professionally run museum that follows professional museum guidelines. CPHM believes deeply in ensuring access to all of our collective histories and works closely with the community, local groups, and the Chinook Indian Nation to ensure diversity in stories and interpretation of history. This position oversees the daily operations of the museum, financial and budget oversight, grant writing, staff and facility management, strategic planning, marketing, events, programming and exhibit planning. The Executive Director reports directly to the CPHM Board of Directors.

Essential Functions and Responsibilities:

Operations

• Ensures the daily operations and staffing of the museum including facilities management
  Supportive management of 6 part-time staff members including bi-yearly staff reviews
  Supportive volunteer management of about 10 regular volunteers and 15+ event specific volunteers
• In partnership with the Collections Manager, oversee the Institution’s collections policies and procedures regarding the acquisition, accession, processing, accessibility and deaccession of the collections
• In partnership with Collections Manager and Volunteer Curator, develop annual calendar of exhibits
• Organize and manage CPHM’s calendar of events, exhibit openings and fundraisers including Driftwood and Daffodils, Clamshell Railroad Days, Sip-Wrecked, Annual Membership meeting, and more.

Funding and Budget Management 

• Manages annual budgeting with support from the Board of Directors. The current budget is approximately $250,000/year and comes from a wide variety of sources including private and public grants, city and county Lodging Tax Funds, museum membership, donations and sales from the museum shop.
• Applies for and manages all grants and funding opportunities and ensures all deadlines are met
• Responsible for meeting budgetary restrictions and planning for capital expenses
• Continually seek new funding opportunities and diverse revenue streams
• Donor cultivation and outreach

Strategic Growth and Development 

• Work with the Board of Directors to develop long term plans and strategy
• Ensure the lasting legacy of the museum and relevancy within the community, future generations and museum field
• Engage with members of the NAHCOTTA Preservation Committee around preservation of CPHM’s largest artifact, the 1889 Pullman Railcar NAHCOTTA.

Community Collaboration and Marketing: 

• Work with PR and membership manager to oversee museum membership program
• Create press releases and marketing for special events and fundraisers
• Work with Content Creator and Outreach Coordinator to develop Social Media content and campaigns
• Coordinate and work collaboratively with Pacific County Tourism and Pacific County museums on Museum Month marketing campaign.

Required Knowledge, Skills and Ability:

Applicant must be organized, enthusiastic, energetic, and creative and have a passion for working with various audiences, including volunteers and the general public. A passion for local history and rural communities is a must. Nonprofit management experience not required but strongly encouraged.

Preferred Qualifications:

• Bachelor’s degree and demonstrated experience with nonprofit management encouraged
• Excellent writing and communication skills
• The ability to juggle multiple priorities and projects
• Positive attitude and ability to work independently and as part of a team
• Ability to lift 30 pounds and sit and stand for prolonged periods.

How to Apply: 

Applications will be accepted until the position is filled

Email a cover letter, resume, and 3 references (professional or academic) to Madeline Matson (CPHM’s current Executive Director) at madeline@cphm-ilwaco.org. Include job title in the email subject field. Please indicate the location where the job was seen. Please visit our website at www.columbiapacificheritagemuseum.org. If you have questions, call us at 360-642-3446

The Columbia Pacific Heritage Museum is an equal opportunity employer.

Organizational information: 

The Columbia Pacific Heritage Museum opened in 1984 in the small rural fishing village of Ilwaco, Washington. CPHM focuses on the history and lifeways of the communities that make up the Lower Columbia Region. Through robust and professional special and permanent exhibits, programming, and educational opportunities, the museum brings life to its community’s stories and ensures the continuation of this area’s important legacy.