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Museum Office Manager

13 Nov 2023 10:58 AM | Anonymous member

Position Title: Office Manager

Rate of Pay:    $16 - 19 per hour (DOE), approx. 24-28 hrs per week

Reports to:  Executive Director

Schedule: Tuesday – Thursday, 8:30 am – 5:00 pm

Salary Classification:  [PART-TIME/HOURLY/ NON-EXEMPT]


Coos History Museum seeks an outgoing, detail-oriented individual for the role of Office Manager. This fast-paced and multi-faceted opportunity involves bookkeeping and assisting with all operational and administrative tasks as delegated or assigned by the Executive Director.


Bookkeeping and Business Operations

        Document, process, file, and reconcile all financial transactions including the retail store and space rental contracts through QuickBooks Online.

       Payroll and hiring related tasks [data entry, reports, State/Federal tax and law compliance].

       Account reconciliation and implementation of the CHM budget.

       Generate invoices, accept payments, secures deposits for museum services.

       Record keeping and consistently updating the museum’s donor and membership database.

       Create and process business mailing lists and packages [contracts, memberships, bulk mailing].

       Secretarial support through reception, clerical duties, and transcription projects.

       Frequently create reports related to finance, accounting, and project management.

       Arrange, schedule and oversee appointments for different departmental needs including IT, safety, taxes, and building maintenance.

       Compliance with all CHM policies/procedures including all scheduled inspections, reporting, and protocols.

       Assist with the organization and execution of fundraising and development tasks.

       Assistants with the planning and execution of grants, events, and other museum projects.

Other Duties

       Manager On Duty (MOD) as needed; includes opening/closing procedures for the Museum’s front desk and Museum Store, managing the register and volunteers, assisting customers and processing sales.

      Assist with museum store budgeting, pricing, ordering and inventory through retail POS system.

       Receive and process reservations for tour groups, events, and programs as needed.

       Assist with rental event setup and rental customer service as needed.

       Advertising and website updating assistance.


       Associate degree or higher in business, bookkeeping, office administration or related studies.

       At least three years of office management, bookkeeping, or related experience.

       Experience with QuickBooks Online required.

View the full listing on the CHM Website:

CHM Job Opportunities

To Apply:

Interested applicants should submit a resume and cover letter detailing their background and experience. Please also include two references.

Please submit to:

Subject Heading for correspondence:

Office Manager Application

Mailing Address: P.O. Box 8604, Portland, OR 97207
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