Jobs and Internships

Job Title: Office Clerk

Reports to: Director of External Engagement / Chief Financial Officer

Status: Full Time/Non-Exempt

Salary: $36,000 - $40,000

Location: Astoria, Oregon

The Columbia River Maritime Museum is looking for an office clerk to support both the membership and accounting departments. The role will be responsible for a variety of clerical and administrative duties including preparing documents and updating database records. The office clerk will perform a combination of answering phones, processing and maintaining the museum’s membership and donor records, processing accounts payable and processing payroll.  See website for full job description: 

https://www.crmm.org/uploads/1/3/1/7/131731615/office_clerk_2023.pdf

Position Title: Museum Assistant

Organization: The History Museum of Hood River County

Location: Hood River, OR

Salary: $18-20/hour depending on experience

Hours: 20 hours a week, including Saturdays

Reports to: Executive Director 

Summary

The Hood River County Heritage Council seeks a qualified Museum Assistant to provide visitor services and clerical support for The History Museum of Hood River County. The successful candidate needs to be personable and diplomatic, a quick learner, and comfortable working within a small team. Reliability and professionalism are essential. The varied nature of this role requires the ideal candidate to have solid multitasking capabilities and organizational skills. The candidate must have skill in engaging with people of all ages, individually or in groups.

Visitor Services Duties

• Staff the front desk during museum hours

• Welcome and provide orientation to visitors

• Operate point of sale system to sell admissions, memberships, and gift shop items

• Stock and maintain gift shop inventory

Clerical Duties

• Handle correspondence, including incoming calls, emails, and letters. Respond to regularly occurring requests for information.

• Assist with social media, responding to inquiries and producing occasional content

• Assemble and maintain confidential and sensitive information related to museum stakeholders via contact management software

• Facilitate membership and donation mailings and communications

Qualifications

• Familiarity with the museum industry or an arts and culture organization

• Excellent interpersonal and verbal communication skills

• Good writing, editing, and proofreading skills  

• Knowledge of standard office administrative practices and procedures

• Attention to detail and accuracy with data entry

• Enthusiasm for helping people and for the Museum’s mission and vision. 

• Positive attitude, resourceful, with a guest-centered focus

Physical demands

Must be able to stand and sit for extended periods of time and be able to lift up to 30 pounds. May require bending, standing, pushing, climbing ladders, and using hand tools.

Please email your resume and cover letter to director@hoodriverhistorymuseum.org. Application review will begin on January 26, and will continue until the position is filled.

Position Title: Senior Associate Director of Development I
Position Type: Full-Time
Salary Range: $71,000 to $81,000
Location: Eugene

Position Summary: The Senior Associate Director of Development works as part of Development to promote university fundraising priorities and image to alumni, parents, and friends of the university. The senior associate director will be assigned to a specific unit and is responsible for the identification, cultivation, solicitation, and stewardship of donors and new prospects. This position will concentrate equally on maturing the donor pipeline (concentrating on individuals in the \“Discovery\” pool and soliciting gifts from $25k to $100k), building a major gift ($100k+) portfolio, and meeting the development goals of the unit.

This position is field-oriented, requiring frequent travel and direct contact with donors and donor prospects. The senior associate director works collaboratively with colleagues in the assigned unit, Development, and across the university to identify new prospects and strategically cultivate alumni, parents, and friends. The senior associate director will be responsible for meeting fundraising goals as they relate to the strategic needs of the university and the assigned unit, priority, or region. Performance as measured against these goals will be evaluated annually.

Reporting jointly to the Executive Director, JSMA, and the Associate Vice President for Development - Academics, this position leads the JSMA development program and is responsible for managing all fundraising activity, including representing the museum in development meetings on campus and setting fundraising goals and strategies in conjunction with leadership in the museum and Development.

This position is located in Eugene, and travel within Oregon as well as to cities in other states is an essential expectation. The position is jointly funded by JSMA and University Advancement.

Full announcement and application instructions: https://careers.uoregon.edu/en-us/job/533225/senior-associate-director-of-development-i-jsma

Yamhill County Historical Society

Job title: Education & Exhibits Manager

Terms: Temporary – 6-month Maternity Cover; 32 hours/week, part‐time, non-exempt

Location: McMinnville, OR

Salary/rate: $30 - $32/hour

Requirements: Weekend and evening work required as needed

The Yamhill County Historical Society is a 501(c)(3), not-for-profit educational and public service organization engaged to protect, preserve, and share the history and heritage of Yamhill County.

The Education & Exhibits Manager is responsible for managing the organization’s educational operations, including events, programming and tours for all ages, school programming, and exhibitions. They manage volunteers, develop, and manage associated plans, coordinate and oversee execution and curate content. Their role engages new audiences, increases museum attendance, and ensures an immersive experience. They work closely with museum staff, volunteers, and the following committees: Exhibit, Education, Events, and Editorial.

Education Management

Events Management

· Oversee and work with current YCHS committees, volunteers, sponsors, and others to produce and expand Yamhill County Historical Society’s exhibits, programs, and events at the Yamhill Valley Heritage Center.

· Manage all major annual events, including Farm Fest, Harvest Fest, Handmade Holidays Bazaar, etc.

· Manage YCHS annual program offerings.

· Further the goals of preserving and sharing Yamhill County’s agricultural history by providing family‐friendly events and programs for the community and working to improve events to increase revenue and attendance.

· Oversee all activities on the days of events or programs and be on call for any gaps in volunteer coverage.

· Work with Marketing & Volunteer Manager to coordinate volunteers for all events.

· Coordinate and manage all aspects of vendors leading up to and on the days of events, etc.

· Facilitate setup, execution, breakdown, and reset for events.

Programs & Tours Management

· Manage all aspects of Secrets of the Past speaker series.

· Manage all aspects of adult field trips including scheduling, confirming, invoicing, reporting, communicating, etc.

· Manage all aspects of field trips and Pioneer Days with schools and homeschool groups and create a master schedule. Process incoming requests, execute service agreements and generate invoices.

· Communicate consistently and trouble shoot with school partners and points‐of‐contact details for upcoming field trips to ensure a successful experience.

· Ensure accommodations are met, be accessible and actively engage in process of tours or field trips.

· Be accessible for communications with coordinators and buses.

· Coordinate volunteers for tours and field trips.

· Present program information, updates, and trainings to the volunteers

· Work with the Marketing and Volunteer Manager to write copy, schedule advertising, and coordinate photo‐releases.

· Chair the “Kid’s Activities” committee, which includes updating learning goals and station activities for the field trip program as well as activities during events on‐campus.

· Develop new interactive and immersive programming and strategies to encourage deeper participation in programs that engage new and existing audiences at the Museum.

· Develop participatory programming for new spaces within the Museum’s campus expansion.

· Develop program strategy that blends new audience engagement with respect for traditional programming for customary audiences.

· Develop and track audience engagement, including evaluation of visitor satisfaction for all public programs to determine effectiveness of audience engagement.

· Participate in strategic planning process to create a plan to engage diverse audiences.

· Strengthen and develop strategic alliances with community organizations, neighboring museums and arts organizations, and creative entrepreneurs to build sustainable relationships.

· Facilitate setup, execution, breakdown, and reset of programs.

· Coordinate all aspects of programs and tours.

Exhibit Management

· Manage committee meetings for discussions, planning, and executing of exhibitions.

· Educate committee members on the planning and executing of exhibitions.

· Participate in brainstorming exhibit ideas, researching exhibit theme, identifying short- and long-term objectives, identifying audience, and managing all other details from beginning through installation.

· Create an initial design plan and perform design work for various parts of the exhibition's visual elements.

· Coordinating the installation and de-installation of exhibits.

· Develop a plan for virtual exhibitions.

Other Duties

· Manage budgets allotted for Education, Events, and Exhibitions.

· Coordinate the ordering and acceptance of materials required for Education, Events, and Exhibitions.

· Develop, write, and submit content for the Society’s bi‐monthly newsletter.

· Work with other museum departments to ensure various museum operations can proceed without conflicts.

· Design and execute museum signage, both permanent and temporary for events and programs around the campus

· Other duties as assigned.

Please send cover letter and resume to executivedirector@yamhillcountyhistory.org.

Position open until filled.

See multiple OMSI openings here: https://omsi.applicantpool.com/jobs