Jobs and Internships

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  • 28 Jul 2017 9:40 AM | Oregon Museums Association (Administrator)

    Program Analyst 2 (Heritage Commission Coordinator) 
    Closing Date: Tuesday, August 22, 2017 @ 11:59 PM Pacific Time
    Location: Salem, Oregon 
    Job Type: Permanent
    Salary: $4,144.00 - $6,050.00 Monthly


    The Oregon Heritage Commission Coordinator works with the volunteer Oregon Heritage Commission to develop statewide heritage efforts. Together with the outreach team, the coordinator promotes Oregon heritage and, as an asset for the state, provides training and support to people and organizations doing heritage work, and encourages collaboration among heritage and other organizations.


    Oregon Heritage is part of Oregon Parks and Recreation Department, the coordinator works with other state agencies and statewide nonprofits, to enhance resources for heritage efforts. Projects like the Oregon Heritage Vitality report, the heritage tourism study, Oregon Connecting to Collections project and MentorCorps are examples of the scope of work.

    The coordinator is part of the heritage outreach team. All members of the team implement projects and programs related to the Oregon Heritage Commission and help people access the services of Oregon Heritage, which also includes the State Historic Preservation Office.


    In addition to developing the Oregon Heritage Plan and the statewide collaborations, the coordinator works with the team on key programs including the Oregon Heritage Conference, Oregon Heritage Excellence Awards, Oregon Heritage Traditions, communications and grants. The outreach team, which includes Kuri Gill, Sheri Stuart and Katie Henry, are excited to welcome someone with enthusiasm, a strong service ethic, creativity, and some fun!


    Click on the link below to see a detailed job description and instructions on how to apply.

    Program Analyst 2 (Heritage Commission Coordinator) 

  • 14 Jul 2017 10:53 AM | Oregon Museums Association (Administrator)

    Title: Development Director

    Reports to: Executive Director

    Direct Reports: 0.6 FTE (new position to be hired by the DD)

    Location: Portland, OR
    Salary: $63,000-$68,000

    Type: Full-time/exempt


    Mission Statement: To inspire understanding and stewardship of Portland history through Pittock Mansion, its collections, and programs.


    In 1964, Pittock Mansion, one of Oregon’s most important historic homes, was going to be torn down and replaced by a subdivision. When Portlanders got wind of the plan they launched a grassroots campaign to save Pittock Mansion, and they succeeded. Repairs took 15 months and on June 4, 1965, a restored Pittock Mansion opened to the public. Having recently completed a public survey that informed improvements to the experience of visiting, we have become one of Portland’s premiere sights for residents and tourists alike. In recent years, we’ve gone from welcoming 72,000 visitors to over 110,000 visitors.


    With 90% of revenue coming from admissions and the museum store, we are ready to take the leap from a membership program with hundreds of donors to a multi-faceted development program. If you are a builder with experience designing and executing successful annual fund campaigns, major donor programs, membership programs, grant strategies, and corporate sponsorship programs, we are eager to meet you. Bonus points if you have experience with planned giving and optimizing donor software. This is an exciting time of growth and evolution for Pittock Mansion, and a unique opportunity to start and grow a development department at a well-resourced organization.


    Responsibilities

    The Development Director will:

    • Model a culture of collaboration, abundance, and gratitude with internal and external partners and supporters.

    • Create, implement, and institutionalize a major donor program, corporate sponsorship program, planned giving program, and foundation grant strategy to strengthen and diversify organizational funding.

    • Refine and grow membership and annual giving programs.

    • Manage Corporate Membership program including occasional after-hours events.

    • Evaluate program effectiveness and revise and adapt for continual improvements.  

    • Coach, encourage, and support Development Committee, Board of Directors, key staff, and volunteers in fundraising activities.

    • Engage board and staff by orchestrating cultivation, stewardship, and requests for support from corporate, foundation, and individual donors.

    • Supervise a .6 FTE Development Associate.

    • Collaborate with marketing on the design and production of fundraising materials and communications.

    • Liaise with the Development Committee and Board of Directors reporting on development activities and progress.

    • Create innovative fundraising campaigns;

    • Create and manage the Development Department revenue and expense budget.

    • Maximize efficiency of fundraising and constituent relationship management software.


    Qualifications

    • A passion for history, culture, and preservation.

    • Five years of high-level nonprofit development experience.

    • BA, CFRE, or commensurate experience.

    • Exceptional organizational and managerial skills in an evolving environment.

    • Demonstrated success managing and motivating staff and volunteers, fostering a positive work environment, and modeling best practices.

    • A record of asking for and securing stretch gifts.

    • A persuasive story teller, both written and oral.

    • Ability to understand interdepartmental connectedness and foster a collaborative work environment.

    • Consistent ability to take ideas from vision to implementation.

    • CRM and fundraising software expertise.

    • Able to work weekends, holidays, and special events as necessary


    Pittock Mansion offers an excellent benefits package including Health, Dental, PTO, EAP and retirement plan.

    Qualified candidate must complete background check prior to offer of employment.


    Please submit your resume, cover letter, and three references (including a reference from someone you have supervised if available) to jobs@pittockmansion.org with Development Director in the subject line. Thank you for taking the time to explore possibilities with us!


  • 14 Jul 2017 10:43 AM | Oregon Museums Association (Administrator)

    The Director of Brand Marketing provides management and leadership for staff in support of creative marketing and communication strategies, programs, and initiatives to expand the museum’s audiences and revenues across multiple business lines. This position also collaborates with the COO, senior leaders, project managers, and other staff across OMSI to connect and direct project work to support OMSI’s strategic plan. The Director builds and manages a positive, collaborative and effective marketing team through leadership, coaching, and modeling how we work together.


    What you’ll need:  

    • Strength in writing and design style with a very high aesthetic level and ability to oversee development and implementation of materials that align with the OMSI brand.  
    • Experienced in developing mutually beneficial strategic partnerships with organizations.  
    • Knowledge of general/consumer marketing strategy, campaign execution and branding.  
    • Experience in managing website development, search engine optimization, pay per click advertising, mobile, social media and email campaign management.  
    • Minimum seven years in progressively responsible marketing and managerial experience, with a proven record of success in a highly dynamic environment.  
    • Valid Driver’s License.  
    • Pass pre-employment checks, such as criminal background check and reference checks.

    Compensation Package:

    •   $59,850 - $77,850 per year, depending on experience.
    •   Competitive health benefits.
    •   Vacation, Personal Days, Sick Days, and Holiday pay!


    Is this job for you? Visit https://omsi.applicantpool.com/jobs/169306.html to apply! Position closes August 11, 2017. 

  • 10 Jul 2017 3:25 PM | Oregon Museums Association (Administrator)

    Job Summary – Collections Manager and Exhibitions Coordinator

    This position manages the Museum’s collection, library and archives. Furthermore, the position plays a key role in coordinating and facilitating the production and installation of temporary and permanent exhibitions within a dynamic team of curators and exhibit design professionals. The successful candidate will be a creative problem solver, have strong organizational skills, a team-oriented perspective and will work collaboratively in a multi-disciplinary museum. A positive demeanor and the ability to learn new skills quickly are essential traits. We look at each candidate in terms of combined skills; different combinations of skills can serve to qualify for the position.


    Preferred Qualifications

    • BA/BS in Museum Studies, American Indian Studies, Anthropology, Art History, Natural History, Museum Studies, U.S. Western History or equivalent; experience with exhibitions and collections preferred.
    • Knowledge of material culture theory.
    • Knowledge of culturally responsive collections management practices, those practices that take into consideration the culture that produced an object, with particular emphasis on Plateau tribes.
    • Demonstrated skill in collections management databases (PastPerfect preferred) and MS Office suite.
    • Demonstrated knowledge of professional museum practices and standards, including registration methods, object loans, safe object handling, conservation, packing and shipping, proper storage, security measures and object numbering techniques.
    • Experience in collections management procedures: accessioning, retrieval, attributions, documentation, proper storage and handling techniques.
    • Experience in collections management procedures: accessioning, retrieval, attributions, documentation, proper storage and handling techniques.
    • Ability to implement strategic collections management plans and acquisition policies.
    • Ability to implement and adhere to Collections Management policy.
    • Ability to lead and train volunteers and interns.
    • Experience with museum display, such as mount making, and exhibition techniques and standards.
    • Ability to set and meet deadlines, manage projects, exhibit installations and planning.
    • Excellent interpersonal, organizational, and written and oral communication skills. Ability to work independently and as part of a team, establishing and maintaining effective working relationships with fellow employees, volunteers and general public.


    Responsibilities and Tasks

    • Maintains schedules, budgets and contracts for temporary, permanent and traveling exhibits.
    • Maintains objects and materials in accordance with artifact collections management policy and strategic collections plan.
    • Provides conservation guidelines for exhibitions and actively assists in installation, which may include mount making and gallery preparation.
    • Ensure cultural considerations for collections preservation.
    • Serves on the Museum’s Collections Committee
    • Actively assists in long-range collections development.
    • Maintains collections database records and standards.
    • Initiates grants and other funding sources to assist in ongoing collections maintenance.
    • Oversees the processing of objects into the collections and library.
    • Oversees the environmental quality of collections and exhibits – including daily maintenance and monitoring in galleries.
    • Responsible for disaster planning for museum collections.
    • Supervises research related to collections.
    • Monitors the security of collections.
    • Prepares objects for exhibition or loans.
    • Directs and trains interns and volunteers.
    • Prepares and monitors annual budget for collections, exhibits and library.
    • Follows all Museum policies, procedures and safety regulations. 18.Performs other tasks and duties as assigned by supervisor.

    The High Desert Museum is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

    Please send resume and cover letter to the High Desert Museum, attention Shannon Campbell. jobs@highdesertmuseum.org 

    http://highdesertmuseum.org/job-opportunities



  • 09 Jul 2017 3:29 PM | Oregon Museums Association (Administrator)

    The Birthday Party Coordinator works independently to prepare for birthday parties, provide customer service for families during parties, deliver ScienceWorks programming during parties, and ensure that party facilities and materials are cleaned up at the end of the party. ScienceWorks programming for birthday parties generally includes a short demonstration with liquid nitrogen and making liquid nitrogen ice cream/juice freeze for party guests.


    Major Responsibilities  

    • Coordinate the preparation of birthday goodie bags. This involves maintaining materials on hand and requesting that materials be ordered by the Guest Services manager or Gift Shop Coordinator. Front desk staff may be available for the assembly of goodie bags.  
    • Prepare facilities for birthday parties and provide customer service for families during birthday parties. This involves setting up tables and chairs in the party room, ensuring trash and recycling bins are available, and assisting families with questions and needs related to the facility.  
    • Obtain the materials for liquid nitrogen ice cream/juice freeze demonstration. Do a short demonstration with party guests. And clean up materials from the demonstration.  
    • Ensure that party spaces are cleaned up and ready for use as museum or education space. This involves removing trash and any other materials related to parties, wiping down tables and mopping if necessary, and resetting tables, chairs, and exhibits in the party space.  
    • Provide birthday party evaluation tools to the party organizer. Based on this data, reflect on the birthday party process and the guest experience, and make recommendations for improvements.  
    • Provide support to front desk staff for short periods of time for breaks.
    • Confirm party reservations one week prior via telephone.
    • Reliability and ability to be organized, plan ahead, and manage the details related to preparing and delivering high quality programming with minimal supervision. 


    Essential Traits 

    • Reliability and ability to be organized, plan ahead, and manage the details related to preparing and delivering high quality programming with minimal supervision.  
    • Computer skills for accessing calendars, communicating, and providing support to front desk staff.  
    • Ability to work with adults and children and provide cheerful, positive, responsive customer service.  
    • Understanding of, or ability to rapidly learn, science concepts related to liquid nitrogen and phase change.  
    • Ability to demonstrate phase change using liquid nitrogen in a safe and fun activity that involves party guests.   
    • Enthusiasm for exploration and a curiosity about the world around us.  
    • Ability to work independently and to provide clear communication to the Guest Services Manager, Public Programs Coordinator, and Education Director about needs related to birthday parties.


    Commitment & Compensation

    The schedule and number of hours varies weekly. The number of hours for preparation, programming, and clean up is approximately 2.5 hrs per birthday party. Some birthday party times overlap. The total number of hours will not exceed 15 hrs/week.  


    This position requires work on Friday afternoons, weekends, and holidays.  Compensation includes free membership to Science Works Hands-On Museum. Wages depend on experience


    To Apply  

    Send a resume and cover letter to Ann@scienceworksmuseum.org

    Provide 3 professional references.

  • 09 Jul 2017 3:28 PM | Oregon Museums Association (Administrator)

    The Events Manager at ScienceWorks Hands-on Museum is responsible for developing and organizing a wide variety of special events and facility rentals, to provide cultivation and stewardship of donors, support the mission of the museum, attract a broad variety of audiences and generate a significant portion of the museum’s annual revenue.  The position requires someone who enjoys being part of a team with a well developed sense of customer service and excellent communication skills.


    RESPONSIBILITIES:

    • Serve as sales liaison for facility rentals program, responds to rental inquiries, and conducts site tours for prospective clients.  The Manager works with operations and program staff to ensure event rental client expectations and needs are exceeded
    • Act as Museum liaison for large-scale community events held at ScienceWorks, such as the Rogue Valley Earth Day Celebration.
    • Manage and coordinate the fundraising events (e.g. Science of Wine, Brews & Boogie, Fall Luncheon, etc)
    • Set, communicate, and maintain timelines and priorities for events
    • Identify vendors, secure bids, and manage contracts for events
    • Work with all event-related vendors (caterer, florist, design shop, photographer, entertainment, etc.) to ensure successful scheduling, set-up, and production for events
    • Manage event expenditures within agreed budgets and purchasing guidelines
    • Oversee the production and delivery of event materials and equipment (save the date cards, invitations, seating charts, etc.)
    • Organize delivery and acknowledgment of in-kind donations and sponsorships for events
    • Stay abreast of organizational and community happenings to avoid conflicts in planning events
    • Ensure that ScienceWorks complies with all legal requirements for an event, and keeps our neighbors in mind when planning and implementing events to ensure we are seen as a ‘good neighbor’
    • Work with marketing manager and executive director to increase awareness in the community of ScienceWorks as a rental opportunity for private and corporate events
    • Other duties as assigned

    Applications: Send your cover letter, resume and 3 references to Ann@scienceworksmuseum.org by July 23, 2017.

  • 09 Jul 2017 3:18 PM | Oregon Museums Association (Administrator)
    Position Overview:
    In June 2017, the City of Springfield Councilors approved resuming management of the Springfield Museum as proposed by the Springfield Museum Board.  With this agreement, the Museum will be under the direction of the Springfield Public Library.  This transition will provide integration of activities and programs that will serve the community.  Under the direction of the Library Manager, the Museum Curator performs professional museum services for the Springfield Museum.
     
    To learn more about the Springfield Museum, click here:
    http://www.springfield-museum.com/

    Tentatively, interviews for this position will be held during the week of August 14th, 2017.  

    40 hrs/wk; some evening and weekends required. 
    $47,236-$53,976, depending on qualifications.

    Summary of Essential Duties:
    •  Oversees day-to-day operations of the Museum to include monitoring facility for cleanliness and safety
    •  Collection management and curation of exhibits
    •  Schedules and leads volunteers
    •  Cleans displays, labels objects, photographs and documents items
    •  Researches, develops, builds and installs exhibits
    •  Identifies and designates donated items
    •  Works closely with staff, advisory boards, and external contacts to coordinate exhibits, fundraising events, and content for marketing
    •  Provides metrics and performance measures to ensure oversight and consideration of all initiatives and directives
    •  Works beyond normal business hours, including evenings and weekends, for special events
    •  Responds to customer issues

    Education and Experience:
    •  Bachelor’s Degree in museum studies, art history, anthropology or a related field; and,
    •  0-2 years of professional level museum experience in collection management and curation of exhibits (Contributing level: Grade C41)
    •  Preference may be given to those who have: Spanish language skills or a Master’s level Degree.
    •  Any equivalent combination of knowledge, skills, education and experience may be considered qualifying.

    Knowledge, Skills & Abilities:
    •  Principles and practices of professional museum work
    •  Proficiency with PastPerfect software
    •  Basic conservation and storage techniques
    •  Public relations principles
    •  Facility maintenance principles and practices
    •  Cataloguing, classifying and processing museum materials including donated items
    •  Ethical codes and accountability standards to ensure good stewardship of assets held in the public trust and to maintain public confidence
    •  Developing promotional materials
    •  Coordinating and scheduling special events
    •  Writing and administration of grants
    •  Curating rotating exhibits

    Apply
  • 06 Jul 2017 11:30 AM | Oregon Museums Association (Administrator)

    Web Developer

    Regular, Full-Time


    Have a passion for web development and a desire to support a non-profit’s success? Come join us as a Web Developer in our Marketing department! The Web Developer supports the Lead Developer in the execution of OMSI.edu and other third party site design and development. Additional responsibilities will include email marketing design, development and management, SEO coordination, and other digital design and development projects as needed.


    What you’ll do:

    •   Develop, plan, implement and deliver OMSI web content through the Drupal CMS, and assure all OMSI web-based information is properly documented and archived for future needs;

    •   Research and configure Drupal site and module settings to meet project requirements;

    •   Monitor and evaluate user experience on OMSI websites, providing recommendations for improvement

      and implementing any updates;

    •   Process internal requests for creating and updating OMSI web content, including image and video asset

      preparation for online use;

    •   Manage the production and deployment of email marketing campaigns, including the design, HTML

      coding, QA and distribution through email service provider to OMSI’s email database;

    •   Perform Search Engine Optimization services needed, including but not limited to: updating title tags,

      meta tags, alt tags, ensuring use of standards-compliant markup, implementing Google Analytics custom

      tracking code, and making Drupal configuration changes as needed;

    •   Monitor web server status, manage access configuration changes, SSL certificate updates, and

      coordinate with hosting service for general server maintenance


      What you’ll need:

    •   Demonstrated knowledge of web design, HTML, PHP, Javascript, CSS/Sass and Drupal 7

    •   Experience working with Drupal site-building modules such as Views, Panels, Features, and CTools.

    •   Proficient with Adobe Photoshop

    •   Demonstrated knowledge of front-end best practices, including accessibility and performance standards,

      browser and device compatibility and degrading for older browsers/displays.

    •   Experience testing cross-browser, cross-platform, and/or cross-device compatibility for inconsistencies.

    •   Ability to work independently as well as in teams.

    •   Ability to work under pressure with flexibility.

    •   Ability to prioritize multiple tasks.

    •   Strong customer service skills.

    •   Professional communication skills, both written and oral.

    •   Understanding of confidentiality and protocol.

    •   Pass pre-employment checks such as criminal background check.


      Compensation Package:

    •   Annual salary between $36,700 – $40,000.

    •   Competitive health benefits.

    •   Vacation, Personal Days, Sick Days, and Holiday pay!


      Want to join the OMSI team? Visit http://www.omsi.edu/careers to apply! OMSI is an Equal Opportunity Employer. 

    • 06 Jul 2017 11:26 AM | Oregon Museums Association (Administrator)

      Human Resources Assistant

      Regular, Full-Time 1 position available


      Looking to begin your career in Human Resources? The Oregon Museum of Science and Industry (OMSI) is seeking a regular, full-time Human Resources Assistant to provide administrative support to the department’s daily operations. Come join the dynamic OMSI team and be a part of


      What you’ll do:  

      • Coordinate and process new hire paperwork, including data entry into payroll system;  
      • Coordinate quarterly random drug testing in partnership with external consultant;  
      • Assume department’s administrative processes, including business card order submissions, credit card reconciliation, and quarterly unemployment bill;  
      • Assist in the coordination of employee-related events such as scheduling of bi-annual blood drive and the annual flu shot program;  
      • Create and maintain active and inactive personnel files to include accurate filing of all new hires, benefit enrollment information, unemployment claims and record maintenance of other HR-related activities and reports;
      • Process employment separation paperwork, including conducting non-management exit interviews.


      What you’ll need:

      •   Professional communication skills, both written and oral.

      •   Ability to effectively manage and track multiple projects simultaneously, work well under pressure with a

        high degree of accuracy, and meet multiple deadlines.

      •   Excellent organizational, analytical and problem solving skills.

      •   Excellent coordination and project management skills.

      •   Excellent attention to detail with a high degree of accuracy.

      •   Understanding of confidentiality and protocol.

      •   Bachelor's Degree or equivalent combination of experience and education.

      •   Minimum 2 years of administrative/office support experience.

      •   Minimum 1 year of Human Resources experience.

      •   Pass pre-employment checks, such as criminal background check and reference checks.


         Compensation Package:

      •   Hourly rate of $15.00 - $18.00 per hour, depending on experience.

      •   Competitive health benefits.

      •   Vacation, Personal Days, Sick Days, and Holiday pay!


        Is this job for you? Visit https://omsi.applicantpool.com/jobs/166599.html to apply! Position closes July 14, 2017. 

    • 06 Jul 2017 11:25 AM | Oregon Museums Association (Administrator)

      Payroll/AP Administrator

      Regular, Full-Time 1 position available


      What you’ll do:

      • Maintain the time and attendance module with daily imports from payroll processing system, assigning supervisors and coding for new hires and rehires as necessary.
      • Process semi-monthly payroll, including coordination of paycheck distribution 
      • Process employee terminations in payroll processing system.
      • Enter garnishments in payroll system, and process any required paperwork for third-parties.
      • Process year-end adjustment payroll and W-2s.
      • Enter PO and invoice data into accounting system.
      • Match appropriate accounts payable paperwork such as PO’s and invoices.

      What you’ll need:  

      • Strong customer service skills, including ability to work effectively with people of diverse talent and background.
      • Professional communication skills, both written and oral,
      • Excellent organizational, analytical and problem solving skills.  
      • Self-initiative to prioritize multiple tasks and meet deadlines.  
      • Demonstrated experience with database systems. 
      • Ability to process high-volume data entry.  
      • Associate’s Degree or equivalent combination of experience and education.
      • Minimum 1 year of coordination and project management skills.  
      • Minimum 3 years of payroll processing. 
      • Pass pre-employment checks, such as criminal background check, credit check, and reference checks.

      Compensation Package:  

      • Hourly rate of $17.50 - $19.50 per hour, depending on experience. 
      • Competitive health benefits.  
      • Vacation, Personal Days, Sick Days, and Holiday pay!


      Is this job for you? 

      Visit https://omsi.applicantpool.com/jobs/166440.html to apply! OMSI is an Equal Opportunity Employer. 

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