Jobs and Internships

  • 09 Jul 2017 3:29 PM | Oregon Museums Association (Administrator)

    The Birthday Party Coordinator works independently to prepare for birthday parties, provide customer service for families during parties, deliver ScienceWorks programming during parties, and ensure that party facilities and materials are cleaned up at the end of the party. ScienceWorks programming for birthday parties generally includes a short demonstration with liquid nitrogen and making liquid nitrogen ice cream/juice freeze for party guests.


    Major Responsibilities  

    • Coordinate the preparation of birthday goodie bags. This involves maintaining materials on hand and requesting that materials be ordered by the Guest Services manager or Gift Shop Coordinator. Front desk staff may be available for the assembly of goodie bags.  
    • Prepare facilities for birthday parties and provide customer service for families during birthday parties. This involves setting up tables and chairs in the party room, ensuring trash and recycling bins are available, and assisting families with questions and needs related to the facility.  
    • Obtain the materials for liquid nitrogen ice cream/juice freeze demonstration. Do a short demonstration with party guests. And clean up materials from the demonstration.  
    • Ensure that party spaces are cleaned up and ready for use as museum or education space. This involves removing trash and any other materials related to parties, wiping down tables and mopping if necessary, and resetting tables, chairs, and exhibits in the party space.  
    • Provide birthday party evaluation tools to the party organizer. Based on this data, reflect on the birthday party process and the guest experience, and make recommendations for improvements.  
    • Provide support to front desk staff for short periods of time for breaks.
    • Confirm party reservations one week prior via telephone.
    • Reliability and ability to be organized, plan ahead, and manage the details related to preparing and delivering high quality programming with minimal supervision. 


    Essential Traits 

    • Reliability and ability to be organized, plan ahead, and manage the details related to preparing and delivering high quality programming with minimal supervision.  
    • Computer skills for accessing calendars, communicating, and providing support to front desk staff.  
    • Ability to work with adults and children and provide cheerful, positive, responsive customer service.  
    • Understanding of, or ability to rapidly learn, science concepts related to liquid nitrogen and phase change.  
    • Ability to demonstrate phase change using liquid nitrogen in a safe and fun activity that involves party guests.   
    • Enthusiasm for exploration and a curiosity about the world around us.  
    • Ability to work independently and to provide clear communication to the Guest Services Manager, Public Programs Coordinator, and Education Director about needs related to birthday parties.


    Commitment & Compensation

    The schedule and number of hours varies weekly. The number of hours for preparation, programming, and clean up is approximately 2.5 hrs per birthday party. Some birthday party times overlap. The total number of hours will not exceed 15 hrs/week.  


    This position requires work on Friday afternoons, weekends, and holidays.  Compensation includes free membership to Science Works Hands-On Museum. Wages depend on experience


    To Apply  

    Send a resume and cover letter to Ann@scienceworksmuseum.org

    Provide 3 professional references.

  • 09 Jul 2017 3:28 PM | Oregon Museums Association (Administrator)

    The Events Manager at ScienceWorks Hands-on Museum is responsible for developing and organizing a wide variety of special events and facility rentals, to provide cultivation and stewardship of donors, support the mission of the museum, attract a broad variety of audiences and generate a significant portion of the museum’s annual revenue.  The position requires someone who enjoys being part of a team with a well developed sense of customer service and excellent communication skills.


    RESPONSIBILITIES:

    • Serve as sales liaison for facility rentals program, responds to rental inquiries, and conducts site tours for prospective clients.  The Manager works with operations and program staff to ensure event rental client expectations and needs are exceeded
    • Act as Museum liaison for large-scale community events held at ScienceWorks, such as the Rogue Valley Earth Day Celebration.
    • Manage and coordinate the fundraising events (e.g. Science of Wine, Brews & Boogie, Fall Luncheon, etc)
    • Set, communicate, and maintain timelines and priorities for events
    • Identify vendors, secure bids, and manage contracts for events
    • Work with all event-related vendors (caterer, florist, design shop, photographer, entertainment, etc.) to ensure successful scheduling, set-up, and production for events
    • Manage event expenditures within agreed budgets and purchasing guidelines
    • Oversee the production and delivery of event materials and equipment (save the date cards, invitations, seating charts, etc.)
    • Organize delivery and acknowledgment of in-kind donations and sponsorships for events
    • Stay abreast of organizational and community happenings to avoid conflicts in planning events
    • Ensure that ScienceWorks complies with all legal requirements for an event, and keeps our neighbors in mind when planning and implementing events to ensure we are seen as a ‘good neighbor’
    • Work with marketing manager and executive director to increase awareness in the community of ScienceWorks as a rental opportunity for private and corporate events
    • Other duties as assigned

    Applications: Send your cover letter, resume and 3 references to Ann@scienceworksmuseum.org by July 23, 2017.

  • 09 Jul 2017 3:18 PM | Oregon Museums Association (Administrator)
    Position Overview:
    In June 2017, the City of Springfield Councilors approved resuming management of the Springfield Museum as proposed by the Springfield Museum Board.  With this agreement, the Museum will be under the direction of the Springfield Public Library.  This transition will provide integration of activities and programs that will serve the community.  Under the direction of the Library Manager, the Museum Curator performs professional museum services for the Springfield Museum.
     
    To learn more about the Springfield Museum, click here:
    http://www.springfield-museum.com/

    Tentatively, interviews for this position will be held during the week of August 14th, 2017.  

    40 hrs/wk; some evening and weekends required. 
    $47,236-$53,976, depending on qualifications.

    Summary of Essential Duties:
    •  Oversees day-to-day operations of the Museum to include monitoring facility for cleanliness and safety
    •  Collection management and curation of exhibits
    •  Schedules and leads volunteers
    •  Cleans displays, labels objects, photographs and documents items
    •  Researches, develops, builds and installs exhibits
    •  Identifies and designates donated items
    •  Works closely with staff, advisory boards, and external contacts to coordinate exhibits, fundraising events, and content for marketing
    •  Provides metrics and performance measures to ensure oversight and consideration of all initiatives and directives
    •  Works beyond normal business hours, including evenings and weekends, for special events
    •  Responds to customer issues

    Education and Experience:
    •  Bachelor’s Degree in museum studies, art history, anthropology or a related field; and,
    •  0-2 years of professional level museum experience in collection management and curation of exhibits (Contributing level: Grade C41)
    •  Preference may be given to those who have: Spanish language skills or a Master’s level Degree.
    •  Any equivalent combination of knowledge, skills, education and experience may be considered qualifying.

    Knowledge, Skills & Abilities:
    •  Principles and practices of professional museum work
    •  Proficiency with PastPerfect software
    •  Basic conservation and storage techniques
    •  Public relations principles
    •  Facility maintenance principles and practices
    •  Cataloguing, classifying and processing museum materials including donated items
    •  Ethical codes and accountability standards to ensure good stewardship of assets held in the public trust and to maintain public confidence
    •  Developing promotional materials
    •  Coordinating and scheduling special events
    •  Writing and administration of grants
    •  Curating rotating exhibits

    Apply
  • 06 Jul 2017 11:30 AM | Oregon Museums Association (Administrator)

    Web Developer

    Regular, Full-Time


    Have a passion for web development and a desire to support a non-profit’s success? Come join us as a Web Developer in our Marketing department! The Web Developer supports the Lead Developer in the execution of OMSI.edu and other third party site design and development. Additional responsibilities will include email marketing design, development and management, SEO coordination, and other digital design and development projects as needed.


    What you’ll do:

    •   Develop, plan, implement and deliver OMSI web content through the Drupal CMS, and assure all OMSI web-based information is properly documented and archived for future needs;

    •   Research and configure Drupal site and module settings to meet project requirements;

    •   Monitor and evaluate user experience on OMSI websites, providing recommendations for improvement

      and implementing any updates;

    •   Process internal requests for creating and updating OMSI web content, including image and video asset

      preparation for online use;

    •   Manage the production and deployment of email marketing campaigns, including the design, HTML

      coding, QA and distribution through email service provider to OMSI’s email database;

    •   Perform Search Engine Optimization services needed, including but not limited to: updating title tags,

      meta tags, alt tags, ensuring use of standards-compliant markup, implementing Google Analytics custom

      tracking code, and making Drupal configuration changes as needed;

    •   Monitor web server status, manage access configuration changes, SSL certificate updates, and

      coordinate with hosting service for general server maintenance


      What you’ll need:

    •   Demonstrated knowledge of web design, HTML, PHP, Javascript, CSS/Sass and Drupal 7

    •   Experience working with Drupal site-building modules such as Views, Panels, Features, and CTools.

    •   Proficient with Adobe Photoshop

    •   Demonstrated knowledge of front-end best practices, including accessibility and performance standards,

      browser and device compatibility and degrading for older browsers/displays.

    •   Experience testing cross-browser, cross-platform, and/or cross-device compatibility for inconsistencies.

    •   Ability to work independently as well as in teams.

    •   Ability to work under pressure with flexibility.

    •   Ability to prioritize multiple tasks.

    •   Strong customer service skills.

    •   Professional communication skills, both written and oral.

    •   Understanding of confidentiality and protocol.

    •   Pass pre-employment checks such as criminal background check.


      Compensation Package:

    •   Annual salary between $36,700 – $40,000.

    •   Competitive health benefits.

    •   Vacation, Personal Days, Sick Days, and Holiday pay!


      Want to join the OMSI team? Visit http://www.omsi.edu/careers to apply! OMSI is an Equal Opportunity Employer. 

    • 06 Jul 2017 11:26 AM | Oregon Museums Association (Administrator)

      Human Resources Assistant

      Regular, Full-Time 1 position available


      Looking to begin your career in Human Resources? The Oregon Museum of Science and Industry (OMSI) is seeking a regular, full-time Human Resources Assistant to provide administrative support to the department’s daily operations. Come join the dynamic OMSI team and be a part of


      What you’ll do:  

      • Coordinate and process new hire paperwork, including data entry into payroll system;  
      • Coordinate quarterly random drug testing in partnership with external consultant;  
      • Assume department’s administrative processes, including business card order submissions, credit card reconciliation, and quarterly unemployment bill;  
      • Assist in the coordination of employee-related events such as scheduling of bi-annual blood drive and the annual flu shot program;  
      • Create and maintain active and inactive personnel files to include accurate filing of all new hires, benefit enrollment information, unemployment claims and record maintenance of other HR-related activities and reports;
      • Process employment separation paperwork, including conducting non-management exit interviews.


      What you’ll need:

      •   Professional communication skills, both written and oral.

      •   Ability to effectively manage and track multiple projects simultaneously, work well under pressure with a

        high degree of accuracy, and meet multiple deadlines.

      •   Excellent organizational, analytical and problem solving skills.

      •   Excellent coordination and project management skills.

      •   Excellent attention to detail with a high degree of accuracy.

      •   Understanding of confidentiality and protocol.

      •   Bachelor's Degree or equivalent combination of experience and education.

      •   Minimum 2 years of administrative/office support experience.

      •   Minimum 1 year of Human Resources experience.

      •   Pass pre-employment checks, such as criminal background check and reference checks.


         Compensation Package:

      •   Hourly rate of $15.00 - $18.00 per hour, depending on experience.

      •   Competitive health benefits.

      •   Vacation, Personal Days, Sick Days, and Holiday pay!


        Is this job for you? Visit https://omsi.applicantpool.com/jobs/166599.html to apply! Position closes July 14, 2017. 

    • 06 Jul 2017 11:25 AM | Oregon Museums Association (Administrator)

      Payroll/AP Administrator

      Regular, Full-Time 1 position available


      What you’ll do:

      • Maintain the time and attendance module with daily imports from payroll processing system, assigning supervisors and coding for new hires and rehires as necessary.
      • Process semi-monthly payroll, including coordination of paycheck distribution 
      • Process employee terminations in payroll processing system.
      • Enter garnishments in payroll system, and process any required paperwork for third-parties.
      • Process year-end adjustment payroll and W-2s.
      • Enter PO and invoice data into accounting system.
      • Match appropriate accounts payable paperwork such as PO’s and invoices.

      What you’ll need:  

      • Strong customer service skills, including ability to work effectively with people of diverse talent and background.
      • Professional communication skills, both written and oral,
      • Excellent organizational, analytical and problem solving skills.  
      • Self-initiative to prioritize multiple tasks and meet deadlines.  
      • Demonstrated experience with database systems. 
      • Ability to process high-volume data entry.  
      • Associate’s Degree or equivalent combination of experience and education.
      • Minimum 1 year of coordination and project management skills.  
      • Minimum 3 years of payroll processing. 
      • Pass pre-employment checks, such as criminal background check, credit check, and reference checks.

      Compensation Package:  

      • Hourly rate of $17.50 - $19.50 per hour, depending on experience. 
      • Competitive health benefits.  
      • Vacation, Personal Days, Sick Days, and Holiday pay!


      Is this job for you? 

      Visit https://omsi.applicantpool.com/jobs/166440.html to apply! OMSI is an Equal Opportunity Employer. 

    • 19 Jun 2017 10:42 AM | Oregon Museums Association (Administrator)

      The Deschutes County Historical Society is accepting applications for a part-time Development Coordinator to aid in development and membership management. Primary duties revolve around membership management working with Donorperfect database and fundraising event planning/execution. 


      Apply by sending a cover letter, resume, and references to info@deschuteshistory.org by July 3, 2017

      More information is available on their website at https://www.deschuteshistory.org/about-us/staff-board-of-directors/.

    • 06 Jun 2017 1:23 PM | Oregon Museums Association (Administrator)

      Executive Director

      The Albany Regional Museum, a non-profit organization in Albany, Oregon, is seeking a qualified candidate for Executive Director.  The successful candidate will bring leadership experience in fundraising, grant writing, marketing, financial management, operations and an ability to work cooperatively with community leaders, board of directors, staff and volunteers. The Executive Director working closely with the Board of Directors, is a strong and dynamic leader who understands, supports and promotes the mission of the organization, financial plans, and programs. The Executive Director is expected to attend exhibit openings, board meetings, and fundraising and public relation activities. This individual will act as the primary spokesperson for the museum, creating partnerships, supporting fund-raising campaigns, and promoting the museum as a community asset.

       

      The position job description and pay scale is available at http://armuseum.com and on Facebook. Please submit cover letter and resume to armuseum@peak.org or mail to 136 Lyon Street S., Albany, OR 97321. Closing date June 30, 2017.

       

    • 02 Jun 2017 2:22 PM | Oregon Museums Association (Administrator)

      Job Description: 

      The Western Museums Association (WMA) seeks a creative individual to produce a range of communications, coordinate programs, and help plan/execute the Annual Meeting (conference). This full-time position (40 hours per week) works remotely via telecommuting, requires travel 2-3 times per year, and reports to the WMA Executive Director. As crafting new content for member communications and drafting marketing materials are critical to this position—excellent writing, communication, and design skills are required.

      Qualifications:

      • 1–2 years of marketing or communications experience
      • Photoshop and/or In Design experience
      • Telecommuting experience
      • Association and conference production experience preferred
      • Demonstrated interest in museums, free choice learning, and/or professional development preferred

      Highly focused museum professionals that are self-directed, collaborative, and who have excellent time management skills are encouraged to apply. This is an exempt position with a $35,000 salary and generous vacation. Download the complete job description HERE.


      All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.


      To apply, please send a cover letter and resume to Jason B. Jones, WMA Executive Director, at proposals@westmuse.org.


      Applications will be accepted until Friday, June 30, 2017.

    • 31 May 2017 12:46 PM | Oregon Museums Association (Administrator)

      Clark County (WA) Historical Society and Museum

      Executive Director

       

      Provides leadership and administration for the Clark County Historical Society and Museum, including planning and directing all operational, fundraising, and programmatic aspects. The nonprofit is governed by a board of trustees, and is partially supported by Clark County and the City of Vancouver. Operational funding is heavily reliant on donations, grants, and memberships. The Museum maintains and exhibits a collection of artifacts and provides a research library. Public programs, including speakers and walking tours, are regularly offered.  The director supervises three paid staff and numerous volunteers.

       

      Full job description is athttp://www.cchmuseum.org/visit/careers-opportunities/

      Full time. Starting range is low $50,000’s to mid $60,000’s; commensurate with qualifications and experience.

       

      Closing date: open until filled; review of applications will begin June 30, 2017

      To apply, submit a cover letter, resume, and references (in Word document or PDF) to: Karin Ford, CCHS Board President, kford4324@gmail.com 

     

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