Jobs and Internships

JOB TITLE: LIBRARY DIRECTOR

DEPARTMENT: Library

REPORTS TO: Executive Director

FLSA STATUS: Exempt

HOURS PER WEEK: 40

UNION POSITION: No

PAY RANGE: 112k – 125k annually

ABOUT THE POSITION AND US

The Oregon Historical Society seeks a visionary library and archive professional with a passion for providing leadership for collections stewardship, broad public access to library collections and digital resources, building visibility and resources, cultivating relationships, and community engagement for the position of Library Director. The ideal candidate will be a strategic thinker with a proven record for collections management, project planning, outreach, fundraising, developing and managing a complex budget, and directing staff and library operations, as well as a solid grounding in Pacific Northwest and/or US history.

The Library Director will lead an experienced and dedicated team of professional librarians, archivists, and public historians to drive mission-related projects and priorities supported by OHS’s strategic plan, including three special projects currently underway and a fourth in the final planning stages:

• Citizen(s) Yasui, a two-year CLIR grant-funded collaborative digitization project with Densho will broaden access to the library’s extensive holdings originating from the Yasui family of Hood River, Oregon. 
• Portland Digital History addition to the Oregon History Project website will provide an online public resource on the people, places, and events that inform the history of Portland, Oregon based on the unique collections of OHS’s research library and museum. 
• Architecture, engineering, and design collections project to bring the library’s flagship design archive to a high standard of collections care and access.
• Improvements to library collections storage at OHS’s offsite storage facility envisioned for the successfully completed The Next 125 capital campaign.

OHS’s research library is committed to providing broad access to its collections for teaching, learning, and research, both onsite in our beautifully renovated downtown Portland library and online through robust digital collections and digital history websites. The library holds the largest collection of archival and published materials relating to the history of Oregon, including the historical regions of Oregon Country and Oregon Territory. Our collections serve as a foundation for scholars, teachers, students, and the public to research and reflect on our state and regional history. The resources and staff of the OHS Research Library play a significant role in fulfilling OHS’s mission to “preserve our state's history and make it accessible to everyone in ways that advance knowledge and inspire curiosity about all the people, places, and events that have shaped Oregon.”

The Oregon Historical Society is a private non-profit organization chartered in 1898 as the state’s historical society. OHS is dedicated to making Oregon’s long, rich history visible and accessible to all. Our research library, museum, digital platforms, educational programming, and historical journal make Oregon’s history open and accessible to all. We exist because history is powerful, and because a history as deep and rich as Oregon’s cannot be contained within a single story or point of view.

The Oregon Historical Society practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are committed to building a diverse workforce and strongly encourage applications from diverse candidates.

BENEFITS

We offer a comprehensive benefits package that includes:

· Health insurance (medical, vision, alternative care, prescription)

· Dental insurance

· Generous paid time off

· 4% matching 401(k) retirement plan

· Flexible spending accounts

· Long-term disability insurance

· Life insurance

· Employee assistance program

· Museum admission and lectures, programs and gift shop discounts

HOW TO APPLY:

Submit the following required materials at: Oregon Historical Society - Job Opportunities  

· Cover letter addressing how your personal and professional skills and experiences have prepared you for this position.

· Resume

Position remains open until filled. Employment is contingent on passing a background check. 

SUMMARY

The Library Director provides leadership, vision, and direction for all aspects of the Oregon Historical Society’s (OHS’s) research library in alignment with OHS’s mission and strategic objectives and serves as a member of OHS’s senior leadership team. The position advances broad public access to and engagement with historical materials and scholarly content, stewardship and growth of the library’s collections, development of its online resources, and community partnerships and relationships, and oversees all programs and activities of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. As department director, sets the vision, priorities, and long-range plans for OHS’s research library to excel in stewardship and judicious growth of its resources, providing broad access to the library’s holdings and historical scholarship, delivering public services onsite and through relevant technologies, and cultivating community partnerships and relationships. 

2. Oversees the library’s functions, activities, holdings, and operations in alignment with institutional priorities and policies. Develops short-term plans to address specific issues as they arise.

3. Provides leadership to a team of professional staff (15-20 FTE), including librarians, archivists, and public historians.

4. As a member of OHS’s senior leadership team, participates in collective decision-making and setting institutional policies and programmatic direction. Participates in developing OHS’s institution-wide strategic plan, ensuring achievement of its goals and objectives, and evaluating outcomes. 

5. Fully participates in institutional budgetary and financial decision-making and holds signature authority on OHS accounts. Actively seeks revenue sources to support library projects and strategic priorities. Exercises independent analysis, judgement, discretion, task fulfillment, complex problem-solving, and decisiveness to accomplish institutional goals.

JOB DUTIES

Leadership

• Leads the library’s four divisions. Fosters a team-oriented and inclusive work environment that advances the work of the library, promotes innovation, and encourages and facilitates new initiatives and collaborations.

     - Reference – Provides in-person and remote reference services and direct research in OHS library collections and other resources, supports institutional projects, offers classroom instruction and workshops, and engages in other internal and external outreach 

     - Collections – Provides stewardship of the library’s archival and print holdings, including books, serials, and government documents; maps; manuscripts; sound recordings, film, and video; and photographs. Acquires, assesses, processes, describes, and preserves library materials. Maintains library online catalog, collection management system, and legacy collections information. Digitizes sound, film, and video for public access, institutional projects, and external customers.

     - Digital Collections – Provides broad access to and preservation of digitized and born-digital library holdings. Manages library’s digital collections, digital access platform, and preservation infrastructure. Digitizes and describes documents, photographs, and other items for public access, institutional projects, and external customers.

     - Digital History – Produces scholarly content shared via the library’s four primary-source-based online public history websites The Oregon Encyclopedia, Oregon History Project, Oregon TimeWeb, and Oregon History Wayfinder. Develops and maintains online platforms. Engages external authors; advised by a diverse board of volunteer scholars.

• Advances collections preservation and public access to collections and scholarly content by planning and advocating for physical and digital infrastructure improvements, maintenance, and updates; and for resourcing staff for supportive, efficient, and sustainable operations that achieve a high level of excellence.

Administrative

• Directs major library projects, including capital improvements to facilities and digital infrastructure, collections management and access, scholarly content generation, and outreach.
• Formulates or reviews and gives final approval for all library policies, ensuring they are current and robust, and conform with professional standards, best practices, institutional policy, and other requirements. Directs development, implementation, and review of library procedures to carry out policies and goals.
• Fosters relations with past and future library collection donors in alignment with institutional collecting priorities and OHS’s Collections Management Policy. Develops and refines the library’s collection development strategy to address new priorities, challenges, and opportunities.
• Has approval and signatory authority for all library collections acquisitions, loans, and removals, in compliance with OHS’s Collections Management Policy. Works with OHS staff and others to identify strategic acquisitions. Provides guidance to collections format experts in vetting and recommending acquisitions.
• Reports on the library’s progress and plans to the Executive Director on an as-needed basis.
• Reports and presents to the OHS Board of Trustees and its committees on library activities and goals. Represents the library on board committees as required.
• Serves as staff liaison for board Collections Committee, working closely with the committee chairs and museum director to develop the committee’s strategic direction and meeting agendas. Reports to the committee on matters relating to library collections and makes proposals for committee approval.

Financial

• Sets and administers the library’s annual budget in accordance with OHS policies and strategic priorities and in alignment with the institution’s financial capacity. Collaborates with members of OHS’s leadership team to set funding priorities. 
• Forecasts future departmental funding needs and priorities. 
• Manages and authorizes expenditure of budgeted library funds and negotiates contracts and other agreements in accordance with OHS financial accounting policies and procedures and in adherence with legal and ethical requirements.
• Monitors spending and revenue in multiple funds, including general operating, donor-restricted and grant funds, and endowments, to ensure effective and efficient management of resources.
• Ensures responsible management of grants and other special funding in compliance with funders’ guidelines and other requirements.

Fundraising

• Works closely with OHS’s development team to cultivate relationships with financial donors and grantors and in seeking external funding for library operations and programs.
• Monitors funding opportunities to match grant-seeking with strategic and project priorities. Authorizes grant-seeking for library projects; gives final approval for grant proposals, claims, and reports.
• Oversees or directly administers library grants and projects, including plan development, proposal writing, and reports. 

Personnel

• Directly supervises library division managers, including Reference Services Manager, Deputy Library Director for Collections, Digital Collections Manager, and Senior Digital History Manager & Editor. 
• Builds library team through strategic hiring and mentoring. Creates and encourages opportunities for team building, skill building, and professional service, and cultivates an ethic of stewardship, public service, lifelong learning, safety, collegiality, and collaboration.
• Works collaboratively with Human Resources and library managers to develop accurate and detailed job descriptions and to follow sound practices to hire and retain a skilled and diverse library workforce.

Community Engagement & Visibility

• Cultivates new community relationships and strengthens existing partnerships to inspire broad public engagement with, increased access to, and new content for the library’s collection and its digital resources.
• Directs the planning and development of library-sponsored exhibits, publications, and special events that promote library collections and      expand their use in research, education, and creative projects. 
• Serves on institution-wide and external committees to develop partnerships, policies, programs, publications, and exhibits that benefit cultural heritage collections and promote the understanding of Oregon history. 
• With support from OHS’s marketing and communications team, promotes library collections and digital resources, programs, projects, and services.
• Serves as primary spokesperson for OHS’s research library. Makes presentations at professional conferences, public programs, and other venues. 
• Represents OHS in professional organizations and other groups, and at community events. 

General

• Stays abreast of current practices, trends, and developments in libraries, archives, and public history, and communicates advancements and emerging directions with staff, leadership, and other stakeholders. 
• Employs management techniques effectively in directing, planning, organizing, staffing, coordinating, budgeting, and evaluating the library’s operations.
• Displays excellent communication skills including oral and written presentation, persuasion, and negotiation skills required in working with customers and/or coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.
• Guided by OHS’s mission in daily work, aspires and inspires others to enact the Society’s values of integrity, invitation, equity and inclusion, cultural humility, accessibility, and learning. Adheres to OHS policies and professional standards of the American Library Association, Society of American Archivists, American Association for State and Local History, National Council on Public History, and Oral History Association.
• Maintains punctual, regular, and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation. 
• Respectfully takes direction from supervisor. 
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES 

The Library Director provides direct supervision of all library division managers: Deputy Library Director for Collections, Senior Digital History Manager & Editor, Digital Collections Manager, and Reference Services Manager. This includes assigning tasks, maintaining schedules, performance management, hiring, and termination. May also supervise other staff, volunteers, and interns.

Requirements

QUALIFICATIONS 

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

Master’s degree in library information science from an ALA-accredited program with concentration in archives management or advanced degree in one or more fields relevant to the position. Strong subject knowledge of Pacific Northwest or US history. In addition:

• At least ten years of progressively responsible experience working in a medium-to-large research library or archive, or in special collections in an academic or public library.
• At least three years of program management and supervisory experience, including management of librarians and other professionals.
• At least two years of direct experience developing and managing budgets (can be concurrent with special collections and supervisory experience), preferably in a nonprofit setting.

Required:

• Working knowledge of library operations, current principles and trends, and best practices for collections management and use for special collections or archives, with expertise in one or more special collections formats, including manuscripts, photographs, film and video, sound recordings, maps, and rare books, with demonstrable interest in other areas.
• Knowledge of current library technology, including integrated library systems, collection management systems, server and cloud storage, and other relevant library applications and equipment.
• Demonstrated proficiency in collection development and management, including digitized and born-digital materials.
• Experience developing, managing, and implementing large-scale projects in libraries and/or archives, including grants, time-limited activities, or special initiatives; ability to manage multiple projects and deadlines and maintain strong communication of project process. Track record of success in grant writing and management.
• Experience developing and writing a variety of complex library procedures and policies for both internal and external use.
•  Knowledge of legal and ethical issues pertaining to libraries and archives, including copyright, privacy, acquisitions, online publication, and other relevant matters.
• Knowledge of personnel management and applicable laws.
• Commitment to equity, diversity, and inclusion.
• Exceptional verbal and written communication abilities and strong interpersonal skills. Ability to work with a diverse group of colleagues, researchers, donors, and other individuals and communities. 
• Ability to articulate a vision for the value of historical collections to learning, research, teaching, and community engagement.
• Professional involvement in the fields of archives or libraries, including participation in professional associations, demonstrated through publications and other activities.

Preferred:

• Working knowledge of the principles of library and archive facilities design and management.
• Direct experience with fundraising and cultivating prospective and existing benefactors.
• Academic training and professional experience in public history.
• Participation and leadership in local, statewide and/or regional efforts that benefit cultural heritage collections and/or promote the understanding of history.
• Knowledge of the rare book, archives, and manuscripts trades as they apply to collections acquisition.

LANGUAGE SKILLS 

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write grants and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.

MATHEMATICAL SKILLS 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

COMPUTER SKILLS

Job requires specialized computer skills. Must be adept at using various applications including specialized database, spreadsheet, report writing, project management, graphics, word processing, scheduling software and communication by e-mail. Proficiency with Microsoft Office applications and Adobe Acrobat is required. Has advanced computer job skills including creating presentations, creating and downloading forms, and preserving/backup important data. Strong facility with online searching techniques and resources. Must have familiarity with library collections management and access tools, including library online catalogs and digital content management systems, as well as cataloging and collections management software, such as OCLC Connexion and ArchivesSpace, and XML encoding.

REASONING ABILITY 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical Instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Ability to exercise initiative and independent judgment, and to make administrative decisions and interpret policies.

CERTIFICATES, LICENSES, REGISTRATIONS 

Valid driver's license.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feet; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds unassisted and climb or balance. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment ls usually quiet. This position occasionally requires the employee to work near moving mechanical parts. May be required to work with potentially hazardous materials such as historical collections containing dust and mold.

This position requires extended work hours at busy times of the year and requires travel up to 5%. Must be willing and able to work a flexible schedule to meet the demands of the position. This position is assigned to work primarily at OHS’s downtown facility, with occasional work at OHS’s Gresham Support Facility and remotely (if living in Oregon).

COVID-19 VACCINATION REQUIREMENT 

The OHS has adopted a policy where all employees are required to be fully vaccinated against COVID-19 as a condition of employment. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs from the HR Department.

OMA is currently seeking an energetic and self-motivated individual who is interested in helping expand, enhance, and grow OMA under the direction of its Board. OMA is currently accepting applications for a part-time, remote employee to fill the Administrative & Communications Coordinator position. For details and requirements, please see job description below.

If qualified, please email the following to connect@oregonmuseums.org with the subject heading “Administrative & Communications Coordinator”:

1. A cover letter stating your interest in Oregon’s museums and an explanation of your qualifications pertaining to this position’s duties and requirements.
2. A resume indicating relevant qualifications and experience.

This position is open until filled, however, interested applicants are strongly encouraged to submit by April 7th, 2025.

About Oregon Museums Association
Founded in 1978, the Oregon Museums Association (OMA) is a nonprofit organization that provides resources and services to over 250 museums, cultural institutions and associated professionals throughout Oregon. OMA serves as an advocate for museums who actively promote the collection, preservation, exhibition, and interpretation of artistic, historic, scientific, and cultural materials, sites, practices, and ideas.

OMA’s mission is to empower Oregon's museums to thrive. Valuing inclusion and friendship, OMA strengthens connections throughout the Oregon museum community through:

• Lively discussion and networking at in-person events and via online media;
• Insightful programming and training at our annual conference and workshops;
• Targeted advocacy to advance the museum field.

Position Description
The primary function of this role is to provide administrative and communication support to the Oregon Museums Association (OMA) through the direction of OMA’s Board of Directors. Duties will include, but are not limited to, attending monthly board and committee meetings; bookkeeping; membership coordination; social media communication and website updating; supporting event coordination; managing email requests; design, printing, and mailing of printed materials. Please see position duties below for detailed tasks.

Essential Duties and Responsibilities
1. Print and Online Communications    

• Develop and post content on OMA social media pages
• Research, compile, and send the Monthly Newsletter and additional email communications via Wild Apricot
• Maintain a shared communications calendar
• Draft and send timely and relevant email communications to OMA members

2. Membership     

• Communicate with members via email, phone, etc.
• Coordinate and maintain membership renewal process and announcements
• Maintain current contact list for member emails
• Coordinate monthly membership reports with OMA’s Membership Chair
• Troubleshoot member website issues

3. Website

• Update content including but not limited to: Oregon museum news, job opportunities, announcements, OMA event postings, regional workshops, national studies, advocacy statements, funding opportunities, and national and regional news
• Post resource documents as needed

4. Annual Conference, Webinars, and Workshops

• Create registration forms (online and print) and oversee registration process
• Track and report on registrants
• Update website with event details (schedule, stipend information, sponsors, etc.)
• Manage nametags, catering, A/V needs, event signage, check-in, and other tasks as needed

5. Miscellaneous Administration

• Check and maintain email inbox(es) and OMA’s P.O. Box
• Maintain records and files in the OMA Google Drive
• Assist with preparation of OMA federal and state documents (tax forms, etc.)
• Attend OMA in-person annual conference and board meetings as required
• Attend monthly board meetings and record the minutes in the Secretary’s absence

6. Bookkeeping (minimal)    

• Receive payments, pay invoices, and make deposits
• Maintain/reconcile accounts
• Prepare financial reports in coordination with OMA’s Treasurer

Knowledge, Skills, Abilities, and additional Requirements:

• Must have reliable access to internet connection
• Self-motivated and highly organized
• Enthusiasm for OMA's core values, mission, and a commitment to DEAI
• Travel required for OMA’s in-person annual conference, programming, and workshops
• Familiarity with or willingness to learn software such as Google Suite, Wild Apricot, and social media platforms
• Works well without direct supervision
• Present and communicate professional demeanor when acting on behalf of OMA
• Must be able to compose professionally written documentation and communications
• Flexible availability
• Preference for residence within Portland Metro Area
• Familiarity with non-profit organizations and/or museums

Financial Compensation and Summary of Hours Needed
Compensation will be provided in the form of OMA checks or PayPal payments to be paid on a monthly basis. The payment rate will be $22.00 per hour. The Administrative and Communications Coordinator in collaboration with OMA President will determine the exact number of hours necessary to complete the above tasks. An average week will entail 12 hours of work with the possibility of more during special events, annual conference, etc. A detailed record of tasks completed and amount of time required will be logged by the Coordinator and sent to the Treasurer by the 10th of each month.

Title: Executive Director

Hours Part Time: 30 hours per week

Starting wage: $45,000-50,000 annually based on experience (non-exempt)

Benefits: Health insurance is available with employer coverage up to $500/month with additional coverage (employee paid) available

Location: Columbia Pacific Heritage Museum, 115 SE Lake St. Ilwaco, WA 98624

General Description:

Join a dedicated team devoted to interpreting local history and culture for visitors and surrounding communities and lead a well respected rural cultural institution. CPHM is a professionally run museum that follows professional museum guidelines. CPHM believes deeply in ensuring access to all of our collective histories and works closely with the community, local groups, and the Chinook Indian Nation to ensure diversity in stories and interpretation of history. This position oversees the daily operations of the museum, financial and budget oversight, grant writing, staff and facility management, strategic planning, marketing, events, programming and exhibit planning. The Executive Director reports directly to the CPHM Board of Directors.

Essential Functions and Responsibilities:

Operations

• Ensures the daily operations and staffing of the museum including facilities management
  Supportive management of 6 part-time staff members including bi-yearly staff reviews
  Supportive volunteer management of about 10 regular volunteers and 15+ event specific volunteers
• In partnership with the Collections Manager, oversee the Institution’s collections policies and procedures regarding the acquisition, accession, processing, accessibility and deaccession of the collections
• In partnership with Collections Manager and Volunteer Curator, develop annual calendar of exhibits
• Organize and manage CPHM’s calendar of events, exhibit openings and fundraisers including Driftwood and Daffodils, Clamshell Railroad Days, Sip-Wrecked, Annual Membership meeting, and more.

Funding and Budget Management 

• Manages annual budgeting with support from the Board of Directors. The current budget is approximately $250,000/year and comes from a wide variety of sources including private and public grants, city and county Lodging Tax Funds, museum membership, donations and sales from the museum shop.
• Applies for and manages all grants and funding opportunities and ensures all deadlines are met
• Responsible for meeting budgetary restrictions and planning for capital expenses
• Continually seek new funding opportunities and diverse revenue streams
• Donor cultivation and outreach

Strategic Growth and Development 

• Work with the Board of Directors to develop long term plans and strategy
• Ensure the lasting legacy of the museum and relevancy within the community, future generations and museum field
• Engage with members of the NAHCOTTA Preservation Committee around preservation of CPHM’s largest artifact, the 1889 Pullman Railcar NAHCOTTA.

Community Collaboration and Marketing: 

• Work with PR and membership manager to oversee museum membership program
• Create press releases and marketing for special events and fundraisers
• Work with Content Creator and Outreach Coordinator to develop Social Media content and campaigns
• Coordinate and work collaboratively with Pacific County Tourism and Pacific County museums on Museum Month marketing campaign.

Required Knowledge, Skills and Ability:

Applicant must be organized, enthusiastic, energetic, and creative and have a passion for working with various audiences, including volunteers and the general public. A passion for local history and rural communities is a must. Nonprofit management experience not required but strongly encouraged.

Preferred Qualifications:

• Bachelor’s degree and demonstrated experience with nonprofit management encouraged
• Excellent writing and communication skills
• The ability to juggle multiple priorities and projects
• Positive attitude and ability to work independently and as part of a team
• Ability to lift 30 pounds and sit and stand for prolonged periods.

How to Apply: 

Applications will be accepted until the position is filled

Email a cover letter, resume, and 3 references (professional or academic) to Madeline Matson (CPHM’s current Executive Director) at madeline@cphm-ilwaco.org. Include job title in the email subject field. Please indicate the location where the job was seen. Please visit our website at www.columbiapacificheritagemuseum.org. If you have questions, call us at 360-642-3446

The Columbia Pacific Heritage Museum is an equal opportunity employer.

Organizational information: 

The Columbia Pacific Heritage Museum opened in 1984 in the small rural fishing village of Ilwaco, Washington. CPHM focuses on the history and lifeways of the communities that make up the Lower Columbia Region. Through robust and professional special and permanent exhibits, programming, and educational opportunities, the museum brings life to its community’s stories and ensures the continuation of this area’s important legacy.

Overview 

For over half a century, World Forestry Center has worked at the intersection of people and forests. As a nonprofit organization dedicated to creating and inspiring champions of sustainable forestry, we offer experiences that inspire people to value and support the economic, ecological, and social benefits of forests.  One of the ways we do this is through our Discovery Museum.

The Visitor Services Manager (VSM) will lead a collaborative frontline museum team as well as manage a thriving museum gift store. This leader will help to create an atmosphere of excellent customer service and supervise Visitor Service Associates so they can confidently greet visitors, process admissions, sell gift store items, answer questions about the museum and other park attractions, and share World Forestry Center’s mission with our guests.  

Position Responsibilities 

·         Lead the daily operations of the museum admissions desk and gift store with a focus on customer service, organization, and efficiency, ensuring guests are attended to professionally and promptly;

·         Ensure museum operations are covered with adequate staff during museum’s open hours of Wednesday – Sunday, 10am – 4pm. Some evening work required;

·         Supervise Visitor Services Associates and prepare performance reviews and counsel if needed on performance issues;

·         Evaluate needs and place orders to keep museum gift store well stocked with inventory while adhering to allocated budget;

·         Reply to and book group tour requests, supervise staff to process memberships, and the processing of donation requests;

·         Update and maintain Operations Guide to reflect all current practices;

·         Lead admission staff and visitors in an emergency, or have a designated person on site to do the same;

·         Resolve visitor concerns and complaints to the mutual satisfaction of the visitor and the Museum; 

·         Conduct routine maintenance of point-of-sale system (Square) and monitor industry developments to improve our efficiency when possible; 

·         Prepare daily, weekly, monthly admission reports, and gift store inventory reports

·         Prepare bank deposits as needed and coordinate with Visitor Services Associates taking deposits to the bank;

·         Liaise with Event Services staff to ensure organizers of private events inside the Museum have a successful and safe event;

·         Routinely inspect exhibits for needed repairs, and report technical issues to Facilities, and non-technical issues to Programs staff;

·         VSM and team will engage with guests and offer exhibit information to guests with information provided by the Programs team;

·         When feasible, help create and support the delivery of program activities such as Storytime;

·         When appropriate, coordinate staffing for public program events either in the museum or off-site;

·         Collaborate with Communications Director to help create social media content that promotes the museum’s exhibits, programs, and special events;

·         Work collaboratively with other departments to support the organization’s mission and core values;

·         Collaborate, when possible, with other front-line managers at other attractions to keep aware of tourism trends and exchange ideas and information to help manage a front-line staff;

·         Perform other duties at the discretion of management.

Qualifications & Requirements 

·         The ideal Visitor Service Manager will demonstrate excellent customer service, management, and problem-solving skills;

·         Five years of related customer service experience, including at least three years of supervisory experience; or an equivalent combination of education, training, and experience; 

·         Motivate staff and foster a positive work environment;

·         The ability to deal with unexpected situations calmly and professionally; 

·         Basic computer knowledge and trouble-shooting capabilities. Experience with Word, and Excel. Experience with Square preferred; 

·         The capacity to problem-solve, multi-task, and pay attention to detail; 

·         The ability to lift 20lbs and be physically able to climb stairs and walk a 5.5-acre campus; 

·         Ability to stand for an extended period;

·         Valid driver’s license. 

 

Details & Compensation 

·         Full-time, exempt, annual salary of $55,000 – $58,000. This is a 40 hr/week on-site, position, Wednesday – Sunday. Some evening work required.

·         Reports to Director of Events & Visitor Services; 

·         Health and dental insurance provided, with option for vision insurance; 

·         401k provided, with 3% safe harbor for all employees and 1% match provided for all contributing employees;

·         Paid sick and vacation time, along with several paid holidays per year;

·         Reciprocal access to other area attractions, such as Portland Japanese Garden, Portland Art Museum, and the Oregon Zoo. 

 

World Forestry Center is an equal opportunity employer and does not discriminate in its selection of candidates for employment based on race, color, national origin, religion, sex or sexual orientation, marital status, disability, age, military service, family medical history, legal source of income, gender, identity, political affiliation, or family leave obligations. 

Interested applicants please submit cover letter and resume to Jennifer jkent@worldforestry.orgby March 14. Please no phone calls.

Title:  Executive Director

Hours:  Full time, Exempt

Salary & Benefits:  $55,000 - $60,000; Paid time off; relocation assistance available

Reports to:  Museum Board of Directors

About The Organization:

The Albany Regional Museum is a 45-year-old 501c3 institution located in the heart of downtown Albany in our historic 1887 S.E. Young Building. Our mission is to preserve, exhibit, & encourage knowledge of the history & culture of the Albany, OR area. We have grown from our founding as an all-volunteer organization to a team of professional staff who have led the Museum to significant growth over the last 5 years. Thanks to a strong donor and grant base we survived the COVID-19 pandemic and were able to implement a reimagining of our exhibition space, refreshing all 1800 sq. ft. of displays. We reopened to the public in June of 2023 and have been developing new partnerships and projects since. Thanks to our current momentum we aim to expand our services through a potential capital campaign to coincide with our 50th anniversary in 2030. It has been an exciting time at the Museum and with a visionary Executive Director we will continue to reach new heights.

General Description:  

The position requires a leader who will develop, manage, and guide the growth of the Museum through strategic thinking, good communication, and organizational skills. This individual will act as the primary spokesperson for the Museum, creating partnerships and promoting the Albany Regional Museum as a community asset.  This leader will be the primary fundraiser and grant writer for the Museum growing our base of support for future projects.

Essential Responsibilities

General Management:

• Provide leadership and management to ensure that the mission, vision, and values of the organization are put into practice.

• Hire staff as approved by the board.

• Supervise staff, volunteers, and interns.

• Fulfill human resources responsibilities including staff evaluations, discipline, and termination in accordance with museum procedures.

• Implement the strategic plan as directed by the Board of Directors.

Operational & Financial Duties:

• Ensure the highest level of reporting accuracy, transparency, and operational conduct.

• Attend monthly meetings of the Board of Directors and provide a written/oral monthly report.  

• Normally attends all internal museum committee meetings.

• Participate in the development of the annual operating budget.

• Review and approve funding expenditures per annual budget.

• Provide effective supervision of day-to-day operations, including membership, donations, programs, exhibits, and activities.

• Develop and review policies and procedures in conjunction with the Board of Directors.

• Perform other projects/tasks as assigned by the Board of Directors.
  

Media and Public Relations:

• Use various forms of social media, newspaper, radio, and television to promote events, exhibits, and activities and to connect to the Museum members and community.

• Assist in information gathering and creation of content and distribution of the newsletter, “Albany Old Times.”

• Actively pursue partnerships with other organizations and businesses.

• Represent the Museum at public functions and professional meetings and act as the point of contact for the Museum.

• Engage in public speaking opportunities and community events.
  

Fundraising:  

• Search for and identify opportunities for funding through sponsorships and grants.

• Serve as the key representative for the organization in making requests for support from individuals, foundations, corporations, and the public sector.

• Design, participate in, and support fundraising events.

Required Qualifications

Competencies:

• Good communication, organizational, and customer service skills.

• Experience with database programs and web resources.

• Ability to evaluate workloads and delegate when necessary.

• Ability to work independently with minimal supervision.

• Ability to work with a team, sharing ideas and responsibilities.
  

Experience and Education:

• Work experience as a paid staff in a museum setting, related to day-to-day museum operations.

• Bachelor’s degree or equivalent experience.

• Understanding of acceptable accounting practices.

• Marketing and public relations experience.

• Supervisory experience.

• Experience working with volunteers.

• A working knowledge of a non-profit organization required.
  

Additional Requirements:

• Must successfully pass a background check.

• Driver’s license & reliable transportation or ability to obtain a driver’s license & transportation.

• Position is NOT a remote position. Flexibility in setting hours is available.

Work Environment and Physical Demands:

• Must be able to remain in a stationary position for extended periods and manipulate office equipment such as computer, printer, and copy machine.

• Frequently moves up to 30 pounds of various materials.

• Ability to traverse two flights of stairs.

• Ability to work flexible hours.  

• Work is typically completed in an office setting inside a historic building. Some local travel required, infrequently work will be outside.
  

Beneficial Qualities for Position:

• Interest in the Albany and surrounding community.

• Interest in local history.

• Involvement in the community and its activities.

How to apply:

Send a cover letter and resume in PDF format to the hiring committee at board@armuseum.com

Use subject line “ARM Director Search”

The Education Manager is responsible for the development and management of the Willamette Heritage Center’s (WHC) educational vision and goals as they relate to exhibits, program planning, outreach efforts, events, and the organizational strategic plan.

Core Responsibilities

Program Development & Implementation (60%):

• Develop educational programming and curriculum to sustain the WHC mission while working closely with the curator to incorporate appropriate and accurate material for the WHC Education Program.
• Work independently and with teammates to implement programs, activities, classes, and tours.
• • Adult programming such as guided group tours, lectures, speaker series, and classes (woodworking, food preservation, textile arts, blacksmithing, etc.).
  • Youth programming such as school field trips (K-12), spring break events, Little Free Library, crafts, and the creation of free or low-cost educational activities. Program and curriculum development is focused on state education standards and hands-on learning.
  • Living history program includes volunteers, docents, and demonstrators.
  • Maintain education programs scheduling, billing, and records while providing excellent customer service.

Outreach (17%):

• Seek out, research, and represent the WHC at community events and programs as needed.
• Develop and nurture relationships with current and potential educational partners of the WHC such as local cultural organizations, schools, retirement communities, homeschool groups, businesses, and libraries.

WHC Signature Events (10%):

• Develop educational components for signature events.
• Actively participate in workgroup meetings representing the Education Department.
• Supervise and train education volunteers and demonstrators.

Fundraising, Budgeting, and Resource Management (5%):

• Work with the Executive Director to identify and apply for funding opportunities such as grants, sponsorships, donations, and fee-for-service program development.
• Manage department budget to sustain programs.
• Manage materials and supplies inventories for programs.
• Oversee Education Collection such as costumes and demonstration materials.

Volunteer Training and Supervision (5%):

• Provide ongoing supervision, support, and training opportunities for department interns and volunteers.
• • Coordinate and conduct regular docent training
  • Manage docent schedule.

Other Duties (3%):

• Appointed to enrich the WHC mission and vision for community educational engagement.
  

Qualifications

• Minimum two years educational training or experience (classroom or informal).
•  Advanced computer and technological competencies.
• Manage multiple projects and tasks in an efficient and organized manner.
• Excellent written and verbal communication skills with uncompromising attention to detail.
• Self-motivated and oversee projects through completion without direct supervision.
• Interact with the public and peers in a patient, friendly, and courteous manner.

Qualifications continued

·         Willingness to uphold and demonstrate the WHC standard of excellence whether on or off duty.
·         Flexible, able to adapt to change.
·         Work under pressure.
·         A good sense of humor.

Physical Requirements

• Sit, stand, or walk for extended periods of time.
• Lift/carry up to 25 lbs.
• Use a stepladder.
• Climb stairs.

Employment Terms and Benefits

• Must pass a criminal background check.
• Reports to the Executive Director
• Core Work Schedule: Monday-Friday with occasional evenings, weekends, and holidays
• Part-time/Hourly: 24-32 hrs/week (Fall & Spring busier seasons)
• $24 - $25/hr (DOE)
• Paid time off = 8 hours/month
• Paid holidays = 8/year
• Complimentary museum Household Membership
• 20% museum store discount
• 25% venue rental discount on one personally hosted event

About Us

The Willamette Heritage Center in Salem, Oregon, is a private, 501(c)(3) nonprofit organization dedicated to gathering, preserving, and sharing Mid-Willamette Valley history. With early settlement buildings dating as far back as the 1840’s, we are one of Salem’s most prominent community landmarks and are nationally recognized as an ‘American Treasure’. Our beautiful 5-acre campus includes fourteen historic structures containing permanent and changing exhibits, a blacksmithing workshop, research library and archive, textile learning center, rentable event venue spaces, and rentable retail and office spaces. We uncompromisingly promote diversity and prohibit discrimination based on age, color, creed, disability, gender identity, national/ethnic origin, race, religion, sex, sexual orientation, veteran/uniform status, and all other classifications protected by law.

Why Work for the WHC?

Be a part of something special! We are a team of dedicated, mission-driven staff and volunteers devoted to maintaining the WHC as a place for all to discover, engage, and make history. Our unique and innovative work environment provides a “home away from home” atmosphere, where the staff is empowered to be authentic, freely share ideas, and pursue their professional and personal goals.

Our campus is extraordinary and has something to offer to everyone! Be inspired by a walk through the oldest single-family house still standing in Salem, the Boon House, and learn about life on the Oregon Trail. De-stress by taking a few minutes to feed and watch the ducks in the millrace that flows through our park-like grounds. Be uplifted by the echo of children’s laughter on site as they learn about their heritage during school tour season. Great things are happening here, and we need your unique skills, talent, and perspective to help us continue making history!

How to Apply

Email your resume and cover letter to jobs@willametteheritage.org

To view this job posting on the company website go to: https://www.willametteheritage.org/staff/

Position Title: Collections Manager

Rate of Pay: $33,000 – 37,000 salary DOE

Reports to:  Executive Director

Salary Classification:  EXEMPT/FULL TIME (40 hrs./ in person)

                                     See full posting: https://cooshistory.org/

POSITION SUMMARY

The Coos History Museum is seeking a detail-oriented and dedicated Collections Manager to oversee and enhance our collections, archives, and research library. This role ensures the integrity, accessibility, and preservation of our collections while supporting exhibitions, public engagement, and programs.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Collections, Archives, and Research Library (70%)

• ·        Build and develop museum collections through the identification, appraisal, and acquisition of appropriate objects representing local history and culture.
• ·        Oversee and process collections and loans, ensuring proper cleaning, documentation, and storage.
• ·        Maintain and secure collection storage areas and exhibit galleries by implementing pest management, safety, security, and cleaning protocols.
• ·        Manage accession records, object files, collections management database, and online portal.
• ·        Conduct object inventories and assess storage spaces to ensure optimal object preservation.
• ·        Maintain detailed and accessible records on the Museum’s past and current outreach, notification, consultation, and repatriation processes with Indigenous communities.
• ·        Review and update collections management policies and procedures.
• ·        Ensure compliance with ethical and legal standards for the repatriation, acquisition, and management of cultural materials.
• ·        Lead scanning, digitization, and archival media migration projects.
• ·        Manage archival document projects, including map flattening, storage assessment, and rehousing.
• ·        Collaborate with staff to research and document collections for publications and public use.
• ·        Assist with public research requests/visits and process reproduction requests while managing the Museum’s image rights and reproduction policies.                                                                                           

Volunteer Management and Outreach (15%)

• ·        Recruit, train, and manage volunteers and interns for various collections and research projects.
• ·        Participate in curatorial committee meetings by preparing materials and making recommendations for accessions, deaccessions, and collections planning.
• ·        Engage with the public through lectures, tours, workshops, and research assistance.

Exhibits (10%)

• ·        Support through identification, research, and acquisition of objects associated with exhibition themes.
• ·        Participate in brainstorming and exhibition development meetings; perform historical research.
• ·        Assist with exhibition installation and de-installations.
• ·        Perform necessary condition reporting and database updates as required.

Other Duties (5%)

• ·        Assist with preparing materials for grant applications, strategic planning, budgeting, and fundraising related to the Museum’s collection, exhibitions, and related projects.
• ·        Assist with preparing collections-based social media, news blog posts, and related marketing.
• ·        Assist with facilities, safety, and security of building and collections.
• ·        Keep current on developments in the fields of Oregon history and museology; stay current with professional best practices in collections.
• ·        Other duties as assigned.

MINIMUM EDUCATION / EXPERIENCE REQUIREMENTS

• ·        A bachelor’s degree in Museum Studies, Anthropology, Public History or related program. 
• ·        At least 3 years of experience in collections management; demonstrated experience object handling, rehousing, preserving, and documenting museum collections.

* A combination of education and experience may be considered.

SKILLS AND ABILITIES

• ·        Strong attention to detail required.
• ·        Knowledge of the best practices for the acquisition, documentation, and handling of museum collections; demonstrated object handling, packing, rehousing, and documentation skills are essential.
• ·        Understanding of museum ethics and professional standards for collections management.
• ·        Solid computer skills using Microsoft Office, Google Workspace, and data entry in PastPerfect or similar collection management database preferred.
• ·        Previous experience with NAGPRA and Native American collections preferred.
• ·        Commitment to achieving equity, diversity, and inclusion in the workplace and the community.

Physical / Environmental Requirements

• ·        Requires extensive sitting with periodic standing and walking.
• ·        Ability to lift a minimum of 30 pounds; 50 lbs+ when working with assistance.
• ·        Requires significant use of a computer, telephone and general office equipment.
• ·        Requires adequate visual acuity, ability to grasp and handle objects.
• ·        Ability to communicate effectively through reading, writing, and speaking in person or by telephone.
• ·        Requires occasional evening and weekend work to support programming and exhibits.
• ·        Must have reliable transportation and may require off-site travel.
• ·        Must pass a background check.

CHM is committed to enhancing diversity in its staff, visitors, exhibitions, and programs while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in these areas. This is an exciting opportunity for a skilled professional to contribute to preserving history and making it accessible to the public. Join our team and make a lasting impact! 

BENEFITS OFFERED:

• ·        Paid Time Off
• ·        Up to ten paid holidays per year
• ·        Paid Sick Leave
• ·        Medical Insurance Expense Reimbursement
• ·        Complimentary museum membership
• ·        Employee Discount
• ·        Free Parking

Apply directly on Indeed or follow the directions below:

Interested applicants should submit a resume and cover letter detailing their background and experience. Please also include two professional references.

Please submit to:

director@cooshistory.org

Subject Heading for correspondence:

Collections Manager Application

 

JOB TITLE: Membership and Marketing Manager

JOB TYPE: Temporary, Part Time – 32 hours per week

LOCATION: McMinnville, OR

Salary/rate: $23.50/hour

Requirements: Weekend and evening work required as needed

The Yamhill County Historical Society is a 501(c)(3), not-for-profit educational and public service organization engaged to protect, preserve, and share the history and heritage of Yamhill County.

GENERAL JOB DESCRIPTION

The Membership & Marketing Manager is responsible for managing the organization's office administration, membership activities, and marketing initiatives. This position manages development and implementation of strategic marketing plans, manages venue rentals, curates content for the newsletter, executes marketing strategies including social media, and oversees retail operations. The role drives brand awareness, increases museum attendance, and ensures a seamless visitor experience. They work closely with museum staff and the following committees: Visitor Services, Community Engagement, and Editorial.

DUTIES AND RESPONSIBILITIES

Office Management

• Manage the day-to-day office operations, including organizing files, maintaining supplies, and overseeing administrative tasks.
• Coordinate and maintain office supply inventory, ordering and restocking as necessary.
• Manage the YCHS store through budget, inventories, purchasing, displaying, recommending new products, Square oversight, and production of daily ledgers.

Marketing Management

• Manage the museum's online presence by creating and managing content across various marketing channels, including social media, email newsletters, and website.
• Create and manage the marketing budget, ensuring efficient allocation of resources.
• Plan and execute marketing campaigns to increase brand awareness, drive attendance, and engage our target audience.
• Oversee the production of promotional materials, including brochures, signage, and advertisements.
• Develop and maintain relationships with media outlets to secure press coverage and maximize exposure.
• Create and implement annual mailings such as membership renewal, annual appeals, and marketing materials.
• Work with the Executive Director to ensure capturing photographs and videos necessary for marketing purposes.
• Work with the Executive Director to coordinate and implement Giving Tuesday and monthly giving campaigns.

Membership Management

• Manage the Contacts side of the Past Perfect database including, but not limited to, membership, donations, campaigns, and mailings.
• Process memberships in Past Perfect and Square as needed.
• Recruit new members at events and programs.
• Create mailing lists, labels, etc. needed for membership and mailing list mailings.
• Create content for and assemble quarterly newsletter.
• Print membership lists as needed for events, programs and other activities.
• Other duties as assigned.

Rental Management

• Coordinate all aspects of the rental process, including inquiries, bookings, contracts, and payments.
• Conduct site visits with prospective clients to showcase the venue and its unique features.
• Assist with event planning and execution, including logistics, promotion, and onsite coordination.
• And all other duties as assigned by YCHS President and/or Executive Director

Job Requirements and Qualifications

• Work Schedule: Ability to work any shift as assigned, including evenings, weekends and holidays. Hours are primarily Monday - Friday 10:00 am to 4:00 pm., but work hours can be flexed  as long as the proposed flex schedule meets agency needs and receives the approval of the Director. Ability to work additional hours as program needs or other circumstances demand.
• Experience / Training:  Excellent interpersonal skills, verbal and written communication skills, and ability to follow and give clear instruction. Strong organizational skills. Understanding of various computer databases and task specific software such as, but not limited to: Word, Excel, Quick Books, Publisher, Photoshop, Past Perfect & Square preferred.
• Physical Requirements: Ability to perform administrative duties such as: sitting to type; standing to file; bending  over to low files; reach above head height to retrieve or put away high files; walk 500 feet to retrieve mail and ; and carry materials to and from meetings. Ability to exert 25 pounds of force frequently to lift, carry, push, pull or otherwise move objects. Ability to stoop, sit or stand for long periods of time and possess sufficient physical mobility and stamina to fulfill the functions of the position held.
• Employer's Rights: This job description does not list all the duties of the position. You may be asked by supervisors or managers to perform other duties. The employer has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason. 

Please send a cover letter and resume to executivedirector@yamhillcountyhistory.org.